Protection Administrative Assistant

3 weeks ago


Colchester, United Kingdom Essex Police, Fire and Crime Commissioner Fire and Rescue Authority Full time

**Job Reference**: SC39 0823
**Application deadline**:18/08/2023

**Salary**:£24,054.00 - £26,357.00

**Job Title**: Protection Administrative Assistant
**Contract**:Permanent
**Working Hours**: 37 hours per week
**Salary**: £24,054 - £26,357
**Location**:North East Group SDP (some remote working)

**The Role**

An exciting opportunity has arisen within the Protection Department for an administrative assistant to join the existing team in the North East Group SDP working from **Colchester**.

The role will be to assist in the administrative day to day functions within the department which will include booking audit appointments, updating officer’s calendars, formatting and processing letters and documents and responding to queries from members of the public, local businesses and local authorities among other tasks.

You will need experience of working in an administrative role as part of a team and have good ICT skills to include word, excel, outlook and CFRMIS (would be an advantage).

**What You Will Be Working On**
- Provide administrative support to all the Protection Department as requested.
- Accurately maintain the Protection filing systems, the storage of dead records within the Department.
- Maintain, update and process work on the CFRMIS and other databases.
- Administer and process enquiries from members of the public, business community, other FRS’s and Local Authorities in a professional manner.
- Assist departmental staff with day to day administrative tasks, including but not limited to, deputising as necessary, the administration of CPD events and updating training records.
- Compile basic process and fire safety statistics on issues that fall outside the Team Leaders remit, as required.

**What Are We Looking For?**

We are looking for someone with knowledge and experience of an administrative assistant role. You will be able to work independently and as part of a team. Your attention to detail will be supported by good written and communication skills along with strong IT skills such as Word, Excel, Outlook and CFRMIS (would be an advantage).

**Eligibility**
- GCSEs Grade C or above or Key Skills Level 2 in English and Maths

**The Application Process**

**Interview** - The final part of the recruitment process will be a 45 minute competency based interview.

**Exercise**- You will be invited to take part in a short word and excel exercise which will involve creating spreadsheets and formatting a letter.

**Our Culture and Benefits**

Here at Essex County Fire and Rescue Service we are committed to prioritising and promoting the wellbeing of our employees.

**Closing Date - 18th August 2023**
**Shortlisting - 21st August 2023**
**Interview Dates - 5th, 7th, 12th and 13th September**

**Our employee forums and partners include**:
Asian Fire Services Association (AFSA), BEING (our LGBTQ+ employee support network), Christian Fellowship, Ethnic Minority Forum, Men’s Forum, and our Women’s Forum. In addition, we also have a female firefighter's operational group.

**About Us**
- Essex Police, Fire and Crime Commissioner Fire and Rescue Authority is committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all employees and volunteers to share this commitment.

It is our policy to require all applicants for employment to disclose if you are currently being investigated by any regulatory body or have any decisions or sanctions pending or in progress in respect of your suitability to work for the Service.

You agree to inform the Service within 24 hours if you are subsequently investigated by any agency or organisation in relation to concerns about your behaviour towards children, young people or vulnerable adults.

The information you provide will be treated as strictly confidential and will be considered only in relation to the appointment for which you are applying.

**Salary**: £24,054.00-£26,357.00 per year

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Colchester

Application deadline: 18/08/2023
Reference ID: SC39 0823



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