Reception and Department Administrator

6 months ago


London, United Kingdom Russell Tobin Full time

What are we looking for in our **Reception and Department Administrator?**

**Reception and Department Administrator - £21.01 per hour inside IR35 - 2.5 months - London (Onsite)**

**Key Responsibilities**:
**_Reception:_**
- To act as the first point of contact for students, staff, members of the public, and guests.
- Respond to queries at the reception, answer the reception telephone and direct calls when appropriate.
- Sorting the post, liaising with the post-room when necessary and booking courier.
- Maintain supplies of stationery, water, tea, and coffee.
- Liaise with the finance team on purchasing and managing the departmental stationery and catering budgets.
- Ensure the reception, kitchens, meeting rooms, all communal spaces and bookable areas are tidy and presentable.
- Develop and maintain the reception manual.
- Support the interview process of interview days.
- Provide Wi-Fi access for visitors.
- Helping external users of the building by orienting them within the building and directing them towards appropriate facilities.
- To provide general administrative support and ad-hoc assistance to the Department.
- Acting as health and safety representative for the Department. This will involve acting as a Senior Fire Marshal, First Aider and DSE Assessor, and also carrying out site safety inductions for new staff, reporting accidents and assisting with risk assessments.

**_Events:_**
- Assisting with the organisation of events, including booking venues, catering, equipment, and speakers for e.g., open days, conferences, and workshops.
- To support the organisation of Departmental student trips.
- To work with the events and communications manager to support with activities relating to Departmental events.
- Arrange hospitality, when required.
- Assist in the setting up of rooms for events and functions.
- Liaise with finance to make necessary payments and raise POs.

**_Estates:_**
- Manage the Departmental room-bookings and act as the first point of contact for all queries regarding room bookings.
- Oversee the use of facilities within the Department building including the student PC room, photocopier room, kitchen, and the SPP common room.
- Liaising with the estates team to report and follow up on any maintenance issues. The postholder would Following up on issues to ensure that they have been resolved.
- Liaise with finance to make necessary payments and raise IDTs.
- Assist in organising office relocations and refurbishment projects.
- To provide administrative support the Departmental Manager and relevant colleagues in Safety and Fire safety management of the building(s.)
- Issuing office keys to staff and visitors and maintaining the key storage box with record keeping and replacements.
- Manage the locker keys and hot desk bookings for PhDs, Researchers and Teaching staff.
- To support in the maintenance and creation of signage, both digital and print.

**_Teaching Administration:_**
- Provide administrative support to the teaching administration team when required.
- Book office hours and other related room bookings for staff.
- Be involved in preparations for induction week including collating induction material, printing, welcoming and directing students.
- Recruiter**Shradha Porwal**
- Contact



  • London, United Kingdom Reception Full time

    **“The world is yours with Meliá”** Joining Meliá is to embark on a journey without borders because the possibilities of growing and training here are endless. It is to know that the world is yours and that you can work in many countries. And all with the feeling that you are part of a big family. **About Meliá White House Hotel NW1 3UP** Meliá...

  • Reception Shift Leader

    6 months ago


    London, United Kingdom Reception Full time

    **“The world is yours with Meliá”** Joining Meliá is to embark on a journey without borders because the possibilities of growing and training here are endless. It is to know that the world is yours and that you can work in many countries. And all with the feeling that you are part of a big family. **Salary package: From £28,000 up £29,500...

  • Reception Shift Leader

    6 months ago


    London, United Kingdom Reception Full time

    **“The world is yours with Meliá”** Joining Meliá is to embark on a journey without borders because the possibilities of growing and training here are endless. It is to know that the world is yours and that you can work in many countries. And all with the feeling that you are part of a big family. We are currently looking for **Reception Shift Leader...

  • Reception Shift Leader

    7 months ago


    London, United Kingdom Reception Full time

    **“The world is yours with Meliá”** Joining Meliá is to embark on a journey without borders because the possibilities of growing and training here are endless. It is knowing that the world is yours and that you can work in many countries. And all with the feeling that you are part of a big family. It means knowing that you have started one of the...


  • London, Greater London, United Kingdom Smith and Reed Full time

    We are seeking a talented Reception and Administrative Professional to join our team in Cornwall. As a key member of our administration team, you will provide high-quality support to our clients and colleagues.Job Responsibilities:Manage day-to-day operations, ensuring efficient communication between departments and teams.Utilize Microsoft Office skills to...


  • London, Greater London, United Kingdom 'O ver UK Full time

    Reception and Administration AssistantWe are seeking a highly organized and detail-oriented reception and administration assistant to join our team at 'Over UK'. As a key member of our staff, you will be responsible for providing administrative support, handling reservations, and maintaining a clean and welcoming reception area.Your duties will...


  • London, Greater London, United Kingdom Portico Corporate Reception Management Full time

    **Job Description:**Company OverviewPortico Corporate Reception Management is a leading provider of corporate reception services. We are seeking a highly skilled Reception Services Manager to oversee our team and provide exceptional customer service.ResponsibilitiesManage a large team within a corporate environmentOversee event planning, reception,...


  • London, Greater London, United Kingdom Via Community Ltd Full time

    About the Job:">Via Merton seeks a skilled Reception and Administration Assistant to join its team. This role will involve providing administrative support, managing the reception area, and contributing to the service's mission to promote recovery and improve the health, wellbeing, and functioning of Merton residents.">Key Tasks:">">Ensure seamless service...


  • London, Greater London, United Kingdom Better Society Capital Full time

    Job DescriptionBetter Society Capital is seeking a skilled and motivated Reception and Administration Officer to join our team. As a key member of our reception team, you will provide exceptional customer service, handle administrative tasks, and ensure a smooth day-to-day operation.Key ResponsibilitiesFront Desk Reception: Greet and welcome visitors,...


  • London, Greater London, United Kingdom Tiger Recruitment Full time

    Job SummaryThis Administrative Reception Coordinator role requires a professional individual to manage the front desk area, handling calls, maintaining a clean and organized workspace, coordinating meetings, and performing various administrative tasks. Key responsibilities include:Welcome clients and employees with a friendly and professional demeanorManage...


  • London, United Kingdom Guy's and St Thomas' NHS Foundation Trust Full time

    The Patient Access Co-ordinator will be the first point of contact for patients and service users providing an in depth knowledge of outpatient and inpatient scheduling procedures for their speciality. The Patient Access Co-ordinator will liaise closely with the clinical team and speciality management teams to ensure patients receive timely and appropriate...


  • London, United Kingdom Supporting Care Full time

    **Supporting Care** is an expanding leading home care provider in London since 2011. Our Care team is friendly, and we love what we do. We are passionate about the high-quality support we provide. We offer our colleagues a friendly, collaborative workplace and the chance to build a rewarding career. We are currently recruiting for a **Reception/ Office...


  • London, Greater London, United Kingdom Anderson Hoare Limited Full time

    A unique opportunity has arisen for a highly organized and detail-oriented individual to join our team as a Reception and Administration Specialist at Anderson Hoare Limited.This role offers the chance to work in a fast-paced environment and contribute to the smooth operation of our offices.The successful candidate will be responsible for scheduling...


  • London, United Kingdom Office Angels Full time

    �? Exciting Temporary Reception Administrator Opportunity! �? Are you an organised, friendly, and proactive individual who loves being the first point of contact? Our client, an educational institution, is seeking a talented Temporary Reception Administrator to join their team. This is a fantastic opportunity for someone who enjoys offering exceptional...

  • Reception Team Lead

    4 weeks ago


    London, Greater London, United Kingdom Portico Corporate Reception Management Full time

    **About the Role**We are seeking an experienced Reception Services Manager to lead our team and provide exceptional customer service. As a key member of our team, you will be responsible for:Managing a large team within a corporate environmentOverseeing event planning, reception, switchboard, and AV services teamsSetting and monitoring service standards to...


  • London, Greater London, United Kingdom LONDON FILM SCHOOL Full time

    **Job Description**At the London Film School, we are seeking a skilled and organised individual to fill the position of Reception and Administration Officer. This role is perfect for someone who enjoys working in a fast-paced environment, providing exceptional customer service and supporting various departments.The successful candidate will be responsible...


  • London, United Kingdom Denmark Road Surgery Full time

    a. Partake in regular meetings with practice team. b. Support administrative staff, providing cover during staff absences c. Ordering and monitoring of stationery supplies h. General Reception and administrative duties.


  • London, United Kingdom Portico Corporate Reception Management Full time

    Job DescriptionPortico are on the lookout for a Reception Services Manager to oversee our team of 9, based at one of the world's largest general insurance & reinsurance companies in the city.The Reception Services Manager is the most senior member of our team on site. Overseeing event planning, reception, switchboard and AV services team, as well as being...


  • London, United Kingdom HCA Healthcare UK Full time

    **Job Title**: Reception Administrator **Location**:London, St Paul's **Permanent**:40 hours per week **Full time**:Monday to Friday, 07.45-16.45 (and occasionally 9am to 6pm) **Salary**:£24k to £25k depending on experience We're looking for a friendly Reception Administrator to join our supportive team. You will be based in our Roodlane clinic which...


  • London, Greater London, United Kingdom Galileo Global Education Full time

    Job DescriptionGreetings! We are seeking an accomplished Reception and Administration Manager to join our team at Galileo Global Education. In this pivotal role, you will oversee the smooth operation of our reception area, providing exceptional service to our students, staff, and visitors. Your exceptional organizational skills, proficiency in office...