Office Administrator

5 months ago


Blackpool, United Kingdom Proactive Personnel Ltd Full time

In this office-based role, shared between our Shipping and Warehouse function, the Office Administrator will work closely with these departments at different periods of the year to support in various day-to-day operations. Planning and executing the daily tasks, as well as specific responsibilities. A basic knowledge of shipping and warehouse operations would be an advantage.

**General and Task Management**
- Ensure container bookings are made for all incoming stock orders within the correct time

frame.
- Accurately update various internal and external spreadsheets with the correct information

provided by our suppliers.
- Navigate and understand various data reports from our suppliers provided to the company
- Run, check and chase all shipment status reports ready for distribution.
- Collate and check shipment documentation ready for appropriate distribution and/or upload.
- Process daily orders, allocate stock and pass to the warehouse for picking and packing.
- Arrange delivery of orders with customer logistics teams.
- Planning the transportation of customers’ orders using multiple hauliers.
- Analyse orders to determine assembly departments workload.
- Ensure the accuracy of all documentation relating to goods in and goods out including export documentation.
- Supporting Warehouse Manager on ensuring health and safety meets the required standards.
- Have experience in Microsoft Excel, Outlook
- The ability to troubleshoot and solve problems effectively with an eye for detail

**People Management**
- Communicate with warehouse staff on a regular basis to make them aware of priorities, targets and operational requirements.
- Communicate with all internal departments both in UK and overseas where necessary to provide updates on orders & to resolve cross-department issues.

**Required Skills**:
**Preferred Skills**
- Experience working with warehouse management systems (WMS).
- Experience in working within an international shipping environment

**Personal Attributes**
- Proactively contribute to creating a good team atmosphere.
- Able to anticipate and overcomes obstacles.
- Has an Adult:Adult, collaborative approach to others.
- Resilient with a can do/will do attitude.
- Works smart - efficiently and effectively.

For more information on this role please call Jessica Cunningham on 01254 205 271.

**Job Type**: Permanent

**Salary**: £25,000.00 per year

Schedule:

- Monday to Friday

Work Location: In person


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