Colospeed Research Programme Administrator

3 weeks ago

Newcastle upon Tyne, United Kingdom Newcastle University Full time

**Salary**: £25,742 to £26,444 with progression to £27,979 per annum (pro rata)

Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.

**Closing Date**: 21 March 2024

The Role

We are looking for a highly motivated and enthusiastic individual to join the COLO-SPEED research team, as the COLO-SPEED Research Programme Administrator.

COLO-SPEED aims to establish a world leading hub for colorectal cancer (CRC) research, recruiting large numbers of patients from regional endoscopy units (the place where polyps and cancer are diagnosed) in the North-East and beyond. This will provide a research ready “resource” to enable a wide range of CRC research studies to be conducted at scale and speed. This world-leading hub will deliver a step change in CRC screening, prevention and early diagnosis (SPED) research, improving outcomes for patients and the wider population.

COLO-SPEED will harness the enthusiasm of local endoscopy teams and build a long-term sustainable research infrastructure. It will use the patient contact point of endoscopy to develop a population-based “experimental platform”, comprising individuals attending for screening, symptomatic and polyp/cancer surveillance endoscopy. This will recruit patients into a wide range of CRC studies across the disease continuum, creating a unique, world-leading, resource for CRC Screening Prevention and Early Diagnosis (SPED) research, delivering benefits to patients, the wider population of the NE.

The COLO-SPEED Research Programme Administrator will provide administrative and organization support to the COLO-SPEED research group, to support successful delivery of the COLO-SPEED portfolio of research. COLO-SPEED is building the world’s largest platform for research in prevention and early diagnosis of bowel cancer. We deliver a range of studies, with a variety of methodologies and focuses, all of which have the ultimate aim of reducing bowel cancer deaths. The COLO-SPEED team spans Newcastle University and South Tyneside and Sunderland NHS Foundation Trust and this post would sit within Newcastle University.

Key Accountabilities
Organise COLO-SPEED events, conferences and workshops (both public-facing and academic) including: scheduling, agendas, take and disseminate minutes; catering; room bookings; publicity; travel; accommodation; printing; and providing hands-on practical assistance on the day
Maintain systems to manage and store project information following governmental, NHS and University guidelines relating to confidentiality and data protection
Maintain the COLO-SPEED website and social media sites, including updating news and information on studies, research and opportunities
Manage initial contacts from members of the public through the COLO-SPEED website and co-ordinate mail outs to research network contacts
To provide organisational support to the research team by maintaining a level of academic/researcher diary oversight to enable organisation of meetings, events and appointments
Advise and liaise with team members requiring services, procure and distribute commodities, equipment and services, using Faculty central admin and University Procurement departments
Liaise with Faculty central admin and University Finance and Procurement departments to ensure goods and services are processed and resolve invoice related queries
Work effectively with the COLO-SPEED research group team members, at both Newcastle University and South Tyneside and Sunderland NHS Foundation Trust, to support the effective delivery of our research programme
Any other duties as requested that are grade appropriate

The Person

Knowledge, Skills and Experience
Excellent written and verbal communication skills
Excellent administrative skills, including experience of setting up filing systems, preparing agenda, taking minutes of meetings etc
Ability to work quickly and accurately to deadlines, paying attention to detail
Good team working abilities
Experience in relevant complex administrative role(s)
Experience of using and/or developing databases (Access, Excel etc.)
Experience of drafting reports and promotional materials
Experience of research systems and processes in higher education
Desirable
Experience of maintaining website content

Attributes and Behaviour
Ability to follow guidelines and work autonomously using initiative
Excellent organisational, communication (written and verbal) and interpersonal skills
Ability to prioritise own workload, manage conflicting priorities and monitor/report on project milestones
Deal appropriately with confidential information
Act with sensitivity in dealing with external collaborators, which may include people who have serious health conditions, their carers and the public; and funders and sponsors of health and care policy and research, as well as acade

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