Research Administrator

4 weeks ago

Newcastle upon Tyne, United Kingdom Newcastle University Full time

We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success.

What’s in it for you? Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.

Newcastle is an inclusive global University community where everyone is treated with dignity and respect. As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.

**Salary**: £23,144 to £24,285 with progression to £26,396 per annum

**Closing Date**: 08 January 2023

The Role

We are looking for a Research Administrator who will provide a comprehensive administrative service and lead the administration for the Musculoskeletal and Inflammation Medicine (MSK/IM) theme of the NIHR Newcastle Biomedical Research Centre (BRC) and the Newcastle Sjogren syndrome and fatigue research group NSFRG. You will work as part of a team to maintain and develop processes necessary to support the activities of the NIHR Newcastle BRC and NSFRG functions to achieve the BRC’s and NSFRG’s strategic aims and objectives.

You will provide secretarial and research administration support to allow the team to function effectively and efficiently. This will include arranging meetings, dealing with correspondence, preparing letters and supporting meetings and events.

This role is fixed term for 18 months.

Key Accountabilities
Support the theme/group lead and research team, providing organisational support to the theme/group lead with milestone reporting on the project timetable, meeting coordination, transcription/production of materials, handling of post and arranging travel and meetings, booking accommodation to ensure that the research studies runs smoothly. This may include conducting initial investigations/research or drafting correspondence as required. Correspondence may be complex reports, letters, proposals and presentations
Be the first point of contact for the research projects, dealing directly with enquiries from project partners, participants, health care professionals etc
Work with the Faculty finance team in presenting and interpreting income and expenditure reports to aid the decision making processes in the project team
Provide support to the research team by developing, reviewing and maintaining systems to manage and store confidential information (e.g. participant details) in an accessible manner in accordance with the various requirements of research governance legislation, data protection legislation and funder guidelines
Provide a support system to researchers by following the agreed procedure to ensure the safety of interviewers operating in areas outside the workplace
Provide coordination and booking of meetings, events, travel and visits and to organise research via diary support
Organise and service the committee meetings of the project team and other subgroups. including arranging meeting and room bookings etc., coordinating papers, drafting agendas; taking minutes; maintaining and proactively managing the actions. To represent the theme/group at meetings and internal/external events, as appropriate
Organise regional and national events and workshops and to provide support for patient and public involvement events
Produce electronic documentation for the research group and to assist in preparing written reports as required
Source commodities and equipment on behalf of project staff. Liaise with support staff to execute and monitor purchasing, and ensure efficient distribution of items
Process and monitor invoices, expense claims etc. on behalf of the theme/group lead ensuring all expenditure is against correct budget sub-headings, financial administration and budget reporting. Early escalation of all financial queries to the theme/group PI, project manager or faculty finance team as appropriate
Provide communications support to the grant teams including liaising with internal and external contacts e.g. collaborating institutions/colleagues, project partners
Develop and maintain project websites, social media sites, shared research space and contact lists
Support as required the theme/group lead in all research matters related to the research studies within the theme/group
Contribute to a culture of continuous improvement and participate in Professional Support Staff working groups as required
Participate in duties common to the work environment and taking part in cross-cover arrangements with other staff as requested
To provide organizational and administrative support to the theme/group lead for his role as the Director of the NIHR Newcastle CRF
Develop, implement and

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