Pa and Office Coordinator

6 months ago

London, United Kingdom INTO University Partnerships Full time

**PA and Office Coordinator**

**Location**:INTO City, London

**Salary**:£33,308-£37,401 annually depending on experience

**Contract Type**:Full time-Permanent

**INTO’s mission: Transforming international student academic and career success through winning university partnerships.**

INTO City are seeking a dedicated and organised PA/Office Coordinator to join their busy team and support the smooth operation of our Centre in London.

As the PA/Office Coordinator, you will play a pivotal role in ensuring efficient administrative and organisational functions, reporting directly to the Centre Director.

You will need to be familiar with the organisational structure and to have a good understanding of the working relationships across the organisation and within the partner University.

**Key Responsibilities**:
**Administrative Support**:

- You will provide support to the Centre Director
- scheduling appointments and meetings where necessary, liaising with key INTO, University and external stakeholders.
- You will provide administrative support where necessary, dealing with incoming correspondence on behalf of the Centre Director handling as appropriate.
- Assist the Centre Director with the production of presentations, documents and briefing papers.
- Carry out background research and present findings where necessary into areas the Centre Director is dealing with.
- Prepare reports and materials for presentations/meetings and liaise with staff to supply data as required.
- Provide flexible support to deliver tasks/initiatives as they arise.

**Office Coordination**:

- You will welcome and look after visitors on behalf of the Centre Director and other members of the Senior Management Team.
- Arrange travel and accommodation for the Centre Director and member of the Senior Management Team as required.
- Develop and maintain relationships with key stakeholders across the INTO and University network.
- You will monitor and order office supplies and stationery.
- Maintain and continually develop the online filing system (SharePoint) for all staff areas and Senior Management Team.
- Prepare and lead in the development of internal communications for staff in the Centre, and within INTO and the University.
- Communicate and implement INTO City policies.
- You will take part in organising and scheduling INTO City events and activities.
- Liaising with INTO London Middlesex Street staff, including attendance at Operations Meetings, to ensure effective communication to INTO City staff on building and facilities updates.

**About you**:
You will have proven experience as a PA/Office Coordinator working in a busy environment.

Communication is a vital part of this role, so you will have excellent written and verbal communication skills.

You will be able to take meetings minutes with the ability to effectively summarise meetings and taking action notes.

You will have remarkable organisational and prioritising skills.

**About INTO City**:
The INTO City Centre provides an exciting, inspiring and dynamic learning environment for students. Within a few minutes’ walk of Liverpool Street station, it has excellent transport links across London. INTO City students benefit from modern facilities with a dedicated support network in place to ensure student success, with academic and pastoral support teams.

INTO City offers an International Foundation program, Graduate Diploma program, Academic English and Pre-sessional English with onward progression to a wide range of degrees across the five Schools at City, University of London.

The centre is global, home to students from over 90 nationalities.

**Location**: INTO City, 102 Middlesex Street, London, E1 7EZ.

**We Grow Together**

At INTO, we’re in the business of growth. From school to university. From home to somewhere new. From dreams to career plans to long-awaited first days. And we believe growth isn’t just for students - it’s for our people too.

At INTO, growth means opportunities to feed your curiosity, to develop your skills and your career. It means staying true to our start-up soul, boldly saying “yes” and constructively saying “no”. It means building deeper relationships. And it means playing your part in our wonderfully diverse international community. Our dedication to growth - for students, our university partners and agents, for each other, and for ourselves - sets us apart. It’s what makes INTO a uniquely rewarding place to be, and to make a difference.

At INTO, we grow together.

**Job Types**: Full-time, Permanent

**Salary**: £33,308.00-£37,401.00 per year

Ability to commute/relocate:

- London, Greater London: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

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