Pa/office Manager
3 days ago
**I am recruiting on behalf of a fun and exciting events agency, based out of their brand new working space in London Bridge. This is a brand new role within the agency, and is a key hire to support the CEO and other members of the team, as well ascreating a positive and inclusive culture within the office and team.**
**Key responsibilities**:
Office Day to Day:
- Provide full Director level PA & team administrative support on a day to day basis.
- Support in arranging team co-working sessions and regular fun meet ups
- Facilities management, dealing with building-related issues
- Office management; suppliers, contracts, stationary and stock taking.
- Help maintain office environment and manage any office moves where necessary.
- Manage meeting room bookings.
- IT management for office and team including Google Drive assistance.
- Manage the office costs budget.
- Look at innovative ways to make the office more efficient. Be forward thinking in suggesting and implementing new systems.
- Take ownership and assist in governing internal processes and policies, ensuring all employees adhere to.
- Manage and monitor NDA’s.
- Schedule pitch process meetings.
HR Duties:
- Assist and coordinate recruitment processes.
- Manage the new starter and mover processes for all employees.
- Manage the company handbook for the onboarding and induction process.
- Coordinate any training efforts.
- Arrange staff appraisals and update relevant forms and processes.
- Main contact for any employee queries about Human Resource programmes, policies and processes.
PA to CEO:
- Provide full PA support on a day to day basis to the CEO.
- Manage and populate CEO to-do-lists and priorities.
- Manage and organise calendars and respond to all meetings and diary appointments.
- Working with finance on weekly reconciliation of Director receipts.
- Reconcile monthly statements against CEO receipts/ activity.
- Ad hoc personal tasks for the CEO as and when needed.
**Essential Skills**:
- Good knowledge of Microsoft Office - Excel and Word in particular.
- Previous PA experience to Director or Senior level.
- Some knowledge of implementation of organization and office management systems that can be rolled out and if necessary, provide team training.
- Previous experience and knowledge of basic HR laws and regulations, basic knowledge of employment contracts and issues that could come up.
- Efficient and systematic note and minute taking and circulation in a formal and timely manner.
- Experience using Google Suite.
**Desirable Skills**:
- Some knowledge of working within an events, media, or agency environment.
- Experience of using XERO accounting system.
- Experience of dealing with complicated HR issues for a wider team.
The role is working out of the office 4 days a week, with 1 day a week from home.
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