Administrative Assistant
6 months ago
At Voltalia we are passionate about renewable energies We are an electricity producer from wind, solar, hydro, biomass and storage and also a service provider to 3rd party clients such as Development, EPC, O&M and Distribution.Today we are in 20 countries, split among 4 continents, and offering a global operating capacity to our clients. We are listed on the regulated Euronext market in Paris since July 2014._
We are looking for an Administrative Assistant to support our EPC (construction) business line.
Some of the responsibilities will include:
- Supporting EPC by ensuring internal procedures are completed, including but not limited to time
registration, hours worked, team movements, and cash out sheets
- Sending timely reminders to check preliminary invoices, and provide support where required
- Ensuring the business lines are utilizing the support systems to reduce admin
- such as IT and IFS
Support
- Ensuring the business line has the correct and adequate PPE, as well as access to additional equipment
they may require, to perform their duties
- Gain an understanding of the procurement process and IFS software and provide procurement support
to Project Managers
- Be present and provide support to new starters during the onboarding process
- Ordering marketing and branded material from suppliers, ensuring designs are completed in line with
the marketing team and brand guidelines
- Organising internal events such as team building, company gatherings and social events
- Provide budgetary information to EPC employees in a timely manner
**REQUIREMENTS**
- Previous experience in an admin role
- Understanding of invoicing and PO systems
**KEY SKILLS**
- Organization
- Ability to prioritize tasks
- Open and friendly manner
- Excellent verbal and written communication
**COMPANY**
Voltalia UK
**BUSINESS LINE**
EPC
**CONTRACT TYPE**
Permanent Contract
**CONTRACT DURATION**
**LOCATION**
United Kingdom, Stonehouse (Bristol Area)
**STARTING DATE**
May 24
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