Scheduler of Works/office Administrator
5 months ago
**Contract Type: Full-time, Permanent**
**Working Hours: Monday to Friday, 9am to 5pm (8-hour shift)**
**Holidays: 21 days plus Bank Holidays**
**About the Role**:
We are currently seeking an organised and detail-orientated scheduler of work and jobs to join our dynamic team.
This role is crucial in ensuring the smooth operation of our services by effectively scheduling tasks, managing resources, and providing comprehensive support to our team and clients.
**Key Responsibilities**:
- Coordinate and schedule tasks, assignments, and job orders, ensuring efficient allocation of resources and adherence to timelines.
- Maintain and update various databases and systems, including entering data, details, photographs and essential information accurately and promptly.
- Ensure the internal database is up-to-date with incoming information and documents, utilising Microsoft Office Suite (Word, Excel, and Outlook) proficiently.
- Manage communications with on-site technicians, monitoring their progress and addressing any issues that arise, ensuring smooth execution of tasks.
- Liaise with clients to gather all necessary job information, ensuring clear and effective communication between all parties.
- Handle stock ordering and monitoring, including comparing wholesaler prices, to support operational needs.
- Maintain an up-to-date work schedule and assist in document preparation and filing as needed.
- Support colleagues and contribute to team efforts by accomplishing related tasks as required.
**Requirements**:
- Proven experience in office administration or a similar role, with at least 1 year preferred.
- Strong organisational skills with the ability to manage multiple tasks and prioritise effectively.
- Ability to work unsupervised to tight deadlines
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with CRM systems.
- Ability to work independently and as part of a team, with a proactive and problem-solving attitude.
- Excellent written and verbal communication skills
**Benefits**:
- Competitive salary of £23,000-£25,000 per annum.
- Generous holiday allowance of 21 days plus bank holidays.
- Opportunities for career progression within the company.
- Comprehensive training programme to support your development.
If you are a highly motivated individual with a passion for organisation and a knack for efficient scheduling, we would love to hear from you. Join us and contribute to our mission of delivering exceptional service and support to our clients and team.
**Job Types**: Full-time, Permanent
Pay: £23,000.00-£25,000.00 per year
**Benefits**:
- Casual dress
- Company pension
- On-site parking
Schedule:
- 8 hour shift
- Holidays
- Monday to Friday
- No weekends
Application question(s):
- Creative Problem-Solving: "Sometimes things don't go as planned. Could you tell us about a time when you had to think on your feet to solve a scheduling or coordination issue?"
**Experience**:
- Office Administration: 1 year (required)
Work Location: In person
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