Administrative Assistant

6 months ago


St Helens, United Kingdom Ormazabal UK Full time

**Administrative Assistant**

Day to Day Office Management
- A friendly and efficient first line of support for our customers, ensuring the smooth running of some aspects of the day-to-day business._
- Reception duties, greeting visitors.
- Answering incoming enquiries, transferring, and filtering incoming calls, taking messages.
- Managing the daily incoming/outgoing post and courier deliveries
- Managing the scheduling of meeting rooms
- Assisting colleagues with meeting and travel arrangements
- Arranging lunches
- Arranging functions
- Managing and accurately recording the petty cash system
- Administration of office maintenance activities
- Gardening arrangements
- Window cleaning arrangements
- Managing utility contracts
- Ad-hoc admin duties to support the smooth running of the office.

Order Management
- Requiring a keen eye for detail you will be involved when logging, processing, and reporting customer orders._
- Monitoring customer accounts and management of credit limits
- Ensuring supplier invoices are paid in a timely manner.
- Communicating with customers to ensure payments are made on overdue invoices.
- Maintaining office systems, ensuring they are accurate and up to date.
- Use of SAP to manage suppliers and customer payments

Commercial Assistance
- After suitable training, supporting the commercial team to ensure customers received a fast and efficient response to their enquiries._
- Acting as a point of contact for incoming customer enquiries
- Supporting Commercial Department by creating and issuing simple proposals
- Creating offer templates and descriptions for use by the sales team
- Booking and managing the logistics of marketing activities including exhibitions and conferences
- Monitoring and reporting on a list of prospects, generating sales and intake forecasts from information logged by the sales team.

**Qualifications**:

- Strong organisational and multitasking skills
- Proficient in Microsoft 365
- Attention to detail and accuracy in work
- Previous experience in an administrative role (desirable)
- SAP experience (desirable)

**Working hours**:

- Monday-Thursday: 8am-5pm
- Friday 8am-1pm (Early finish Friday)

**Benefits**:

- Free on-site parking
- Early finishes on Fridays
- 24 days holiday plus 8 standard UK bank holidays

**Benefits**:

- Bereavement leave
- Company pension
- Free parking
- On-site parking
- Private medical insurance
- Sick pay

Schedule:

- Monday to Friday

Supplemental pay types:

- Yearly bonus

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)
- SAP: 1 year (preferred)

**Language**:

- English (required)

Work authorisation:

- United Kingdom (required)

Work Location: In person



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