Qehs Systems Administrator and Trainer

5 months ago

Hinckley, United Kingdom Syncreon Full time

**About the role**:
**How you will contribute**:

- Responsible for all systems related administration required to maintain and ISO accreditation
- Perform all related adminiduties as assigned by using ticketing system (JIRA) & Shared Mailbox
- Controller of Q-Pulse / DMS / GHSE app and all systems related or newly developed to EMEA and Global & Corporate databases.
- Management of all user data - set up of new users, editing and archiving of user accounts, managing user access groups, permissions and managing all access and system queries from users.
- Upload of new and revised documents for the active systems (example Qpulse, DMS etc ), databases (including activation and distribution of documents. Controller of all Regional & Global processes and documentation. Supporting all organizational changes within focus on adherence to DP World Standards.
- Support in the management and generation of new quality processes and system reports as required
- Support in the administration of all projects and documentation (quality system) relative to assigned processes / launches.
- Develop and design irreversible corrective actions for known problems. Use established problem-solving techniques to reduce process variation.
- Participation and perform internal audits based on region
- Manage and maintain the internal audit schedule for all required Quality Systems for Europe.
- Audit management for EMEA- ensuring the audit modules are populated and the audit schedule is being maintained
- Manage and generate training materials for all new standards / processes from DP world.
- Deliver virtual training during onboarding new employees and senior management to GHSE app and DMS systems upon request / schedule
- Administrator of all Superuser rights / accesses in GHSE & DMS system with providing support to all operating entities within Europe.
- Generate, interpret, analyze, and communicate results using management tools, graphs, and reports.
- Process Control - provide input on document enhancement and retention; Maintain ISO documentation and controls, administrator activities required to maintain ISO certification, and actively coach the organization for maintaining ISO system.
- Monthly Metrics - Retrieval of hours from B2B scorecard for monthly HSE reports in metrics module - input on any pending Metrics Reports (site reports) Due monthly by 7 days of the month for previous month
- Monthly Operational Training Reports. Manage, maintain, and distribute all report related to training (defined by departmental leads)
- Monthly Audit Reports - Manage and maintain all report related to audit - (defined by departmental leads)
- Monthly / weekly Document Control Reports (defined by departmental leads)
- Monthly CAPA Reports + RCCA (defined by departmental leads)
- Monthly Standards & Compliance Reports (defined by departmental leads)
- Daily QLICK report - run Incident Extract Report

**Your Key Skills**:

- To be considered for this varied role you will need to have a strong administration background working within a fast paced global/european business
- Strong IT skills including all Microsoft packages including Excel
- Excellent organisation and proritisation skills
- Strong communication (English - written and verbal skills Essential) and presenting skills
- Understanding of relevant international standards (ISO 9001, 14001, 45001 etc.) would be highly desireable
- Knowledge of structured quality processes, preferably in the logistics/supply chain industry or equivalent would be highly desireable
- Experience in managing and administration Quality or QEHS systems highly desireable

**Compensation**
DP World offers exciting and challenging roles within a growing international organization. We strive to hire and develop the right people, locally and globally, stimulating personal growth and self-development within an informal atmosphere. We offer a market competitive compensation package.**About DP World**
Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world’s trade flow better, changing what’s possible for the customers and communities we serve globally.- With a dedicated, diverse and professional team of more than 103,000 employees spanning 75 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that’s fit for the future.- We’re rapidly transforming and integrating our businesses - Ports and Terminals, Marine Services, Logistics and Technology - and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades. The DP World family comprises of syncreon, Imperial and P&O.- What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we’re at the cutting edge of disruptive techn

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