Estates Administrator

4 months ago

London, United Kingdom Ballymore Group Full time

**Estate Administrator - Permanent - E14, Blackwall**

Hours: 40 per week, 08.30am - 17.30pm Monday to Friday

**Salary**: £27,000 to £30,000 dependant on skills & experience

**Duties & Responsibilities**
- To support the on-site management team with all administrational aspects of the development.
- Reporting into the Property Director (PD) and working with him/her to ensure the smooth running of the estate and the delivery of excellent customer service to residents and commercial tenants.
- To work closely and lead with the other administrators to ensure they are working in harmony and providing support to each other
- Responsible for recording relevant accurate information on the in-house database.
- Ensure that all move-in, move-out and other resident data is maintained in an efficient and timely manner and that adequate records are kept of all residents, apartments and registered vehicles. Treat all the information as confidential.
- Create welcome letters and packs for all new residents, advise the residents of the facilities available and any operational guidelines of the building. Ensure the information provided by the residents is accurately recorded on the database. Follow up with residents to ensure the necessary information is received.
- Design letter templates and forms for the team to use (in liaison with the Property Director) to ensure consistency when responding to enquiries/problems etc.
- Report and record any accidents in the accident book.
- Support the management team with building and maintaining good relationships with other on-site management teams, Ballymore Sales & Marketing, Completions and Construction departments as well as the Owners, Tenants, Managing Agents and Estate Agents.
- Assist the PD with complaints and any subsequent action in the timely manner and keep the PD informed of the progress.
- Assist with concierge cover and post room duties as and when required.
- Raise purchase orders, code orders and enter delivery note information obtaining the necessary approval from management. Ensure the correct process is adhered to at all times.
- Assist the PD with analysis of financial reporting
- Assist the PD with Payroll on a monthly basis, ensuring all data relating to payroll is received from the staff and logged for the month as required.

**Skills & Experience**
- Excellent computer skills, proficient in Outlook, Word, Excel and PowerPoint.
- Good communication skills (inc telephone manner) with the ability to deliver clear and concise information both verbally and written.
- Good organisational skills and strong attention to detail.
- Ability to multitask and work under pressure.
- Minimum of one-year administrational experience ideally in a service oriented environment.
- Experience of dealing with customer complaints and enquires.

Ballymore operates as an equal opportunities employer.

**Job Types**: Full-time, Permanent

**Salary**: £27,000.00-£30,000.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- Life insurance
- Referral programme

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

**Experience**:

- Administrative experience: 1 year (required)

Ability to Commute:

- London (required)

Work Location: In person

  • Estate Administrator

    1 month ago

    London, Greater London, United Kingdom Burton Bolton & Rose Recruitment Services Ltd Full time

    Administrator - EstatesWe are seeking an experienced Administrator to join our team as an Estates Administrator. The successful candidate will be responsible for providing administrative support to the Estates function, ensuring the smooth day-to-day management of operations.Key Responsibilities:Assist with the management of the Estates function, including...

  • Estate Administrator

    1 month ago

    London, Greater London, United Kingdom Burton Bolton & Rose Recruitment Services Ltd Full time

    Administrator - EstatesWe are seeking an experienced Administrator to join our team as an Estates Administrator. The successful candidate will be responsible for providing administrative support to the Estates function, ensuring the smooth day-to-day management of operations.Key Responsibilities:Assist with the management of the Estates function, including...

  • Estate Administrator

    2 weeks ago

    London, Greater London, United Kingdom Burton Bolton & Rose Recruitment Services Ltd Full time

    Administrative Assistant - EstatesWe are seeking an experienced and organized Administrative Assistant to join our team at Burton Bolton & Rose Recruitment Services Ltd. As an Administrative Assistant - Estates, you will be responsible for providing administrative support to the estates team, ensuring the smooth day-to-day management of the operations...

  • Estate Administrator

    2 weeks ago

    London, Greater London, United Kingdom Burton Bolton & Rose Recruitment Services Ltd Full time

    Administrative Assistant - EstatesWe are seeking an experienced and organized Administrative Assistant to join our team at Burton Bolton & Rose Recruitment Services Ltd. As an Administrative Assistant - Estates, you will be responsible for providing administrative support to the estates team, ensuring the smooth day-to-day management of the operations...

  • Estate Management Professional

    2 weeks ago

    London, Greater London, United Kingdom Premier Estates Full time

    Job Title: Estate Management ProfessionalPremier Estates is seeking a highly skilled Estate Management Professional to join our team. As an Estate Management Professional, you will be responsible for delivering a quality property management service, including administration and maintenance across a portfolio of approximately 30 residential leasehold...

  • Estate Agency Director

    1 week ago

    London, Greater London, United Kingdom Premier Estates Full time

    ESTATES MANAGER ROLELOCATION: Home-based - Ideally based in North LondonWORKING HOURS: Monday to Friday SALARY: £43,000 - £45,000 + car allowance.CONTRACT: Full-time, PermanentABOUT PREMIER ESTATES:Premier Estates is an award-winning managing agent that successfully maintains one of the largest and most diverse residential property portfolios in the UK....

  • Estate Agent Sales Negotiator

    5 months ago

    London, United Kingdom Jack Barclay Estates Full time

    **An amazing opportunity** has arisen for an Estate Agent **Lettings Negotiator** to join a thriving independent sales and lettings Estate Agent in **Canary Wharf, London.** **Responsibilities**: - Following up enquiries - Registering enquiries and arranging appointments - Build and maintain relationships with clients, providing exceptional customer...

  • Estates & Operations Administrator

    4 months ago

    London, United Kingdom National Portrait Gallery Full time

    **Salary**: £27,352.00 per annu, Full time 40 hours (5 days) per week 22 months FTC **Role Purpose**: As the Estates and Operations Administrator, you will work closely with the Senior Estates Manager to identify and provide administrative support for the whole of the Estates and Operations team. You will develop an understanding of how the Estates and...

  • Estate Administrator

    5 months ago

    London, United Kingdom Harts Group Full time

    **Estates Administrator** **| Harts Group | Soho, London** We are looking for a personable and trustworthy **Estates Administrator** to join Harts Group as part of our exceptional Support Office team in Soho, London **Meaningful Rewards at Harts Group** - ** Estates Administrator** Salary of up to £30,000 - Working 8am to 5pm Monday to Friday - 50% Off...

  • Estate Administration Specialist

    1 week ago

    London, Greater London, United Kingdom Get Staffed Online Recruitment Full time

    Estate Administration SpecialistWe are seeking an experienced Estate Administration Specialist to join our team at King's Court Trust. As an Estate Administration Specialist, you will be responsible for delivering the full estate administration process, including all technical work, and providing excellent customer service to clients.Your Key...

  • Administrator - Estates

    6 months ago

    London, United Kingdom Whittington Health NHS Trust Full time

    This role will be to undertake a full range of administrative, clerical, financial and secretarial duties as requested from the Head of Estates. Responsible for managing the requisition, ordering, authorisation for payment and creditor processes for all schemes of work, for both capital and revenue, for the day-to-day schemes and all general expenses of the...

  • Estate Administration Assistant

    5 months ago

    London, United Kingdom Guru Resourcing Full time

    **£30060.00 - £30060.00** **An Estate Administration Assistant is needed to join a London-based firm of professional genealogists and international probate researchers. Working from their Hatton Garden office expect to support the administration of deceased estates, including conducting will and asset searches whilst enhancing the company’s reputation...

  • Administrator - Estates

    6 months ago

    London, United Kingdom Whittington Hospital NHS Trust Full time

    Responsible for managing the requisition, ordering, authorisation for payment and creditor processes for all schemes of work, for both capital and revenue, for the day-to-day schemes and all general expenses of the Estates Team. Ensure invoices are processed in keeping with the trust prompt payment requirements. The post-holder will be expected to create,...

  • Estate Administration Assistant

    5 months ago

    London, United Kingdom Guru Careers Full time

    An Estate Administration Assistant is needed to join a London-based firm of professional genealogists and international probate researchers. Working from their Hatton Garden office expect to support the administration of deceased estates, including conducting will and asset searches whilst enhancing the company's reputation and visibility. This prestigious...

  • Estate Agent Administrator

    3 weeks ago

    London, Greater London, United Kingdom Reed Full time

    {"h1": "Estate Agent Administrator Role", "p": "We are seeking an experienced Estate Agent Administrator to join our team in North London. As an Estate Agent Administrator, you will be responsible for providing administrative support to our estate agents, managing property listings, coordinating appointments, and maintaining detailed records of property...

  • Estate Agent Administrator

    3 weeks ago

    London, Greater London, United Kingdom Reed Full time

    {"h1": "Estate Agent Administrator Role", "p": "We are seeking an experienced Estate Agent Administrator to join our team in North London. As an Estate Agent Administrator, you will be responsible for providing administrative support to our estate agents, managing property listings, coordinating appointments, and maintaining detailed records of property...

  • Estate Administration Associate

    1 week ago

    London, Greater London, United Kingdom Howard Kennedy Full time

    About the RoleWe are seeking an experienced Estate Administration Associate to join our team at Howard Kennedy. The successful candidate will be responsible for the administration of a broad range of estates, from straightforward to complex, with international aspects.Key ResponsibilitiesLiaising with Personal Representatives and ascertaining the assets and...

  • Property Administrator

    4 months ago

    London, United Kingdom Eldridge Estates Full time

    We are currently looking for an experienced Property Administrator to join our Fast Growing Estate Agency. From the moment you start your career with us, you will receive the best development, benefits and opportunities in the business. We will invest heavily in you and your career to ensure that together, we continue to achieve great...

  • Estate Administration Specialist

    1 week ago

    London, Greater London, United Kingdom Get Staffed Online Recruitment Full time

    Estate Administration SpecialistWe are seeking an experienced Estate Administration Specialist to join our team at King's Court Trust. As an Estate Administration Specialist, you will be responsible for delivering the full estate administration process, including all technical work, and providing excellent customer service to clients.Your Key...

  • Estate Administration Specialist

    6 days ago

    London, Greater London, United Kingdom Get Staffed Online Recruitment Full time

    Estate Administration SpecialistWe are seeking an experienced Estate Administration Specialist to join our team at King's Court Trust. As an Estate Administration Specialist, you will be responsible for delivering the full estate administration process, including all technical work, and providing excellent customer service to clients.Your Key...