Administrator - Estates

1 month ago

London, United Kingdom Whittington Hospital NHS Trust Full time

Responsible for managing the requisition, ordering, authorisation for payment and creditor processes for all schemes of work, for both capital and revenue, for the day-to-day schemes and all general expenses of the Estates Team. Ensure invoices are processed in keeping with the trust prompt payment requirements. The post-holder will be expected to create, maintain, and develop comprehensive records, making full use of the computer systems available. Line management responsibility for finance/admin officers within Estates and Capital.

Day to day supervision of the team including work allocation of staff. The post will involve close and sometimes complex liaison with all team members within the Estates and Facilities Directorate, the Finance Directorate and the Procurement Directorate and external suppliers. The post holder will be expected to operate flexibility into other administrative roles on a daily basis within Estates. To provide secretarial support service to managers within the Estates Directorate, including minute taking and distribution of notes, reports spreadsheets, orders for goods and services.

The post holder will ensure meetings are efficiently planned, coordinated, and organised, so that meetings run smoothly and efficiently, by co-ordinating the overall meeting schedule, preparing all relevant correspondence and papers and ensuring accurate and open communication with meeting members. To create and manage a centralised filing system on the trusts I drive. Responsible for developing administrative policies and procedures for the department. To lead on departmental projects Support and co-ordinate activities relating to the estates projects.

To book meeting rooms as required, sending out confirmations and booking of equipment needed for meetings. To have a good knowledge of the relevant Trust Financial procedures, capital as well as revenue. Responsible for supporting the Estates team with recruitment of staff, permanent, temporary and agency. Post holder will be responsible for signing timesheets for temporary and substantive staff.

Processing and authorising BANK/Health roster shifts for temporary/substantive staff. To participate in in-service training and mandatory training to meet the needs of the service and Trust. Raise requisitions on behalf of the team and process and record invoices, checking for accuracy, as required. Ensure that the details from invoice and back-up information is captured and recorded on the Estates Database.

Develop paper filing systems, to ensure that information is kept securely and is accessible to other members of the team. Preparing agendas, taking minutes and distributing notes of meetings. To liaise with relevant colleagues and stakeholders to achieve maximum co-operation, mutual understanding and effective working relationships. Provide administrative and general cover for colleagues during periods of absence including annual leave and sickness and to assist colleagues during periods of excessive workloads.

To carry out other appropriate delegated duties as required. Work on own initiative and manage own workload. Use judgement when deciding to escalate issues to senior management team. This role requires long periods of concentration.

Working in a fast paced environment where deadlines may change with little or no notice dependant on operational needs.

  • Real Estate Agent

    5 days ago

    London, United Kingdom Stonebanks Estates Full time

    Entrepreneurial Opportunities at Stonebanks! Be your own boss. Earn 50% in commissions and turn your sales talent into success with entrepreneurial opportunities at Stonebanks North West London. Join our success story and seize the attractive earning opportunities at Stonebanks! Whether you have experience in real estate or come from a different industry,...

  • Administrator

    4 weeks ago

    London, United Kingdom Wentworth Estates Full time

    **Administrator** We are a busy independent Estates Agency established for more than 25 years looking for a self-motivated, hard-working, and enthusiastic person. Must be well spoken with excellent telephone manner and to start with immediate effect. This is a great job for those who like to get involved in a variety of tasks and can multi-task with ease....

  • Property Administrator

    2 days ago

    London, United Kingdom Eldridge Estates Full time

    We are currently looking for an experienced Property Administrator to join our Fast Growing Estate Agency.From the moment you start your career with us, you will receive the best development, benefits and opportunities in the business. We will invest heavily in you and your career to ensure that together, we continue to achieve great things.Responsibilities...

  • Property Administrator

    1 day ago

    City of London, Greater London, United Kingdom Eldridge Estates Full time

    We are currently looking for an experienced Property Administrator to join our Fast Growing Estate Agency. Remember to check your CV before applying Also, ensure you read through all the requirements related to this role. From the moment you start your career with us, you will receive the best development, benefits and opportunities in the business. We...

  • Property Administrator

    2 days ago

    South East London, United Kingdom Eldridge Estates Full time

    We are currently looking for an experienced Property Administrator to join our Fast Growing Estate Agency.From the moment you start your career with us, you will receive the best development, benefits and opportunities in the business. We will invest heavily in you and your career to ensure that together, we continue to achieve great things.Responsibilities...

  • Estates Administrator

    3 days ago

    London, United Kingdom Harts Group Full time

    **Estates Administrator | Up to £28,000 | London** We are looking for a brilliant **Estates Administrator **to join Harts Group as part of our Property & Estates team in the heart of London. This is primarily a **Monday to Friday** role that would need some schedule flexibility during new restaurant openings. **Harts Group** is a community of talented...

  • Estates Administrator

    1 month ago

    London, United Kingdom Bank Partners Full time

    **Job title** Estates Administrator **Main area** Estates and Facilities - Band 6 - **Contract description** **Fixed term Contract** **Hours** Full Time 37.5 Hours per week **Site** *** Whittington Hospital **Town** London **Salary** (£17.22 per Hour) **Estates Administrator** The role of the Estates Administrator is to assist with - Creating...

  • Administrator/receptionist

    1 month ago

    London, United Kingdom Highcastle Estates Full time

    **The Role** Highcastle Estates is seeking an Administrator/Receptionist to provide front of house support and assist the team with back office support. You may be based between two offices, which are 15 minutes away from each other via Elizabeth Line. The ability to multi-task whilst maintaining a high level of attention to detail and being highly...

  • Property Administrator

    2 days ago

    South East London, United Kingdom Eldridge Estates Full time

    We are currently looking for an experienced Property Administrator to join our Fast Growing Estate Agency.Remember to check your CV before applying Also, ensure you read through all the requirements related to this role.From the moment you start your career with us, you will receive the best development, benefits and opportunities in the business. We will...

  • Property Administrator

    4 days ago

    London, United Kingdom Eldridge Estates Full time

    We are currently looking for an experienced Property Administrator to join our Fast Growing Estate Agency. From the moment you start your career with us, you will receive the best development, benefits and opportunities in the business. We will invest heavily in you and your career to ensure that together, we continue to achieve great...

  • Office Administrator/personal Assistant

    2 weeks ago

    London, United Kingdom White Estates Full time

    White Estates is a sales and lettings agent and has been established since 1988 offering a high standard of professional and friendly service to our customers. We are an independent agent and quality of service is paramount to our success. We are looking for an administrator to join our small but dynamic and friendly team in our South Kensington...

  • Estates & Operations Administrator

    1 month ago

    London, United Kingdom National Portrait Gallery Full time

    **Salary**: £27,352.00 per annu, Full time 40 hours (5 days) per week 22 months FTC **Role Purpose**: As the Estates and Operations Administrator, you will work closely with the Senior Estates Manager to identify and provide administrative support for the whole of the Estates and Operations team. You will develop an understanding of how the Estates and...

  • Administrator - Estates

    1 month ago

    London, United Kingdom Whittington Health NHS Trust Full time

    This role will be to undertake a full range of administrative, clerical, financial and secretarial duties as requested from the Head of Estates. Responsible for managing the requisition, ordering, authorisation for payment and creditor processes for all schemes of work, for both capital and revenue, for the day-to-day schemes and all general expenses of the...

  • Estate Administration Assistant

    1 month ago

    London, United Kingdom Guru Full time

    An Estate Administration Assistant is needed to join a London-based firm of professional genealogists and international probate researchers. Working from their Hatton Garden office expect to support the administration of deceased estates, including conducting will and asset searches whilst enhancing the company's reputation and visibility. This prestigious...

  • Estate Administration Assistant

    1 month ago

    London, United Kingdom Guru Resourcing Full time

    **£30060.00 - £30060.00** **An Estate Administration Assistant is needed to join a London-based firm of professional genealogists and international probate researchers. Working from their Hatton Garden office expect to support the administration of deceased estates, including conducting will and asset searches whilst enhancing the company’s reputation...

  • Estate Agent Administrator

    1 day ago

    London, United Kingdom Kings Permanent Recruitment for Estate Agents & Financial Services Professionals Full time

    **Estate Agent Administrator - Overview**: - £20,000 - £25,000 Basic Salary commensurate with experience - Predominantly a Monday to Friday role, with the occasional 1 Saturday per month, in exchange for a day off in lieu the following week Our clients, a successful and flourishing independent Estate Agency, are looking for a Sales & Lettings Office...

  • Estate Administration Assistant

    1 month ago

    London, United Kingdom Guru Full time

    An Estate Administration Assistant is neededto join a Londonbased firm of professional genealogists andinternational probate researchers. Working from their Hatton Gardenoffice expect to support the administration of deceased estatesincluding conducting will and asset searches whilst enhancing thecompanys reputation and visibility. Thisprestigious firm...

  • Estate Administrator

    1 month ago

    London, United Kingdom Claibon Recruitment Full time

    **Estate Administrator** **8am to 4pm Mon to Fri** **Catford SE6** **£22k PER ANNUM

  • Estate Administrator

    1 month ago

    London, United Kingdom Rendall & Rittner Full time

    Ref 19203 Location Landmark Pinnacle - 10 Marsh Wall, London, E14 9GU Employment type Full-Time Working pattern Monday to Friday 0830 - 1700 Salary 28000 Department Estate Operative Region East London Closing date 29/08/2023 Description Estate Administrator position at Rendall & Rittner **Location - Landmark Pinnacle E14** **Working hours -...

  • Estates Administrator

    1 month ago

    London, United Kingdom Ballymore Group Full time

    **Estate Administrator - Permanent - E14, Blackwall** Hours: 40 per week, 08.30am - 17.30pm Monday to Friday **Salary**: £27,000 to £30,000 dependant on skills & experience **Duties & Responsibilities** - To support the on-site management team with all administrational aspects of the development. - Reporting into the Property Director (PD) and working...