Administrator - Estates

8 months ago

London, United Kingdom Whittington Health NHS Trust Full time

This role will be to undertake a full range of administrative, clerical, financial and secretarial duties as requested from the Head of Estates.

Responsible for managing the requisition, ordering, authorisation for payment and creditor processes for all schemes of work, for both capital and revenue, for the day-to-day schemes and all general expenses of the Estates Team.

To provide secretarial support service to managers within the Estates Directorate, including minute taking and distribution of notes, reports spreadsheets, orders for goods and services.

To create and manage a centralised filing system on the trusts I drive.

Responsible for developing administrative policies and procedures for the department.

Support and co-ordinate activities relating to the estates projects.

To book meeting rooms as required, sending out confirmations and booking of equipment needed for meetings.

Responsible for supporting the Estates team with recruitment of staff, permanent, temporary and agency.

Post holder will be responsible for signing timesheets for temporary and substantive staff.

Processing and authorising BANK/Health roster shifts for temporary/substantive staff.

To participate in in-service training and mandatory training to meet the needs of the service and Trust.

Use a variety of software packages to ensure documents are of a high standard, particularly Excel and Word.

Preparing agendas, taking minutes and distributing notes of meetings.

This role requires long periods of concentration. Working in a fast paced environment where deadlines may change with little or no notice dependant on operational needs.

Whittington Health serves a richly diverse population and works hard to ensure that all our services are fair and equally accessible to everyone.

Nowhere is this more obvious than in the way we look after our staff. We aim to employ a workforce which is as representative as possible of this population, so we are open to the value of differences in age, disability, gender, marital status, pregnancy and maternity, race, sexual orientation, and religion or belief.

The Trust believes that as a public sector organisation we have an obligation to have recruitment, training, promotion and other formal employment policies and procedures that are sensitive to these differences. We think that by doing so, we are better able to treat our patients as well as being a better place to work

Responsible for managing the requisition, ordering, authorisation for payment and creditor processes for all schemes of work, for both capital and revenue, for the day-to-day schemes and all general expenses of the Estates Team.

Ensure invoices are processed in keeping with the trust prompt payment requirements. The post-holder will be expected to create, maintain, and develop comprehensive records, making full use of the computer systems available.

Line management responsibility for finance/admin officers within Estates and Capital. Day to day supervision of the team including work allocation of staff.

The post will involve close and sometimes complex liaison with all team members within the Estates and Facilities Directorate, the Finance Directorate and the Procurement Directorate and external suppliers.

The post holder will be expected to operate flexibility into other administrative roles on a daily basis within Estates.

To provide secretarial support service to managers within the Estates Directorate, including minute taking and distribution of notes, reports spreadsheets, orders for goods and services.

The post holder will ensure meetings are efficiently planned, coordinated, and organised, so that meetings run smoothly and efficiently, by co-ordinating the overall meeting schedule, preparing all relevant correspondence and papers and ensuring accurate and open communication with meeting members.

To create and manage a centralised filing system on the trusts I drive.

Responsible for developing administrative policies and procedures for the department.

To lead on departmental projects

Support and co-ordinate activities relating to the estates projects.

To book meeting rooms as required, sending out confirmations and booking of equipment needed for meetings.

To have a good knowledge of the relevant Trust Financial procedures, capital as well as revenue.

Responsible for supporting the Estates team with recruitment of staff, permanent, temporary and agency.

Post holder will be responsible for signing timesheets for temporary and substantive staff.

Processing and authorising BANK/Health roster shifts for temporary/substantive staff.

To participate in in-service training and mandatory training to meet the needs of the service and Trust.

Raise requisitions on behalf of the team and process and record invoices, checking for accuracy, as required. Ensure that the details from invoice and back-up information is captured and recorded on the Estates Database.

Use a variety of software packages to ensure docume

  • Residential Estates Director

    7 days ago

    London, Greater London, United Kingdom Premier Estates Full time

    Job Description SummaryPremier Estates is seeking an experienced Residential Estates Director to join their team. As a key member of the management team, you will be responsible for ensuring the smooth operation of our residential leasehold developments.You will oversee the administration and maintenance of our properties, including monitoring performance,...

  • Estate Administrator

    1 week ago

    London, Greater London, United Kingdom McKinlay Law Full time

    Job Title: Estate Agency AdministratorAbout the Role:We are seeking an experienced administrator to join our team as an estate agency administrator. As a key member of our legal and management team, you will provide administrative support in various aspects of property law.In this role, you will have the opportunity to work with a well-established property...

  • Raby Estates Event Coordinator

    1 month ago

    London, Greater London, United Kingdom Raby Estates Full time

    We are seeking an experienced Event Coordinator to join our team at Raby Estates. This is a full-time, permanent position based in County Durham.Job OverviewRaby Estates is a leading lifestyle destination in England, offering a range of seasonal activities and events. We are looking for someone with a creative eye and excellent customer service skills to...

  • Estates & Operations Administrator

    6 months ago

    London, United Kingdom National Portrait Gallery Full time

    **Salary**: £27,352.00 per annu, Full time 40 hours (5 days) per week 22 months FTC **Role Purpose**: As the Estates and Operations Administrator, you will work closely with the Senior Estates Manager to identify and provide administrative support for the whole of the Estates and Operations team. You will develop an understanding of how the Estates and...

  • Estate Administration Assistant

    6 months ago

    London, United Kingdom Guru Resourcing Full time

    **£30060.00 - £30060.00** **An Estate Administration Assistant is needed to join a London-based firm of professional genealogists and international probate researchers. Working from their Hatton Garden office expect to support the administration of deceased estates, including conducting will and asset searches whilst enhancing the company’s reputation...

  • Estate Administration Assistant

    6 months ago

    London, United Kingdom Guru Careers Full time

    An Estate Administration Assistant is needed to join a London-based firm of professional genealogists and international probate researchers. Working from their Hatton Garden office expect to support the administration of deceased estates, including conducting will and asset searches whilst enhancing the company's reputation and visibility. This prestigious...

  • Administrator - Estates

    8 months ago

    London, United Kingdom Whittington Hospital NHS Trust Full time

    Responsible for managing the requisition, ordering, authorisation for payment and creditor processes for all schemes of work, for both capital and revenue, for the day-to-day schemes and all general expenses of the Estates Team. Ensure invoices are processed in keeping with the trust prompt payment requirements. The post-holder will be expected to create,...

  • Property Portfolio Administrator

    1 week ago

    London, Greater London, United Kingdom Premier Estates Full time

    We are Premier Estates, a leading managing agent with a significant presence in the UK residential market. Our team is committed to delivering exceptional property management services and building lasting relationships with our clients.About the RoleThis role involves working as an Estates Manager, responsible for the administration and maintenance of...

  • Property Administrator

    6 months ago

    London, United Kingdom Eldridge Estates Full time

    We are currently looking for an experienced Property Administrator to join our Fast Growing Estate Agency. From the moment you start your career with us, you will receive the best development, benefits and opportunities in the business. We will invest heavily in you and your career to ensure that together, we continue to achieve great...

  • Residential Estates Manager

    3 weeks ago

    London, Greater London, United Kingdom Churchill Estates Management Ltd Full time

    About the roleWe are looking for a Residential Estates Manager to join our team at Churchill Estates Management Ltd. As a key member of our staff, you will be responsible for managing both the maintenance of our retirement developments and providing an exceptional customer service experience to our Home Owners.This is a unique opportunity to work in a...

  • Estate Administration Specialist

    1 week ago

    London, Greater London, United Kingdom Career Legal Full time

    About the RoleWe are seeking a skilled Estate Administration Specialist to join our team in London. As a key member of our trust and estate administration department, you will be responsible for managing and administering client trusts and estates, ensuring compliance with legal requirements and client instructions.Key ResponsibilitiesThe management and...

  • Estate Administration Specialist

    4 weeks ago

    London, Greater London, United Kingdom Ballymore Full time

    Estate Administration Specialist Job DescriptionWe are seeking an experienced Estate Administration Specialist to join our team at Ballymore. The successful candidate will be responsible for providing administrative support to the on-site Facilities Team, ensuring the smooth running of the estate and delivering excellent customer service to residents and...

  • Estate Administrator

    1 week ago

    London, Greater London, United Kingdom Proper Recruitment Full time

    Job Title: Estate AdministratorAbout the Company:Proper Recruitment, a leading recruitment agency, is seeking an experienced Estate Administrator to join our team. As a specialist in office support, you will be responsible for handling various tasks related to sales and lettings processes.About the Role:The ideal candidate will have excellent interpersonal...

  • Estate Administration Specialist

    3 days ago

    London, Greater London, United Kingdom JNF UK Full time

    At JNF UK, we are seeking a highly skilled Estate Administration Specialist to join our team of wills, probate and estate administration lawyers. This is an exciting opportunity for a solicitor or legal executive to work with us in handling a varied caseload of matters, including the administration of estates and Lasting Powers of Attorney.The successful...

  • Estate Administration Specialist

    3 days ago

    London, Greater London, United Kingdom Simpson Judge Ltd Full time

    Seeking an experienced Wills & Probate Paralegal to join our dynamic team in Hammersmith. As a key member of the award-winning Private Client Team at Simpson Judge Ltd, you will play a vital role in handling complex estate administration cases.The ideal candidate will have a proven track record in administering estates, including obtaining and organizing...

  • Estates Administrator

    7 months ago

    London, United Kingdom Entain Full time

    **About The Role**: As an Estates Administrator, you will assist the Estates team in various aspects including reporting, updating records, carrying out audits and other relevant tasks to assist with Estates process. Reporting to the Estates and Assets Controller you will be part of the Retail Property team who are responsible for our Ladbrokes Coral retail...

  • Estate Administration Specialist

    4 weeks ago

    London, Greater London, United Kingdom Legal Southwest Full time

    Job Overview: We are seeking a highly skilled Estate Administration Specialist for our busy Private Client team at Legal Southwest. This is an exciting opportunity to join our dynamic team and contribute to the success of our clients.In this role, you will be responsible for maintaining the firm's high reputation by delivering exceptional service and...

  • Real Estate Administrator

    1 week ago

    London, Greater London, United Kingdom Martyn Gerrard Estate & Lettings agents Full time

    Role OverviewWe are seeking a Real Estate Administrator to join our team at Martyn Gerrard Estate & Lettings agents.About Our TeamOur team is dedicated to providing exceptional service to our clients and is committed to delivering results-driven solutions.As a Real Estate Administrator, you will be responsible for supporting our Estate Managers, maintaining...

  • Estates & Conservation Administrator

    6 months ago

    London, United Kingdom The Countryside Regeneration Trust Full time

    Job description As Estates and Conservation Administrator, you will provide administrative support to both the Head of Estates and the Head of Conservation & Land Management, acting as a ‘gatekeeper’ and a friendly face for visitors to the farm, handling all enquiries and promoting the Trust in a positive manner. This is a full-time role, 37.5 hours per...

  • Estate Administration Lawyer

    7 days ago

    London, Greater London, United Kingdom Buckles Solicitors LLP Full time

    Buckles Solicitors LLP is looking for a talented Estate Administration Lawyer to join their team in London. The estimated annual salary for this role is around £60,000 - £90,000.Responsibilities include running and progressing caseloads, which would typically include Estate Administration, Estate Planning and Court of Protection work. The successful...