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Executive Assistant to Directors General Trading

2 months ago

Darlington, United Kingdom Department for International Trade Full time

**Details**:
**Reference number**:

- 283919**Salary**:

- £25,661 - £27,422- National: £25,661-£27,422**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- DIT - Trading Systems: Other**Type of role**:

- Administration / Corporate Support
- Business Management and Improvement
- International Trade
- Operational Delivery
- Secretarial**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- DarlingtonAbout the job

**Job summary**:
This is an exciting time to join the Department for Business and Trade (DBT). The work we do has a real impact on jobs and growth across the United Kingdom. Our mission is to help businesses export, drive inward and outward investment, negotiate market access and trade deals, and to advocate free trade. We are an international department based in 108 countries, and we work closely with our colleagues worldwide.

We are looking for a well organised Executive Assistant who will join the Director General Office for Trading Systems Group (TSG) which delivers a variety of fast paced ambitious and complex programmes of activity that is under intense Ministerial and public scrutiny.

You will build a large degree of influence, responsibility, and autonomy across a variety of senior staff within DBT. You will be responsible for working closely with the Private Secretaries to ensure the DG’s day-to-day business is transacted efficiently and in a timely manner.

Your previous experience is not as important as your enthusiasm and passion to help us deliver our vision and mission to make DBT a more effective organisation.

**Job description**:
Working directly to the Director General, you will be:

- Management of DG diary, arranging meetings efficiently and with understanding of any timing, availability or additional constraints. Understanding meeting priorities and dealing with clashes, organising deputies where necessary.
- Preparing meeting papers, obtaining background papers, briefing notes etc. and liaising with meetings organisers or others.
- Leading on areas of the DG’s portfolio, working with relevant policy teams to coordinate work for the DG to clear.
- Arranging travel and assisting with organising large events or conferences.
- Actively building networks amongst key stakeholders and other PAs.
- Be an enthusiastic team member demonstrating a can-do spirit and positive attitude to supporting the busy Private office team.

Individuals will have time within work to complete the qualification, allowing the learner to develop the skills and knowledge required in their business environment. Eligibility for the qualification and confirmation of the apprenticeship to be undertaken will be discussed once in the role.

**Hybrid working**

The role will be based in Darlington.

Please be aware that this role can only be worked from within the UK and not overseas.

Informal hybrid working arrangements will be available as agreed with the vacancy manager and in line with the requirements of the role.

Most DBT employees will be working a hybrid pattern, spending 2-3 days a week (pro rata) in an office, on average.

**Person specification**:
**Essential Criteria**
- Strong organisational skills - examples can include previous jobs or voluntary roles, but are not limited to these.
- Able to and confident in working independently.

**Desirable Criteria**
- Experience in diary management.
- Personal assistant or business administration roles.

**Personal Attributes & Skills**
- Strong communication skills.
- Behaviours to develop positive working relationships with a variety of people including senior stakeholders.
- Confident representing the views of senior officials and acting upon their behalf where appropriate.
- Delivering at pace, and effectively managing competing priorities.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Making Effective Decisions
- Communicating and Influencing
- Working Together
- Delivering at Pace

**Benefits**:

- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.Interviews for this vacancy will be conducted virtually. We will, however, consider in-person interviews by exception.

Sift will take place week commencing 08.05.23.

Interviews will take place week commencing 15.05.23.

Please align your CV with previous skills and experience. Maximum of 2 A4 pages.

**Visa**: For this role, the Department will not consider sponsoring a visa or issuing a Certificate of Sponsorship. Please note we are unable to off