Executive Assistant/pa

3 months ago

Darlington, United Kingdom Darlington College Full time

Executive Personal Assistant - Full time

This is an exciting opportunity for an exceptional administrator to join our Executive team at Darlington College. We are looking for someone who has proven administration experience, is highly organised and has excellent interpersonal and communication skills. Someone who is committed to their own professional development, who works well under pressure and is able to prioritise their own workloads, working proactively as a member of the team.

In return we can offer a friendly and caring ethos, excellent work environment and facilities, a supportive Executive team who will provide mentoring and guidance, first-rate opportunities to develop your career through further training, and an excellent package of benefits including a strong pension fund and good holiday entitlement.

**1. Overall Purpose**

This is one of two posts, proving high quality and confidential administrative support to the Executive team (consisting of Principal, Deputy Principal, Director of Finance and Corporate Resources and Assistant Principal). Generic skills such as tact, diplomacy and discretion in handling confidential work are vital, as well as the ability to work with a wide range of internal and external visitors to the Executive Office.

Whilst there are similarities in the work undertaken by both Executive PAs, there are also some differences and this post, reporting directly to the Deputy Principal, majors around aspects of the curriculum and involves close working links with curriculum managers, teachers and support workers and parents/guardians.

**1. Specific Accountabilities to Support the Deputy Principal and Assistant Principal (Curriculum related)**

The postholder will be a central link in the curriculum management of the College
- Use College systems to extract information in relation to timetables, students, teachers, room usage, attendance, achievements
- Liaise with Quality in relation to lesson observation arrangements for the Deputy Principal and Assistant Principal
- Maintain accurate arrangements and records of Student Disciplinary events which may involve the Assistant Principal or the Deputy Principal.
- Co-ordinate an annual cycle of curriculum planning and weekly curriculum management meetings, with effective follow-up of actions
- Support the Deputy Principal in preparing the College’s annual cycle of self-assessment reporting and assist with Ofsted inspection visits

**2. Executive Accountabilities**

f) Co-ordinate the day to day running of the Executive office jointly with the other Executive PA

g) Act as the first point of contact for members of the Executive team

h) Maintain the Executive team electronic diaries, arrange appointments, organise meetings and the scheduling of internal and external visitors

i) Organise and provide admin support to meetings - planning, drafting agendas, minute taking and follow up of action points arising from meetings

k) Arrange and confirm hotel and travel plans for the Executive team

l) Manage the flow of telephone calls to the Executive Office, screening calls and taking messages to ensure callers receive a high quality and timely response

m) Assist the Clerk to the Governors to finalise agendas and collate papers for circulation to the Board of Governors

n) Support the maintenance of electronic and paper filing systems
- Co-ordinate daily the flow of correspondence into and out of the Executive office
- Maintain effective communications with the College’s key Business partners
- Maintain the confidential nature of the work of the Executive team
- Co-ordinate the distribution of internal communications to the wider staff body and collate any staff suggestions
- Administer a consumable budget
- Perform other such duties commensurate with the grade of the post, as required by the Executive team

**Job Types**: Full-time, Permanent

**Salary**: £23,670.00 per year

**Benefits**:

- Company pension
- Cycle to work scheme
- On-site parking
- Sick pay

Schedule:

- Monday to Friday

Work Location: In person

Reference ID: 23/24:61

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