Apprentice Partnerships Administrator

6 months ago

Norwich, United Kingdom Osiris Technologies Ltd Full time

**Job Summary**

The Partnerships Administrator will play a crucial role in supporting the Business Development Manager to procure items and provide administrative assistance in dealing with clients and suppliers. This position involves assisting in the sourcing, purchasing, and coordination of goods and services required for the smooth operation of the company. The Partnerships Administrator's responsibilities include facilitating procurement processes, writing up meeting notes, ensuring actions points are completed and followed up on, running regular client reports, maintaining accurate records, and ensuring compliance with company policies and procedures.

**Key Responsibilities and Duties**
- Supplier Communication: Communicate effectively with suppliers, both existing and potential, to obtain quotes and gather information on products or services.
- Vendor Management: Assist in maintaining a vendor database with up-to-date information, including contact details, product catalogues, and performance evaluations. Collaborate with the team to evaluate and onboard new vendors.
- Inventory Control: Assist in monitoring inventory levels and ensure that stock levels are maintained as per company requirements. Coordinate with relevant teams to prevent stockouts and minimize excess inventory.
- Price Research and Analysis: Conduct market research to identify potential suppliers and evaluate their pricing, quality, and delivery capabilities. Analyse cost-saving opportunities and suggest alternatives to optimize procurement processes.
- Documentation and Records: Maintain accurate and up-to-date procurement records, including purchase orders, contracts, invoices, and other relevant documents. Ensure proper documentation for audit purposes.
- Report Generation: Ensure monthly and quarterly reports are provided on time to the Business Development Manager. Complete RAG ratings for customer’s IT equipment and any other ad hoc reports required.
- Compliance and Regulations: Ensure adherence to company procurement policies and procedures, as well as any legal or regulatory requirements related to procurement activities.

The above job description does not purport to be an exhaustive list of duties and responsibilities. The post holder will be expected to undertake additional duties as the requirements of the post change.

**Essential Skills and Characteristics**
- Attention to Detail: Strong attention to detail is crucial for accurately processing purchase orders, managing records, and ensuring compliance with policies and regulations.
- Communication Skills: Excellent written and verbal communication skills are essential for interacting with vendors, team members, and other stakeholders.
- Organizational Skills: The ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines is essential in a dynamic procurement environment.
- Problem-Solving: A proactive and solution-oriented mindset is valuable in resolving procurement-related challenges and overcoming obstacles.
- Analytical Skills: Proficiency in conducting research, analysing data, and making data-driven decisions will help in identifying cost-saving opportunities and optimizing procurement processes.

**Desirable skills and characteristics**
- IT Knowledge: A good working knowledge of IT hardware and software
- Experience: Prior experience in procurement, purchasing, or a related field within the IT industry.
- Experience: Prior experience working with IT helpdesk systems, specifically Halo PSA

**Job Type**: Apprenticeship

**Salary**: £12,500.00 per year

**Benefits**:

- Company events
- Company pension
- Employee mentoring programme
- Free parking
- Health & wellbeing programme
- On-site parking

Schedule:

- Monday to Friday
- No weekends

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (preferred)

Ability to Commute:

- Norwich, NR4 6DG (required)

Work Location: Hybrid remote in Norwich, NR4 6DG

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