Administration Assistant

3 days ago


Chesterfield, United Kingdom Chesterfield Royal Hospital NHS Foundation Trust Full time

We are looking for a friendly, professional and enthusiastic individual to assist in the provision of comprehensive and high quality administrative support to the Orthopaedics and Specialist Surgery Care Unit.

This is a varied role including general admin duties and support to the operational aspects of the Care Unit.

The post holder must exercise a high level of confidentiality in respect of patients and staff. The role requires a good communicator, who is calm, well organised and able to work using their own initiative as well as part of a team.

PREVIOUS APPLICANTS NEED NOT APPLY

The post holder will be responsible for the day to day admin processes to assist the rest of the team in their daily duties. Previous experience on Medway is desirable.

This post requires RSA II keyboard skills or equivalent. This is a part time post working 15 hours per week, 7.5 hours on both Mondays and Fridays. Any flexibility of this can be discussed at interview.

Chesterfield Royal Hospital NHS Foundation Trust is a well performing Foundation Trust serving a population of around 441,000 across the Bolsover, Chesterfield, Derbyshire Dales, North Amber Valley, High Peak and North East Derbyshire districts. With a workforce of around 3,800 staff and good financial control, currently operating with a positive financial surplus and was recently rated “Good” by the CQC following their latest inspection in February 2017.

1. Answering telephone and other queries, taking messages accurately and promptly.
2. Collecting reconciliation slips from the central team on a daily basis and updating outcomes on Medway.
3. Managing the Care Unit’s generic mailbox and dealing with clinic slot requests accordingly.
4. Facilitating short notice clinics on Medway which includes contacting patients.
5. Retrieving and returning all case-note requests for the Care Unit team.
6. Monitoring “Pre-Op” checks on behalf of the Assistant Service Manager.
7. Producing documentation for meetings which including printing meeting packs.
8. Filing as necessary.
9. Ordering of all stationery on Agresso.
10. To action locally defined administrative procedures specific to the Care Unit to which they are assigned.
11. To maintain a high level of confidentiality.
12. To ensure the staff files are fully up to date and compliant with all relevant documentation.
13. The post holder will be expected to work within the team to cover hospital core hours in agreement with locally defined rotas.
14. To undertake any additional duties which may be determined by the Service Manager, Assistant Service Manager, Care Unit Co ordinator or Care Unit Administrator.



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