Office Administrator Apprentice

3 weeks ago


Swindon, United Kingdom Custom Haus Full time

**Job Title: Office Administrator Apprentice**

**Apprenticeship Qualification: Business Admin Level 3**

**WHO is it with? EMPLOYER Name**

**KKV HOLDINGS LTD**

**COMPANY Address**

***
- 2256 Dunbeath Road,Swindon,

SN2 8EA

**Opportunity for remote working**:
**Can be flexible on some occasions**

**Working Hours**:
**Monday to Friday 9am to 5pm**

**2×15 min breaks & 30 mins lunch**

**Weekly Hours**:
**35**

**Annual Rate**:
**£15,000**

**About The Employer & Role**:
Custom Haus (formally Big V Kampers & Kustoms) are a camper van converter and car body paint & repair shop.

We are a small family business based in Swindon run by brother and sister, Kirsty & Karl. We help people bring their van build dreams to life, through delivering bespoke builds and keeping them safe on the road. Our team is made up of people who all love vans, cars and holidays, who are very skilled in their own trades, but come together to create a great end to end experience for our customers.

Most customers come back time and time again and become friends and fans, so we aim to provide a great experience every time. To do this we have to be organised, efficient and well run. Customer service standards, cash flow management and record keeping is at the heart of this, which is why we are looking for an office administrator to join our busy team.

Kirsty & Karl believe in supporting people to learn new skills and trades, whatever stage of life you may be in, so we welcome to opportunity to support an apprentice. Kirsty is a coach, so you will have the opportunity to work on your personal development alongside the formal programme.

About the Team: 2 directors, Kirsty & Karl Venghaus. 8 team members

**About the Role (Brief Overview)**:
As our Business Administration Apprentice, you will provide invaluable support to our organisation and the wider team. This will include your help with sales processing and general team support to maintain our organisation and efficiency.

**And Day to Day?. You will be Responsible for**:
**Sales Processing**
- Processing and invoicing sales orders from customers.
- Tracking & chasing customer payments in line with deposits, drop off and collection payment plans.
- Support the sales team with sending & chasing customer quotes
- Create job cards for customer projects
- Input data into our accounting system (Hub Doc & Xero)
- Handle and allocate incoming customer enquiries and complaints ensuring they are dealt with within service levels.
- Manage the booking schedule, maintaining the flow of work through the workshop and keeping customers informed of progress of their projects

**Team support**
- General office support to include filing, answering phone, reception
- Arranging travel and accommodation bookings for events
- Recording holiday and sickness
- Manging timesheets

**Supplier Management**
- Procurement
- manage deliveries ordered, received and paid
- Upload & reconcile supplier invoices to Xero using Hubdoc
- Regular reviews of inventory pricing, informing management team of price changes to quotes can be adjusted in line with changes

**Skills Required**:

- Communication skills
- IT Skills
- Attention to detail
- Organisation skills
- Customer care skills
- Problem Solving skills
- Administrative skills
- Number skills
- Analytical skills
- Logical
- Team working
- Creative
- Initiative
- Non judgemental
- Patience
- Confident and Friendly
- Adaptable
- Proactive

**Minimum Qualifications Required**:

- GCSE - English and Maths (Grade C or above)

**Additional Desired Experience/ Quals.**
- Some customer service experience, preferably in an office environment.
- Own transport as we are located in an industrial estate and public transport links are poor.
- Interested in vans/cars etc in order to make good conversation with customers
- Ability to use Google workspace, Word and Excel

**And the Long-Term Opportunities?**

As with any apprenticeship opportunity - if you prove yourself to be a valuable member of the team there is a strong chance of a permanent post within the business.

**Company Benefits**:

- Free parking
- Flexible working (in line with business needs)
- Pension contribution (with NEST)
- Paid holidays and bank holidays
- Occupational sickness scheme



  • Swindon, United Kingdom Infermiera Healthcare Ltd Full time

    Full job description Infermiera Group are a national healthcare recruitment agency with offices in Bristol and Swindon, who are looking for 2 confident, personable, and organised Apprentices. This is an incredible opportunity to start a rewarding career with an employer who is passionate about training and developing apprentices. With a great working...


  • Swindon, United Kingdom Infermiera Healthcare Ltd Full time

    Full job descriptionInfermiera Group are a national healthcare recruitment agency with offices in Bristol and Swindon, who are looking for 2 confident, personable, and organised Apprentices. This is an incredible opportunity to start a rewarding career with an employer who is passionate about training and developing apprentices. With a great working culture...


  • Swindon, United Kingdom Next Level Training Full time

    We are different to any other recruitment agency that you've ever engaged with before. With our bespoke solutions generating high fulfilment rates its clear our service works. It's a tried and tested solution that has created positive staffing solutions for our clients across the industrial, commercial and hospitality sectors. We take a personal,...


  • Swindon, United Kingdom Infermiera Healthcare Ltd Full time

    Full job description Infermiera Group are a national healthcare recruitment agency with offices in Bristol and Swindon, who are looking for 2 confident, personable, and organised Apprentices. This is an incredible opportunity to start a rewarding career with an employer who is passionate about training and developing apprentices. With a great working...


  • Swindon, United Kingdom Robinson Grace HR Consultancy Full time

    Have you completed your A levels and are looking for a Business Administration role? Do you enjoy working with data in a methodical manner? Are you numerate? Would you like to thrive in a supportive environment where you will receive on-the-job training and have the potential to develop in a supportive organisation? Are you interested in undertaking a Level...


  • Swindon, United Kingdom Office Angels Full time

    **_**Please note than this position is not advertised via any Office Angels branch, please only contact me directly on if you have any questions regarding this advert, as the branches will not be able to assist with your query**_** **Job Title**: Administrative Assistant. **Salary from £22,000 - £25,000 D.O.E.** **Hours**:34 hours per week | Monday to...

  • Payroll Apprentice

    1 month ago


    Swindon, United Kingdom MAN Truck & Bus UK Full time

    Do you want to start your career in Payroll? Would you like to work in a busy team and gain lots of exposure to traditional payroll topics, including reward & benefits? We are recruiting for a Payroll Apprentice to join our team in Swindon on a full time basis. This is a home based position but we often work in the office together once or twice a...

  • Level 3 Apprentice

    2 months ago


    Swindon, United Kingdom Great Western Hospitals NHS Foundation Trust Full time

    We are looking for a Level 3 Business Administration Apprentice to join our Team here at the Great Western Hospital. An Apprenticeship is a fantastic opportunity for you to explore the NHS and to begin a journey which will provide an exciting and fulfilling career pathway. As a trust, our people's strategy encourages development, confidence and ability to...

  • Administrator

    2 months ago


    Swindon, United Kingdom Office Angels Full time

    **JOB TITLE: Administrator** **LOCATION**: Swindon **SALARY**: £22,000 per annum **OPPORTUNITY**: Permanent Opportunity **HOURS**: 8:00am - 5:00pm **BENEFITS**:Career development + Pension Scheme + Additional Benefits **The day to day duties in your new job would be**: - Ensuring all orders are processed accurately and on time, in full - Completion...

  • Administrator

    2 months ago


    Swindon, United Kingdom Frankly Recruitment Full time

    We are recruiting an Administrator to support the apprentice intake. **Location: Swindon Duration: 2 months Rate: £11 - £11.80 Hours: 37 hours per week, Monday-Thursday 9-5 Friday 9-4:30** **What will I be doing?** This role requires you to work as part of a team that are handling the administration of the apprentice intake to the college. - Handling...

  • Housing Apprentice

    3 weeks ago


    Swindon, United Kingdom Swindon Borough Council Full time

    At Swindon Borough Council, we want our town to be the best it can be. Our ambitious vision is supported by realistic transformation programmes, with the people of Swindon at their heart. Because that’s who we’re doing it for - the communities and businesses that make our town great. As part of the Council, you’ll support a friendly local authority...


  • Swindon, United Kingdom Great Western Hospitals NHS Foundation Trust Full time

    **previous applicants need not apply** Fixed Term - 12 months A fantastic opportunity has arisen for a band 3 Apprenticeship Administrator. We are looking for a motivated, skilled individual who is organised and able to provide a high level of administration to the Apprenticeship Team. This role is varied and interesting requiring some pastoral...


  • Swindon, United Kingdom Swindon Borough Council Full time

    At Swindon Borough Council, we want our town to be the best it can be. Our ambitious vision is supported by realistic transformation programmes, with the people of Swindon at their heart. Because that’s who we’re doing it for - the communities and businesses that make our town great. As part of the Council, you’ll support a friendly local authority...


  • Swindon, United Kingdom MAN Truck & Bus UK Full time

    Do you want to start your career in People & Culture (HR)? Would you like to work in a busy team and gain lots of exposure to traditional HR topics, Learning & Development & Early Careers? We are recruiting for a People & Culture Apprentice to join our team in Swindon on a full time basis. This is a home based position but we often work in the office...


  • Swindon, United Kingdom Fish Brothers Full time

    Location Fish Brothers Group - Working Hours - Benefits 22-26 days holiday Contributory pension scheme Car Purchase Scheme Healthcare Cash Plan Life Assurance - Salary TBC - Closing Date 16/04/2023 Fish Brothers is a multi-franchise car dealer group based in Swindon with a strong commitment to going the extra mile for our customers. With many returning time...


  • Swindon, United Kingdom Options for Recruitment Ltd Full time

    **Business Administration Trainer / Assessor Swindon up to £26,500 p.a. + bonus + benefits** - Are you a qualified Assessor / Trainer with experience within the business administration sector? Or are you working in an customer service / office management role and looking for a new challenge that will utilise your professional experience?_ - If you have a...


  • Swindon, United Kingdom Fish Brothers (Swindon) Ltd Full time

    Fish Brothers is a multi-franchise car dealer group based in Swindon with a strong commitment to going the extra mile for our customers. With many returning time after time, we know how important quality and good customer service is. With 70 years of experience in the motoring industry, we are one of Swindon’s renowned car dealer groups and are dedicated...


  • Swindon, United Kingdom Change Grow Live Full time

    Overview: **Join Change Grow Live in Swindon as an Apprentice Receptionist!** Change Grow Live is a charity dedicated to making a positive impact on the lives of our Service Users. Our team, guided by the values 'Be open, be compassionate, and be bold,' works diligently to help individuals change the direction of their lives, grow as individuals, and live...


  • Swindon, United Kingdom Siamo Group Full time

    We here at Siamo Recruitment are currently seeking an office administrator for a well-established leading Wealth Management company in Swindon. As an office administrator you will be responsible for providing an effective high level secretarial and administrative service to Advisors, Managing directors, and the internal teams. You’d be working alongside...


  • Swindon, United Kingdom Siamo Recruitment Full time

    We here at Siamo Recruitment are currently seeking an Office Administrator for a well-established leading Wealth Management company in Swindon. As an Office Administrator you will be responsible for providing an effective high level secretarial and administrative service to advisors, managing directors, and the internal teams. If you have previous...