Administration Assistant X2
7 months ago
**Administration Assistant x2 (Inside IR35)**
**Contract Term: 6 months**
**Contracting Authority: Department for Transport**
**Location: Southampton
- whilst training full time in the office-after training hybrid-3 days in the office and 2 days from home.**
We are currently creating a pipeline for x2 upcoming Administration Assistant opportunities on behalf of our client DFT.
Transport matters and what we do at the Department for Transport matters. Click here to find out more about working for DfT and its agencies. We are different people, one team.
**As a Administration Assistant x2 your main responsibilities will be**:
- Transfer data between various spreadsheets accurately and efficiently
- Update and maintain Excel databases, ensuring all data is current and correct.
- Create and manage complex Excel formulas, pivot tables, and charts for reporting purposes.
- Handle and file statutory compliance documents in a timely and organized manner
- Ensure all compliance documents are accurate and meet regulatory requirements.
- Maintain a systematic filing system for easy retrieval of compliance documents.
- Provide general administrative support to the team as needed.
- Assist in the preparation of reports and presentations.
- Handle confidential information with discretion.
**You’ll have relevant experience in**:
- Proven experience as an administrative assistant or in a similar role.
- Advanced proficiency in Microsoft Excel, including VLOOKUP, pivot tables, and data visualisation tools.
- Familiarity with statutory compliance documentation and procedures.
- Excellent organisational and time-management skills.
- Strong attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Excellent verbal and written communication skills.
- Facilities experience is highly desirable but not essential.
- Strong communicator both written and verbal
- Ability to work at speed in a fast-paced environment
**Disability confident**
**Armed Forces Covenant??**?**We will be in touch to discuss your suitability and arrange your Guaranteed Interview.**
**Should you require reasonable adjustments at any point during the recruitment process or if there is a more accessible way for us to communicate, please do let me know.**- Please be aware that this role can only be worked within the UK and not Overseas_
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