Document Checking Team Lead

6 months ago


Belfast, United Kingdom Allen & Overy Full time

Allen & Overy is a leading global law firm operating in over thirty countries. We work on some of the most challenging and important deals and have built a reputation for delivering exceptional legal solutions that help our clients grow, innovate and thrive. The legal industry is changing, and we're committed to leading that change, putting our people first, embracing new ways of thinking and integrating technology into our everyday work.

Our culture is one of high-performance and we have high expectations of one another, in everything we do. Being a proud team player is essential. We work together, listen and learn from one another and achieve results we could never achieve on our own. When you join our team, you’ll become part of a flexible, inclusive environment underpinned by openness and consistent support for one another. At A&O, you're not only valued for what you do, but for who you are.

We have a powerful commitment to diversity, equity and inclusion, and we’re working hard to create an environment where you can bring your authentic self to work. We know that to excel, we must nurture an environment where our people feel they belong.

**Department purpose**

Document Services consists of ten teams delivering the following services: The Bridge (Document Services Helpdesk), Document Centre (Document Production, Creative Services, Document Checking and Presentations), Central Records, Central Scanning and E-bibles, Office Assistants, Practice Support, and Print Room.

The Document Services team work on and oversee the production and checking of high quality documents in accordance with the needs of the department's clients.

**What you will do**

As a Document Services Team Lead, you will oversee the operation and people management of the Document Checking department, ensuring a high level of service delivery.

This role involves the following:

- Line management_
- Line manage the team, holding individual feedback meetings/121s and team meetings ensuring that all staff are kept fully apprised of points discussed and any resulting actions required
- Manage and review staff training and development including training plans, carrying out the review of objectives with regular check-ins
- Monitor and ensure the high performance of team members carrying out performance reviews, being responsible for implementing formal management procedures
- Participate in discussions on process enhancements and improved ways of working
- Organise appropriate resourcing for vacancies, absences and training, liaising with other Team Leads/Supervisors/teams as necessary
- Ensure that new staff are properly inducted into the department, appropriate training has been given and reviews are carried out regularly to ensure progress is being made in line with departmental expectations
- Service delivery_
- Maintain a high level of service which exceeds client expectations. Coordinate with colleagues, clients and third-party suppliers to facilitate the efficient and timely delivery of work in the department
- Dealing with service failures, recommending appropriate solutions and escalating as necessary
- Ensure continuity of service by providing cover for other roles eg. workflow
- Flexibility in working patterns as required to support the needs of the business
- Proactivity in managing team capacity with the ability to react quickly and appropriately to changes in client and business needs
- Specific departmental responsibilities_
- Liaise with Document Expert to provide feedback and guidance to the team on technical points
- Oversee larger projects within Document Services, particularly for work which passes between departments
- Develop technical knowledge through training and shadowing as appropriate

**What you will have**
- Thorough understanding of what exceptional client service entails
- Successful track record in people management
- Ability to build strong relationships and communicate with a range of stakeholders at all levels
- Experience of working in a busy deadline-driven environment, preferably 24/7
- Excellent planning and organisational skills, with proven ability to multitask, work with agility and manage personal deadlines
- Commitment to continuous service improvement and innovation

Hours of work: Monday to Friday, 9.00am - 5.30pm

At Allen & Overy, we recognise that our people are our most valuable asset, which is reflected in the wide range of benefits that are available to our employees. Some of these benefits include: our occupational pension scheme, group income protection cover, private medical insurance, mental health resources and free apps, health and wellbeing services including GP service, emergency back-up care support, parental and special leave, holiday entitlement increasing with length of service, holiday trading, online discounts and lifestyle management services.

Allen & Overy recognises the value of flexible working and embraces hybrid working.

Please note this role is based in the A


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