Document Controller

8 months ago

Belfast, United Kingdom Harland and Wolff Full time

**Job Title: Document Controller - Stores**

As a Document Controller in the stores supporting function of a shipbuilding industry, you will play a critical role in managing and organising the extensive documentation and information flow within the shipbuilding supply chain. Your primary responsibility will be to establish and maintain an efficient document control system within the warehouse, ensuring that all consignment and inventory documentation is controlled and stored in a filing system. You will collaborate with project teams, engineers, suppliers, and external partners to facilitate seamless access to materials and stores documentation, support quality control of located stock, and ensure compliance with industry standards and regulations. Your diligence and organisational skills will be essential in maintaining accurate and up-to-date project documentation, contributing to the successful execution of shipbuilding programmes.

**Key Responsibilities**:
**Document Control System**:

- Establish and manage a comprehensive document control system within stores to effectively manage voucher control and traceability of quality standards within materials.

**Document Distribution**:

- Coordinate the distribution of materials and stock information to relevant stakeholders, ensuring timely access to information and the latest revisions.

**Version Control**:

- Maintain version control of documents to avoid discrepancies and ensure that all team members have access to the most current information.

**Document Review**:

- Review documents for accuracy, completeness, and adherence to document control procedures before their release.

**Document Retrieval and Archiving**:

- Facilitate easy retrieval and archiving of documents to maintain an organised and accessible repository of inventory records.

**Collaboration with Project Teams**:

- Support project managers, engineers, procurement teams, and other stakeholders to understand inventory levels, quality requirements and support their document control needs.

**Quality Assurance**:

- Support the stores teams and ensure that inventory stock storage requirements and records achieve traceability of materials and quality control over stock.

**Regulatory Compliance**:

- Ensure compliance with relevant industry regulations, quality standards, and company policies related to document control.
- Office requirements maintainability. Ensure the central stores have sufficient daily stationery and maintain sufficient levels of warehouse location labelling supplies.

**Training and Support**:

- Provide training and support to stores team members on document control procedures and best practices.
- Continuous Improvement: Identify opportunities for process improvement within the document control function and implement changes to enhance efficiency and accuracy.

**Qualifications and Experience**:

- High school diploma or equivalent education required. An associate or bachelor's degree in a relevant field is advantageous. But, not essential.
- Proven experience with record keeping and voucher control within a coordination environment. Or, in a similar administrative role, preferably in the shipbuilding, engineering, or logistic industry.
- Familiarity with ERP systems and good IT skills.
- Strong knowledge in materials management and quality control over materials.
- Strong organisational and time management skills to manage a large volume of documents effectively.
- Attention to detail and a commitment to maintaining accurate and up-to-date documentation.
- Excellent communication and collaboration skills to work with diverse teams and stakeholders.
- Knowledge of shipbuilding processes and terminology is beneficial but not mandatory.
- Understanding of relevant industry standards and regulations related to document control.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company car
- Company pension
- On-site parking

Schedule:

- Day shift
- Monday to Friday
- Night shift
- Overtime
- Weekend availability

Ability to commute/relocate:

- Belfast, County Antrim: reliably commute or plan to relocate before starting work (required)

Work Location: In person

  • Document Controller

    7 months ago

    Belfast, United Kingdom AECOM Full time

    **Company Description** Work with Us. Change the World.** At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the...

  • Document Control Specialist

    3 days ago

    Belfast, United Kingdom Artemis Human Capital Full time

    Job Title: Document Control SpecialistAbout the Role:We are seeking a meticulous and organized Document Control Specialist to join our team in Belfast. The successful candidate will be responsible for managing documents, preparing briefs for counsel, and performing various administrative tasks.Main Responsibilities:Managing and maintaining accurate records...

  • Document Controller

    3 weeks ago

    Belfast, United Kingdom Graham Construction Full time

    DOCUMENT CONTROLLER DIVISION: Building South LOCATION: Belfast Due to a continued pipeline of works, we are looking to add an enthusiastic and experienced Document Controller to our team at Belfast Children's Hospital.The successful candidate will assist and support the wider team and seek to establish strong working relationships across the project and...

  • Document Control Specialist

    2 weeks ago

    Belfast, United Kingdom VanRath Full time

    Job SummaryWe are currently looking for a talented Document Control Specialist to support our senior project management operations in Belfast.The successful candidate will have experience in document management systems and Microsoft Office Suite, including Word, Excel, and PowerPoint.The estimated salary for this role is £45,000 - £55,000 per annum,...

  • Documentation Control and Governance Expert

    3 weeks ago

    Belfast, United Kingdom Citi Full time

    About the Position:Citi, a global banking leader, is seeking a highly skilled professional to join its Institutional Credit Management (ICM) team as a Credit Risk Management Services Control Officer. This role involves exercising central independent control of credit documentation, providing documentation support, and consulting on system and documentation...

  • Document Coordinator

    4 days ago

    Belfast, United Kingdom Graham Construction Full time

    Job Description:">As a Document Controller with Graham Construction, you will play a crucial role in ensuring the smooth operation of our projects.">Key Responsibilities:">Manage and control all project-related documents, including drawings, specifications, and reports.Maintain and update document control systems to ensure accurate records and easy retrieval...

  • Project Documentation Coordinator

    22 hours ago

    Belfast, United Kingdom GRAHAM Group Full time

    We are hiring a Document Control Management Professional to manage project-related documents, maintain document control systems, and ensure compliance with document control procedures. This role is based in Belfast, UK and requires a strong understanding of Document Management Systems.Requirements:Experience: 2+ years in document control or a related...

  • Document Management Specialist

    1 week ago

    Belfast, United Kingdom GRAHAM Group Full time

    Job Summary:Belfast Children's Hospital is seeking a skilled Document Management Specialist to manage and control project-related documents. This role involves maintaining document control systems, ensuring compliance with company procedures, archiving and filing documents, and collaborating with team members.As a key member of the project team, you will be...

  • Document Management Specialist

    1 day ago

    Belfast, United Kingdom Graham Construction Full time

    **Job Title:** Document Management SpecialistAt Graham Construction, we are seeking a highly organized and detail-oriented Document Management Specialist to join our team in Belfast. This exciting opportunity offers a competitive salary of £35,000 - £40,000 per annum, depending on experience.As a key member of our team, you will be responsible for managing...

  • Document Management Specialist

    1 day ago

    Belfast, United Kingdom Graham Construction Full time

    Job Description:We are seeking an experienced Document Management Specialist to join our team at Graham Construction in Belfast. The successful candidate will play a vital role in ensuring the smooth running of operations by managing and controlling all project-related documents.About the Role:To manage and control all project-related documents, including...

  • Document Coordination Specialist

    3 weeks ago

    Belfast, United Kingdom GRAHAM Full time

    About GRAHAMGRAHAM is a leading construction company that delivers projects across the UK.Job Description: Document ControllerWe are looking for an experienced Document Controller to join our team at Belfast Children's Hospital. The successful candidate will assist and support the wider team, establishing strong working relationships across the project and...

  • Risk Control Documentation Officer

    4 weeks ago

    Belfast, United Kingdom Citigroup Inc. Full time

    About the RoleIn this challenging and rewarding role, you will provide documentation support for all business and product areas, act as a consultant on system and documentation issues, and perform reviews of documents for important transactions.

  • Project Document Coordinator

    1 week ago

    Belfast, United Kingdom GRAHAM Group Full time

    About the Role:The GRAHAM Group is seeking a skilled Project Document Coordinator to join our team at Belfast Children's Hospital. As a key member of the project team, you will be responsible for managing project-related documents, maintaining document control systems, and ensuring compliance with company and project-specific procedures.In this role, you...

  • Contract Document Governance Lead

    1 week ago

    Belfast, United Kingdom GRAHAM Group Full time

    Job Description:The GRAHAM Group is seeking a seasoned Contract Document Governance Lead to join our team at Belfast Children's Hospital. In this role, you will be responsible for managing project-related documents, maintaining document control systems, and ensuring compliance with company and project-specific procedures.As a leader in document governance,...

  • Manufacturing Documentation Writer

    3 days ago

    Belfast, United Kingdom CV Library Full time

    In this role, you will be responsible for creating high-quality technical content for Johnson Controls' products and services. As a technical communicator, you will work closely with engineering staff to develop accurate and clear product content. This will involve coordinating large documentation projects, following established procedures and guidelines,...

  • Credit Documentation and Compliance Officer

    2 weeks ago

    Belfast, United Kingdom Citi Full time

    About the Role:Citi, a multinational bank, has an exciting opportunity for a skilled professional to join its Institutional Credit Management (ICM) team as a Credit Risk Management Services Control Officer. In this role, you will play a critical part in ensuring the accuracy and timeliness of credit documentation.Responsibilities:Exercise central independent...

  • Risk and Control Specialist

    4 weeks ago

    Belfast, United Kingdom Citigroup Global Markets Limited Full time

    About the OpportunityThis is a challenging role that offers the chance to be part of Citi's growing Services Treasury & Trade Solutions (TTS) business. As a member of the team, you will support the Managers Control Assessment (MCA) across multiple Assessment Units.The role reports to the MCA Hub Lead based in Belfast and involves working with a globally...

  • Asset Controller

    4 weeks ago

    Belfast, United Kingdom CPL Full time

    CPL is pleased to offer the position of Asset Controller based in the Belfast area. This role is ideal for individuals who take pride in their work and strive for excellence in service delivery.About the JobThe successful candidate will work collaboratively with Intelligent Operations and Production Lines colleagues to optimise service delivery for...

  • Financial Controller Assistant

    23 hours ago

    Belfast, United Kingdom HAYS Specialist Recruitment Full time

    Job Description: The Financial Controller Assistant will provide critical support to the Financial Controller in ensuring the accuracy and timeliness of financial records. Key responsibilities include: • Preparing monthly management accounts, including trial balances, journals, and supporting documents. • Maintaining the integrity and accuracy of all...

  • Quality Control Specialist

    1 month ago

    Belfast, United Kingdom Biopax Limited Full time

    We are seeking a highly detail-oriented Quality Control Specialist to join our team at Biopax Limited. This role is ideal for an individual with a keen eye for detail and a passion for ensuring quality products.Job SummaryThis Quality Control Specialist position involves assisting the Compliance Manager in maintaining our Quality Management System and site...