Document Controller

2 weeks ago

Belfast, United Kingdom Harland and Wolff Full time

**Job Title: Document Controller - Stores**

As a Document Controller in the stores supporting function of a shipbuilding industry, you will play a critical role in managing and organising the extensive documentation and information flow within the shipbuilding supply chain. Your primary responsibility will be to establish and maintain an efficient document control system within the warehouse, ensuring that all consignment and inventory documentation is controlled and stored in a filing system. You will collaborate with project teams, engineers, suppliers, and external partners to facilitate seamless access to materials and stores documentation, support quality control of located stock, and ensure compliance with industry standards and regulations. Your diligence and organisational skills will be essential in maintaining accurate and up-to-date project documentation, contributing to the successful execution of shipbuilding programmes.

**Key Responsibilities**:
**Document Control System**:

- Establish and manage a comprehensive document control system within stores to effectively manage voucher control and traceability of quality standards within materials.

**Document Distribution**:

- Coordinate the distribution of materials and stock information to relevant stakeholders, ensuring timely access to information and the latest revisions.

**Version Control**:

- Maintain version control of documents to avoid discrepancies and ensure that all team members have access to the most current information.

**Document Review**:

- Review documents for accuracy, completeness, and adherence to document control procedures before their release.

**Document Retrieval and Archiving**:

- Facilitate easy retrieval and archiving of documents to maintain an organised and accessible repository of inventory records.

**Collaboration with Project Teams**:

- Support project managers, engineers, procurement teams, and other stakeholders to understand inventory levels, quality requirements and support their document control needs.

**Quality Assurance**:

- Support the stores teams and ensure that inventory stock storage requirements and records achieve traceability of materials and quality control over stock.

**Regulatory Compliance**:

- Ensure compliance with relevant industry regulations, quality standards, and company policies related to document control.
- Office requirements maintainability. Ensure the central stores have sufficient daily stationery and maintain sufficient levels of warehouse location labelling supplies.

**Training and Support**:

- Provide training and support to stores team members on document control procedures and best practices.
- Continuous Improvement: Identify opportunities for process improvement within the document control function and implement changes to enhance efficiency and accuracy.

**Qualifications and Experience**:

- High school diploma or equivalent education required. An associate or bachelor's degree in a relevant field is advantageous. But, not essential.
- Proven experience with record keeping and voucher control within a coordination environment. Or, in a similar administrative role, preferably in the shipbuilding, engineering, or logistic industry.
- Familiarity with ERP systems and good IT skills.
- Strong knowledge in materials management and quality control over materials.
- Strong organisational and time management skills to manage a large volume of documents effectively.
- Attention to detail and a commitment to maintaining accurate and up-to-date documentation.
- Excellent communication and collaboration skills to work with diverse teams and stakeholders.
- Knowledge of shipbuilding processes and terminology is beneficial but not mandatory.
- Understanding of relevant industry standards and regulations related to document control.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company car
- Company pension
- On-site parking

Schedule:

- Day shift
- Monday to Friday
- Night shift
- Overtime
- Weekend availability

Ability to commute/relocate:

- Belfast, County Antrim: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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