Administrative Assistant

7 months ago

Belfast, United Kingdom Blue Arrow Full time

Administrative Officer - Academic Office (International)
Responsible to: Academic Office Manager

Main

**Responsibilities**:
1. To provide administrative support to ensure the effective operation of the International office.
2. To work in collaboration with other administrative staff on the design and delivery of administrative processes to support the continuous improvement of the administrative service provided.
3. To be the main point of contact for incoming and outgoing international (3 areas: Study Abroad, Turing and Erasmus) students and deal with day-to-day student enquiries and signpost to other services/colleagues as required.
4. To liaise with other teams to ensure international students are enrolled on the correct modules and prepare individual timetables in line with agreed Learning
Agreements, and ensure students have the relevant access to timetables and the VLE.
5. To ensure all students receive the relevant information to enable them to
purchase and travel on the correct visa, ensuring compliance with the UK Visa
and Immigration and all records maintained for audit purposes.
6. To develop and maintain a database of all International Partners, tracking all interactions across the Team.
7. To work with relevant academic colleagues to provide administrative support for setting up International students' study programmes and learning agreements.
8. To work with relevant academic colleagues to provide administrative support for implementing itineraries and schedules for visiting individuals and groups.
9. To provide administration support and co-ordination of key events for the International Team, liaising with colleagues from other teams/departments such as Hospitality and Marketing.
10. To liaise with placement providers, both orally and in written communication, to
organise and manage student placements for incoming international students within required timeframes.
11. To service relevant meetings and committees as required, including preparation of agendas, taking minutes, organising hospitality, as appropriate, and distribution of relevant documentation.
12. To prepare and collate marks and attendance records for both incoming and outgoing International students for the relevant Boards of Examiners.
13. To be able to use (after training) student management systems and virtual learning environments to access and maintain records, including financial records.
14. To work with colleagues to ensure all incoming and outgoing International students have up to date and relevant information.
15. To assist the International Team with the preparation of documents and information for the International Website and the College's intranet sites.
16. To maintain accurate financial records relating to relevant international budgets and ensure all purchases are procured in line with College procedures.

**Criteria - Essential**
**Qualifications**
1. A minimum of five GCSE passes or equivalent at Grade C or above, to include qualifications that demonstrate literacy/proficiency in English language and numeracy.
2. A recognised Level 2 IT qualification incorporating training in the use of spreadsheets and databases (eg ECDL) Experience, Skills and Abilities
3. Minimum of 3 years' recent (within the last six years) administration experience gained in a complex working environment.
4. Evidence of excellent organisational skills and the ability to work effectively in a pressurised environment, in which meeting deadlines, working accurately and maintaining confidentiality are essential.
5. Experience of liaising effectively with external and internal contacts.
6. Excellent communication skills both oral and written.
7. Ability to work and make decisions using own initiative.
8. Experience of working with Information Management Systems.
9. Proven ability to work as part of a team.
10.Excellent IT skills, with experience of using Microsoft Word, Outlook and advanced Excel to include design, manipulation and the use of formulae.
11.Experience and proficiency of minute taking maintaining financial records.
**Criteria - Desirable**:
1. A recognised qualification at Level 3 or above in a Business related discipline
2. A knowledge of Student visa processes for studying in the UK
3. Experience of working with/supporting international students/visitors
4. Experience of working in Higher Education

Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.

  • Administrative Assistant

    1 week ago

    Belfast, United Kingdom Randstad UK Full time

    Job Title: Administrative AssistantRandstad UK is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our clients in the Greater Belfast area. This is a temporary position with an expected duration of 3-6 months, offering a...

  • Administrative Assistant

    3 weeks ago

    Belfast, United Kingdom Brook Street Full time

    Administrative Assistant RoleWe are seeking an experienced Administrative Assistant to join our finance team in Northern Ireland. This full-time, permanent position offers a competitive salary of £22,000 - £26,000 per annum.About the JobThe successful candidate will be responsible for providing administrative support to the finance team.This will include...

  • Administrative Assistant

    7 months ago

    Belfast, United Kingdom Prime Recruitment Services Full time

    **Port Health Support Assistant Requirend in Belfast. The hours of work are 8am-8:15pm with a generous pay rate of £ 14.44 per hour.** The primary function of the Port Health Support Assistant is to provide technical and administrative support in the administration of imported food controls and other statutory services in relation to the protection of...

  • Administrative Assistant

    6 days ago

    Belfast, United Kingdom Brook Street Full time

    We are seeking a skilled Office Support Specialist to provide administrative assistance to our housing client in Belfast City Centre.Job DetailsLocation: Belfast City CentreWorking Hours: Monday to Friday, 9 AM to 5 PMEstimated Salary: £11,590 per annum (based on 37 hours/week)About the RoleThe successful candidate will be responsible for answering and...

  • Administrative Assistant

    1 month ago

    Belfast, United Kingdom Brook Street Full time

    We are seeking a highly skilled Administrative Assistant to join our team at Brook Street (UK) Ltd for a 6-month period in South Belfast. The ideal candidate will possess excellent administrative skills, proficiency in MS Excel, MS Outlook, and MS Word, and have a minimum of one year's experience in Administration and five GCSEs including Maths and English...

  • Administrative Assistant

    4 weeks ago

    Belfast, United Kingdom Office Interior Solutions Full time

    Office Interior Solutions specialise in office refurbishments, fit-out and office furniture. We are looking for an enthusiastic person to join team in the role of Administrative Assistant, providing a high level of administration support for the office and each customer project. Role & Responsibilities: General accounts preparation (invoices, sales and...

  • Administrative Assistant

    3 weeks ago

    Belfast, United Kingdom Office Interior Solutions Full time

    Office Interior Solutions specialise in office refurbishments, fit-out and office furniture.We are looking for an enthusiastic person to join team in the role of Administrative Assistant, providing a high level of administration support for the office and each customer project.Role & Responsibilities: General accounts preparation (invoices, sales and...

  • Administrative Assistant

    5 days ago

    Belfast, United Kingdom Artemis Human Capital Full time

    Artemis Human Capital is a leading provider of recruitment solutions. We are currently seeking a highly organized and proactive Administrative Assistant to join a prestigious global law firm in Belfast.The successful candidate will provide essential support to Partners and Fee Earners, working on complex, high-profile matters with an international client...

  • Administrative Assistant

    6 months ago

    Belfast, United Kingdom Synopsys Full time

    45755BR - Great Britain - Belfast **Job Description and Requirements** - Synopsys is looking to hire an Administrative Assistant to be responsible for the general operation of our Belfast office, UK. Duties will involve greeting visitors, answering incoming phone calls, purchasing office supplies, and taking proper inventory and supervising our office staff...

  • Administrative Assistant

    7 months ago

    Belfast, United Kingdom Hayward Hawk Professional Services Full time

    Hayward Hawk are working with a commercial law firm in Belfast who are seeking an Admin Assistant to join their busy media team. **Responsibilities**: - Prepare and draft standard legal documents. - Organise and manage case files including reviewing files, reviewing documentation and preparing summaries of relevant content, diarising deadlines and...

  • Administration Assistant

    7 months ago

    Belfast, United Kingdom MPA Recruitment Full time

    This is a great opportunity for someone who is highly organised, detail-oriented, and has excellent communication skills. As an Administrative Assistant, you will play a crucial role in supporting the daily operations of an office. **Location** - Various across Belfast **Hours of Work** - Full and Part Time positions available **Salary** - £10.42 -...

  • Administrative Assistant

    1 week ago

    Belfast, United Kingdom Hays Business Support Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team in a temporary full-time capacity. As a key member of our support services team, you will provide high-quality administrative support to ensure the smooth operation of our office.Key ResponsibilitiesProvide exceptional customer service to internal and external customersEnsure...

  • Administrative Assistant

    1 week ago

    Belfast, United Kingdom MLR Careers Full time

    Job Title: Legal AdministratorThe Role: We are seeking an organized and efficient Legal Administrator to provide high-quality administrative support to our busy Belfast Property team. The successful candidate will work closely with the solicitors to ensure seamless day-to-day operations.About You: To be successful in this role, you will have at least 6...

  • University Administrative Assistant

    2 weeks ago

    Belfast, United Kingdom Ulster University Full time

    Ulster University is seeking a highly skilled administrative professional to fill the role of University Administrative Assistant. In this position, you will have the opportunity to utilize your administrative skills to provide support to the university's Estates Services department.About the RoleAs a University Administrative Assistant, you will be...

  • Administrative Assistant

    7 months ago

    Belfast, United Kingdom Gavin & Doherty Geosolutions Full time

    GDG is a specialist engineering consultancy, providing innovative solutions across a broad range of civil engineering sectors. We have offices in Dublin, Cork, Belfast, London, Edinburgh, Holland, and the US. Our clients include large civil and building contractors, renewable energy project developers and engineering consulting firms. We also offer forensic...

  • Business Administration Assistant

    2 days ago

    Belfast, United Kingdom Hays Business Support Full time

    Administrative Assistant PositionThis is a permanent opportunity with Hays Business Support in East Belfast. As an Administrative Assistant, you will be based in the office, supporting the company's daily operations.Your Key Responsibilities:Assist with Outlook, Word and Excel tasks to support the business.Update the enquiry tracker daily via Microsoft...

  • Administrative Assistant

    7 months ago

    Belfast, United Kingdom MPA Recruitment Full time

    This is a great opportunity for someone who is highly organised, detail-oriented, and has excellent communication skills. As an Administrative Assistant, you will play a crucial role in supporting the daily operations of an office. **Location** - Various across Belfast **Hours of Work** - Full and Part Time positions available **Salary** - £10.42 -...

  • Administrative Assistant

    3 months ago

    Belfast, United Kingdom beBee Professionals Full time £25,000 - £35,000

    Administrative Role at beBee ProfessionalsWe are seeking a highly organized and efficient Administrator to provide administrative support for our team in Belfast, United Kingdom. This role is essential for ensuring smooth day-to-day operations and effective communication within the company.Key Responsibilities:Manage incoming calls, emails, and...

  • Administrative Assistant

    1 week ago

    Belfast, United Kingdom Staffline Recruitment (NI) Ltd. Full time

    Key Responsibilities: Provide routine administrative support to individual sections within HRAssist in the administration and implementation of administrative systemsManage the administration of the office and provide high-level service to all stakeholdersEssential Criteria: To be considered for this role, you must have 18 months of relevant experience or...

  • Administrative Financial Assistant

    1 week ago

    Belfast, United Kingdom HAYS Specialist Recruitment Full time

    Job Overview:Hays Specialist Recruitment Limited is working in partnership with an Accountancy practice based in Hillborough, County Down to find an Administrative Financial Assistant. As an Administrative Financial Assistant, you will play a crucial role in supporting the accounting and finance functions within a variety of businesses and organisations.The...