HR Administrator
2 days ago
R W Armstrong is a family business with over 60 years’ experience working on some of the finest properties in the South of England. Our well-connected head office is easily accessible from Basingstoke, situated in the charming village of Sherborne St John,only a stone’s throw from the town centre and plentiful nearby amenities. Our modern office is home to our busy Group Business Support team, who benefit from free car parking and bright, comfortable workspaces. You will form part of a close-knit team supportingour offices and sites across all divisions in the business.
**JOB PURPOSE**
To assist the HR team in providing a comprehensive HR administration service and to act as a first point of contact for all administrative enquiries including those relating to our HR Information System, PeopleHR. To ensure HR records for employees are keptup to date and are accurate.
To undertake a range of administrative functions in support of the employment lifecycle and the coordination of HR recruitment systems.
**MAIN RESPONSIBILITIES**
**Recruitment**
- Carry out all the administration involved in the recruitment process, for example, prepare recruitment documents, draft and place adverts, organise interviews, prepare interview packs and collate questions, send out psychometric tests and use the ApplicantTracking System on PeopleHR.
- Undertake some note taking in interviews for entry level roles
**Induction and probation**
- Assist the HR Advisors in processing new employees, for example, prepare contracts, offer letters and process all pre-employment checks.
- Prepare documentation for an employee’s induction day
- Ensure all relevant probationary documentation is sent to the new employee and the frequency of probationary meetings are monitored using PeopleHR
**HR Database and Reporting**
- Be the primary contact for queries on the HRIS - PeopleHR
- Act as systems administrator for PeopleHR, configuring the system as required, controlling all user access, managing data flows in and out of the system and ensuring accuracy and data protection compliance and liaising with PeopleHR to troubleshoot queriesas required.
- Ensure the HR Database accurately reflects current staff conditions and details. This includes inputting starters and leavers, contractual amendments, change of details, annual leave and recording of sicknesses, other leave, and employee training.
- Provide appropriate reports from the HR database for the purpose of auditing and monitoring employee data and training.
- Database annual cleansing
**Payroll**
- Ensure that all payroll instructions are prepared and logged in time for the monthly and weekly payroll run and submitted to the Payroll Officer, for example, contractual variations, new starters, leavers, contractual benefits and staff benefits.
**Administration**
- Carry out general administration tasks for the HR Department, for example devising standard Human Resources documents and letters and managing the HR inbox.
- Ensure electronic and paper-based personnel files are maintained and filing/archiving is completed in a timely manner.
**Training**
- Liaise with employees and trainers to organise courses and distribute course information
- Ensure training records are maintained on the training matrix and re-accreditations occur in a timely manner
- Coordinate internal training and prepare training documentation including gathering feedback
**Staff Benefits**
- Carry out any administration concerning employees’ benefits such as annual renewal letters and maintaining the benefits database
**KNOWLEDGE, SKILLS, EXPERIENCE AND BEHAVIOURS**
- GCSE Maths and English are essential.
- Experience in HR administration and an understanding of HR processes.
- Experience of HRIS (Human Resources Information System)
- A CIPD qualification is desirable and/ or relevant HR experience.
- The ability to deal with confidential information and maintain confidentiality is essential
- An excellent level of computer knowledge, keyboard skills and software (HR database and spreadsheet) expertise, Microsoft Word, Excel
- Excellent written and oral communication skills.
- The ability to work independently and problem solve.
- Good organisational ability
- Attention to detail and accuracy.
- The capacity to work effectively and stay calm under pressure are essential.
**WORKING HOURS**
- 38.5 hours per week, 08:30 to 17:30, Monday to Thursday and 08:30 to 16:00 on Friday, with a one hour unpaid break per day.
**BENEFITS**
- 22 days holiday plus Bank Holidays
- 5 Company Sick Days
- Free on-site parking
- 4pm finish on a Friday
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