Office Administrator

5 months ago


Bedford, United Kingdom IMPAKT Housing & Support Full time

Organising meetings and supporting company events, to ensure all parties are briefed, prepared and in attendance.
- Extensive electronic diary management, scheduling, organisation, and co-ordination of meetings, internally and externally, identifying and being aware of who should attend and where necessary making arrangements for their attendance.
- Taking minutes from meetings, recording actions, and following up as and when required.
- Preparation of presentations, reports and documents as required to support the Executive team.
- Support the Executive team with project work as and when required.
- Screening all incoming calls, mail and action or redirecting as appropriate. Scan any relevant post to Finance.
- Proofreading and amending documents and presentations.
- Meet and greet visitors and provide hospitality, dealing promptly with requests and enquiries, recording messages accurately and relaying as quickly as possible.
- Provide assistance and support as necessary, in relation to raising purchase orders for the organisation via Xledger accounting software.
- Monitoring the stock levels of office supplies and refreshments and ensure replenishment is actioned in a timely manner.
- General tidiness of the office.

SKILLS & EXPERIENCE REQUIRED:

- Experience of Microsoft Office and proficiency in MS Teams
- Experience of Board level support including preparing and publishing board packs
- Strong minute taking skills
- Effective organisational and time management

**BENEFITS**:
**Company events**
**Company pension**
**Cycle to work scheme**
**Employee discount**
**Life insurance**
**Wellness programme**
**Referral scheme**
**Award winning company**

**Job Type**: Part-time

**Salary**: £15,253.00 per year

Expected hours: 22 per week

**Benefits**:

- Company events
- Company pension
- Cycle to work scheme
- Free parking
- Health & wellbeing programme
- On-site parking
- Referral programme

Schedule:

- Day shift
- Monday to Friday
- No weekends

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (required)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Ability to Commute:

- Bedford (required)

Ability to Relocate:

- Bedford: Relocate before starting work (required)

Work Location: In person


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