Facilities Administrator

2 weeks ago

Huddersfield, United Kingdom Buy It Direct Full time

Job Advert

Facilities Administrator

Huddersfield

Salary £21,500

Full Time - Permanent

Benefits - Healthcare cash plan, Free parking, Holiday purchase scheme, staff discount on Buy It Direct products, Birthday off after

Are you a highly organised and detail-oriented office administrator? We have a great opportunity for a Facilities Administrator to join our team based at our Huddersfield Head Office.

Buy It Direct (BID) is a dynamic ecommerce retail business. Our Facilities team look after both reactive and planned maintenance across several offices and warehouses. We are looking for an additional Facilities Administrator to join the team due to growing demand.

**Responsibilities**:

- Collaborate with line managers and other team members to prioritise and complete tasks in a timely manner, while ensuring the best possible cost efficiency.
- Reduce the number of outstanding jobs on our online scheduling tool, Trello, by diligently following up and ensuring their completion within the system.
- Maintain both physical and electronic files accurately.
- File compliance administration documents accurately to ensure regulatory requirements are met.
- Place purchasing orders promptly to ensure timely delivery of required items.
- Allocate jobs to the maintenance team with the support of the Facilities Manager.
- Organise and schedule contractor visits coordinating with external companies as needed.
- Follow up on necessary work to ensure compliance, including the maintenance of appropriate certification.
- Request quotes from contractors, ensuring the best prices are obtained.
- Update our electronic job portal with information from contractors, maintenance team, and facilities manager.
- Organise and schedule calls, tasks, meetings, and other activities for the facilities team as required.

**Requirements**:

- Excellent planning and organisational skills to manage multiple tasks and deadlines effectively.
- Strong customer service skills.
- Keen attention to detail to ensure accuracy and precision in all tasks.
- Experience using online scheduling tools such as Trello or Office 365 for task management.
- A proactive and resilient attitude, displaying a can-do approach in overcoming challenges.
- Strong problem-solving skills and the ability to make informed decisions independently.
- Excellent written and verbal communication skills to convey information clearly and effectively.
- Familiarity with compliance and regulatory requirements in facility management is desirable.

If you thrive in a fast-paced environment, possess excellent organisational skills, and have a knack for coordination and communication, we would love to hear from you.

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