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Facilities Administrator
3 months ago
Facilities Administrator
Huddersfield
Salary £21,500
Full Time - Permanent
Benefits - Healthcare cash plan, Free parking, Holiday purchase scheme, staff discount on Buy It Direct products, Birthday off after
Are you a highly organised and detail-oriented office administrator? We have a great opportunity for a Facilities Administrator to join our team based at our Huddersfield Head Office.
Responsibilities:
- Collaborate with line managers and other team members to prioritise and complete tasks in a timely manner, while ensuring the best possible cost efficiency.
- Reduce the number of outstanding jobs on our online scheduling tool, Trello, by diligently following up and ensuring their completion within the system.
- Maintain both physical and electronic files accurately.
- File compliance administration documents accurately to ensure regulatory requirements are met.
- Place purchasing orders promptly to ensure timely delivery of required items.
- Allocate jobs to the maintenance team with the support of the Facilities Manager.
- Organise and schedule contractor visits coordinating with external companies as needed.
- Follow up on necessary work to ensure compliance, including the maintenance of appropriate certification.
- Request quotes from contractors, ensuring the best prices are obtained.
- Update our electronic job portal with information from contractors, maintenance team, and facilities manager.
- Organise and schedule calls, tasks, meetings, and other activities for the facilities team as required.
Requirements:
- Excellent planning and organisational skills to manage multiple tasks and deadlines effectively.
- Strong customer service skills.
- Keen attention to detail to ensure accuracy and precision in all tasks.
- Experience using online scheduling tools such as Trello or Office 365 for task management.
- A proactive and resilient attitude, displaying a cando approach in overcoming challenges.
- Strong problemsolving skills and the ability to make informed decisions independently.
- Excellent written and verbal communication skills to convey information clearly and effectively.
- Familiarity with compliance and regulatory requirements in facility management is desirable.
If you thrive in a fast-paced environment, possess excellent organisational skills, and have a knack for coordination and communication, we would love to hear from you.