Team Administrator

6 months ago


Hove, United Kingdom Sussex Partnership NHS Foundation Trust Full time

Support servicesTo provide effective secretarial support including diary management, phone calls and typing correspondence producing documents to a good standard, using Trust templates, in line with Trust guidelines. To arrange, prepare the agenda for and take minutes of team meetings and other meetings as directed. To maintain records of sickness/absence/leave for the team. To maintain up to date staff details including emergency contacts details etc.

To provide/obtain reports and data as required. AdministrationTo provide a comprehensive and professional secretarial and administration service to the team. To operate and update computerised database systems including trust systems and any bespoke systems local to the team. To maintain comprehensive electronic systems.

To provide support to colleagues in relation to difficult or anxious service users, carers and relatives be it face to face or over the phone. To organise any additional resources required for appointments or meetings, for example, interpreters. In conjunction with the manager set up and continue to develop effective administrative services to ensure a timely and efficient service to the team, service users and associated individuals, including communications systems, referral and discharge systems and personnel records. To maintain an overview of the administration function and workflow within the team discussing any areas of concern with the manager.

You'll be supervised by the Team Administration Co-ordinator, delegating responsibilities, monitoring performance and maintaining high standards and good practice amongst the administrative staff and administrative systems. To ensure there is adequate cover provided amongst administrative staff during times of annual leave, training and sickness. To take a role regarding building wide protocols including moving equipment, phone lines and building security. To take responsibility for effective use of office and clinical supplies.

To manage petty cash floats and any other financial procedures in line with Trust procedures Order stock and non-stock items on the Oracle system. To carry out any other duties in line with the grade and scope of the post, working as part of the team and to cover as necessary for annual leave and sickness. To assist with any additional duties the clinical team may take on. To act as a resource on ICT matters, as appropriate To participate in the Trusts supervision and appraisal system.

To ensure that own essential training is maintained and up to date. To attend any local training/development sessions as appropriate.



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