Facilites Officer

2 weeks ago

Reading, United Kingdom ECMWF Full time

**About ECMWF**:
ECMWF is the European Centre for Medium-Range Weather Forecasts. It is an intergovernmental organisation created in 1975 by a group of European nations and is today supported by 34 Member and Co-operating States, mostly in Europe. The Centre’s mission is to serve and support its Member and Co-operating States and the wider community by developing and providing world-leading global numerical weather prediction. ECMWF functions as a 24/7 research and operational centre with a focus on medium and long-range predictions and holds one of the largest meteorological archives in the world. The success of its activities relies primarily on the talent of its scientists, strong partnerships with its Member and Co-operating States and the international community, some of the most powerful supercomputers in the world, and the use of innovative technologies such as machine learning across its operations.

Over the years, ECMWF has also developed a strong partnership with the European Union, and for the past seven years has been an entrusted entity for the implementation and operation of the Climate Change and the Atmosphere Monitoring Services of the EU's Copernicus component of its Space Programme, as well as a contributor to the Copernicus Emergency Management Service. The collaboration does not stop there and includes other areas of work, including High Performance Computing and the development of digital tools that enable ECMWF to extend its provision of data and products covering weather, climate, air quality, fire and flood prediction and monitoring.

ECMWF will be a major partner in the implementation of the Destination Earth (DestinE) initiative, together with ESA and EUMETSAT as partners. The objective of the European Commission DestinE initiative is to deploy several highly accurate thematic digital replicas of the Earth, called Digital Twins, to monitor and predict natural and human activities as well as their interactions, to develop and test scenarios that would enable more sustainable developments and support corresponding European policies for the Green Deal.

ECMWF has recently become a multi-site organisation, with its headquarters based since its creation in Reading, UK, its new data centre in Bologna, Italy, and new offices in Bonn, Germany.

It has also recently adopted a hybrid organisation model which allows its staff to mix both office working and teleworking. This generous and flexible model provides our staff with considerable flexibility to spend time outside or away from their duty station and decide how they wish to manage their professional working time at ECMWF. ECMWF is an organisation that values the whole being and both understands and values the need for flexibility in the way its staff work.

**Summary of the role**:
Reporting to the Head of Property Services and part of a small integrated team based at ECMWF's headquarters in Reading, the Facilities Officer will be responsible for supporting the Head of Section in the delivery of property management services. This is a hands-on role which involves the day-to-day running of the Centre’s Health and Safety Management System, the manned security guarding contract and security systems, business continuity planning, building maintenance and other supporting duties as detailed in the next section.

The Facilities Officer also supports the activities undertaken by other team members in the Property Section when required, for example assisting with overseeing the catering and cleaning contracts in the UK, and the Facilities contract at the Centre’s Data Centre in Italy.

The Facilities Officer will also assist with planning for and implementing the FM services at the Centre’s eventual new Headquarters the UK, and new facility in Germany.

**Main duties and key responsibilities**:
**Health and Safety Management**
- Manage the Centre’s corporate H&S management systems in line with Managing for Health and Safety (HSE-HSG65), including updating health and safety records
- Coordinating the annual review of the Centre’s Health and Safety Policy
- Induction of new starters on workplace and health & safety issues
- Organise annual Fire Risk Assessment and implement any control measures
- Assist with maintaining compliance of fire regulations, including system training, monitoring and maintenance
- Organise annual fire drills and refresher training for staff and security personnel
- Organise Fire Warden and First Aider courses and keeping training records up-to-date for all staff to ensure compliance with regulations
- Ensure the First Aid kits are kept in date and complete in line with regulations
- Maintain accurate and up-to-date health and safety signage
- Approve contractors’ risk and method statements (RAMS)
- Undertake risk assessments for other activities and events, including display screen risk assessments

**Security management**
- Focal point for the day-to-day aspects of manned security guarding services
- Man

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