HR Co-ordinator

3 weeks ago


London, United Kingdom Pertemps Network Group Full time

**Job Description**:
We are thrilled to present you with an extraordinary opportunity to join our esteemed client, an intergovernmental agency and central institution representing nations worldwide. They are currently seeking a Temporary HR Co-Ordinator for a 6-month assignment within their prestigious HR Division. This is a remarkable chance to be a part of a fantastic HR Team in the organisation.
Position: HR Co-Ordinator
Duration: 6 Months
Rate: £17.65 per Hour PAYE
Full-time: 36 Hours, Monday to Friday
Hybrid Role: Offices based in Pall Mall

**Job Purpose**:
As part of the Human Resources and Facilities Management Division, the HR Coordinator plays a crucial role by providing effective administrative support across various HR activities. You will report to the HR Business Partner and contribute to recruitment, onboarding, managing accurate electronic processes and systems, handling new appointments and exits, invoicing, documentation, and correspondence. Your prompt responses to inquiries will ensure an excellent customer experience for applicants and staff members. In cases where non-standard matters arise, you will refer them to the relevant HR Business Partner.

**Task Description**:
**Recruitment**:

- You will proactively support successful and timely recruitment of temporary staff, support-level, and professional positions, while following established processes and policies.
- Keep all stakeholders informed of interview schedules and progress, ensuring timely responses to inquiries from applicants and recruiting managers.

**Onboarding and Induction**:

- Capture all relevant information for new staff in OpenHR promptly and update as required.
- Support the onboarding process, including the relocation of internationally recruited staff (visa letters, incoming flights, shipment of personal effects, etc.).
- Conduct the first-day induction for temporary staff, agency workers, and other staff, as delegated.
- Data Management, Contract Renewals, and Reappointments:

- Prepare standard letters of appointment, contracts, and other required HR documents efficiently and in a timely manner.
- Provide reminders and templates to managers regarding basic HR processes, such as probation, appraisal, and various types of leave.
- Prepare reports from the HR information systems to support HR processes and provide management information.

**General**:

- Promptly respond to staff inquiries, triage, and escalate as necessary.

**Person Specification**:
**Education**:

- Hold a Level 5 qualification in human resources management, a related field, or an equivalent qualification.

Desirable:

- Be a member of the Chartered Institute of Personnel Management (CIPD) at the Associate level or higher, or hold an equivalent qualification.

**Experience, Knowledge, and Skills**:
**Experience**:

- Possess at least 4 years of progressive administrative or coordinator experience providing generalist HR support.
- Have knowledge and experience in using and administering HR information systems and associated reporting and self-service systems.

**Skills**:
Ability to tactfully and diplomatically handle confidential matters with internal and external stakeholders.
Adaptability in planning and managing work, with a flexible approach to changing priorities while meeting deadlines.
Excellent interpersonal skills and the ability to build and maintain effective relationships with colleagues, clients, and vendors.


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