Float Assistant
5 days ago
We are looking for Float Assistant join a tier 1 investment bank for 12 month contract (PAYE) in London. Our client is a global market leader in investment banking, securities, investment management and wealth management services.
**Primary Responsibilities**:* First point of contact - act as point of contact for teams dealing efficiently and politely with requests from clients and other departments
- Extensive Diary management - Arrangement of meetings/conference calls/interview schedules and management of calendar
- Extensive Travel - complex itineraries for trips. Good knowledge of travel networks, airlines, hotels, train systems, cars etc
- Visa Arrangement
- Room Bookings - organise room bookings and catering internal and external
- Transportation - booking cabs, hotel bookings, providing currency etc
- Phone Coverage - extensive phone coverage using the dealerboard & avaya phone
- Conference Calls - organise conference calls/video conferences for entire team
- Expense Management - Preparation and processing of complicated expense reports in a timely fashion ensuring adherence to Firm and Sales & Trading policy. Able to use initiative to resolve expense related issues when they arise
- Invoice Management -Preparation and processing of complicated invoices to meet payment deadlines. Able to use initiative to resolve invoice related issues when they arise
- Buddy system - working alongside Assistants making sure there is desk coverage at all time and assisting during absences or whenever necessary
- Databases/Spreadsheets - Maintaining accurate client information and update Firm client information
- Presentation Material - Provide intermediate to advanced levels of Word, Excel & Powerpoint for presentation material preparation
- Documentation - Prepare, complete and distribute materials as necessary
- Maintain confidentiality on all aspects of workload
- Hours: 8-5:30pm (1 hour for lunch) Must be flexible as hours can change
**Skills Required**:
- Excellent understanding of urgency
- Ability to work quickly and accurately under pressure in a trading floor environment.
- Ability to work independently
- Ability to pick up new systems quickly
- Ability to organise and prioritise complicated travel
- Excellent attention to detail
- Able to manage stress, personable, self-confident
- Ability to anticipate needs, particularly for repeated tasks
- Demonstrates outstanding work ethic
- Flexible on working hours and understanding of the business demands
- Produces high quality, accurate timely work
- Adapts communication style to needs of audience
- Able to anticipate problems and offer solutions
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