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Executive Assistant

4 months ago

London, United Kingdom Love Success Recruitment Full time

**Executive Assistant to Head of Capital Markets & Head of Commercial**
- £48,000 -£53,000 (Salary Depending on Experience) | Maternity Contract - ASAP Start | Hybrid working, city-based_

**Key Responsibilities**:

- Extensive diary management
- Gathering and preparing documents/presentations for meetings
- Attending meetings and sharing documents in person and online where required
- Audio typing, minute/note taking at meetings
- Proofreading and binding of documents
- Arranging meetings and refreshments where necessary including teams and zoom calls, presentations and screen mirroring
- Dealing with enquiries
- Updating and speaking with clients when required
- Assisting with projects and research when required
- Booking of travel and accommodation
- Attending quarterly Board meetings alongside the Managing Partner
- Help to prepare and draft correspondence, reports, schedules, minutes and agendas
- Setting up new jobs to raise invoices
- Chasing fee debtors and reporting back to Finance
- Printing off time & expense reports, raising fee invoices and sending relevant copies to accounts

**Personal Specification**:

- Extensive EA experience supporting board-level individuals
- EA experience within a professional services business (preferred)
- Highly organised with a professional, agile and diligent nature
- Able to prioritise workload effectively
- Excellent grammar and attention to detail
- Professional communication manner
- Positive outlook
- Flexible and understanding
- IT literate