Office Administrator
6 months ago
**Purpose of the Role**
**The Company**
BID Leicester is run by businesses, for businesses and controlled by organisations with a business mind-set. Following consultation with BID area businesses, BID Leicester has established the following priorities:
- A clean green safe and attractive environment
- Raising Leicester’s profile through high quality marketing
- Creating a strong business voice within Leicester
**The Employer**
Founded in 1998, Savills Management Resources (“SMR”) is a subsidiary of Savills (UK) Limited. Providing a comprehensive high quality support service to the Commercial Property Management Team, SMR currently employ over 1,200 staff nationwide, comprising of sector specialists including Facilities & Operations, Technical Services & Procurement, Marketing, Personnel, Health & Safety and Security, Cleaning and Maintenance staff.
**The Site**
St Martins House, 7 Peacock Lane, Leicester, LE1 5PZ
**Key Responsibilities**
The Office Administrator is responsible for the smooth running of the office and all administrative duties within the organisation. This includes:
- Co-ordinating meetings, booking rooms and travel arrangements.
- Writing and circulating minutes
- Processing invoices for services used by the company and raising invoices for services provided by the company
- Maintaining accurate database records
- Being the point of contact within the company for database queries
- Issuing contracts to organisations the BID partners with
- Maintaining adequate levels of stationary and other office essentials
- Ordering company branded workwear
- Populating the Street Ambassador rota
- Any other tasks commensurate with the role.
If new procedures are necessary to further organise tasks, these will need to be established by the Office Administrator. Reviewing and improving existing systems and processes will also be necessary.
**The Person**
**Skills, Knowledge and Experience
**Essential**
- Exceptional organisational skills with the ability to prioritise effectively.
- Excellent all-round communication skills.
- Comfortable speaking with high-level stakeholders.
- Good attention to detail and presentation of work.
- IT literate including Microsoft Office.
- Excellent knowledge of Excel, Word, Outlook and Power Point.
- Confident personality with ability to work on own initiative and as part of a team.
- Willingness and ability to follow operational procedures, as dictated by the Company.
- Strong work ethic with flexible attitude to duties and hours.
- Good reporting skills.
- Smart, presentable, and reliable.
**Desirable**
- Experience with e-marketing systems.
- Experience of working with databases.
Working Hours - 18.5 hours per week
Salary - £12,364
LI-DNI
Please see our Benefits Booklet for more information.
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