HR and Business Support Administrator

3 months ago

Sheffield, United Kingdom Moore Engage Full time

Are you looking to develop your career in HR? Do you enjoy a fast paced role with lots of variety across the full HR employee lifecycle? Are you super organised and committed to supporting the wider business function? We have a vacancy for an HR and Business Support Administrator for our Head Office in Sheffield city centre. This is a fabulous opportunity to gain significant business operations exposure across a number of core functions that includes HR, Sales & Marketing, Business Development, IT, Operations and outsourced business support for a local SME firm.

**What will you be doing in HR?**

This role reports to the Head of People and Culture and is mainly focused on supporting a busy HR function with the following activities:

- Provide support for the full breadth of HR activities across the employee lifecycle. Maintain HR system by ensuring accuracy and consistency in data management. Ensure all records are kept up to date and managed in line with GDPR.
- Manage all HR administration processes in relation to new starter contracts, offer letters, vetting, employment references and all associated onboarding / offboarding activities within the HR system.
- Manage all benefits administration with our external providers.
- Maintain ownership of onboarding and induction process to provide support, guidance, and best practice to all Line Managers.
- Responsible for monitoring the HR and Resourcing mailbox and assigned tasks, providing responses, or escalating any challenging HR queries.
- Monitor absences on HR system, follow up with relevant line managers / employees to ensure we have all records up to date in line with our Company Policy to enable us to accurately report on data.
- Develop an ongoing Equality, Diversity and Inclusion celebration calendar throughout the year, as well as support for the EDI Focus Group and champion engagement across our volunteering platform.
- Understand and follow all company HR procedures and guidelines.
- Keep up to date on HR legislation and abreast of HR policies, procedures, and best practice.

**In addition, you will also be providing support from time to time**
- Sales and Marketing team in event planning and coordination and socials
- Outsourced Business support - open all client post and file, scan and upload to our system, as well as weekly banking
- Operations - support on risk assessments, utilities and facilities management and policy development.
- General Office duties - this may include reception duties, stationery and stock ordering, booking of meeting rooms and welcoming guests and organising refreshments.
- Prior administrative HR experience in a busy HR function with exposure to a range of HR activities
- Desire to study towards professional CIPD qualification
- Advanced use of MS Office products (Excel, Word, PowerPoint, Outlook, Teams and Sharepoint).
- Confident, engaging, and warm personality with excellent professional verbal and written communication skills to liaise with our internal team, Senior Management and external suppliers.
- Self-motivated with a positive attitude and a can-do approach offering your help wherever work needs to be prioritised.
- Ability to organise, multitask, prioritise, and work in a busy office environment.
- Able to follow instructions and use initiative to pick up tasks quickly and effectively.
- Excellent time management skills combined with attention to detail and willing to go the extra mile.
- A professional, polished and smart appearance
- Hardworking, reliable and committed to the role while delivering work to the highest standard.
- High level of integrity and regard for confidentiality

**Why join us?**
- We are certified as a Great Place to Work and are values driven in our approach
- Full funding for professional CIPD qualification
- An outstanding additional benefits package
- A commitment to equality, diversity and inclusion to work in a collaborative and supportive environment that respects and values all team members in their contributions.
- A positive work / life balance and paid Volunteer Days so we can give back
- Buy up to 10 days of annual leave plus a Christmas Office shutdown for all employees
- Monthly socials and team activities
- A sense of belonging, a shared vision and values that highlights our purpose and mission
- A passion for people and keeping our team and our clients at the heart of our business
- Autonomy, opportunity for growth and ongoing Professional Development
- Health & Wellbeing initiatives - Private Medical Insurance, Employee Assistance Program and a commitment to providing physical and mental health support where needed.

**Job Types**: Full-time, Permanent

Pay: From £25,000.00 per year

**Benefits**:

- Additional leave
- Bereavement leave
- Company events
- Company pension
- Cycle to work scheme
- Enhanced maternity leave
- Free flu jabs
- Health & wellbeing programme
- Paid volunteer time
- Sick pay
- Work from home

Schedule:

- Day shift
- Monday to Friday

Supple

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