Administration Coordinator

5 months ago


Oldbury, United Kingdom SGS Full time

Company Description

As your organization transitions towards sustainable forms of energy and growing environmental responsibilities, you need to bridge the gap between current business practices and meeting the global requirements for a better future.

We provide the world’s most comprehensive range of integrated inspection, testing, certification and advisory services, powered by the latest technology and digital tools. Our global network of experts helps you to navigate a wide range of new standards, regulations and corporate responsibilities.

Our** **innovative solutions enable you to ensure the integrity, safety and reliability of your activities, equipment and operations, while helping you take more sustainable approaches to infrastructure, transportation and business operations. This helps you to protect workers and the environment, generate customer confidence, enhance brand reputation, manage risk and increase business efficiency.

**Job Description**:

- ** Job Title**: Administration Coordinator
- ** Job Type**:Permanent
- ** Hours**:37.5 per week
- ** Job Location**:Oldbury
- Office based
- ** Salary**: up to £22k-£24k

**Benefits**
- Private Medical Cover
- 4-8% matching company pension contributions
- 4x Life Assurance
- 24 days Annual Leave (increasing with service) plus bank holidays
- Birthday Leave Scheme
- Enhanced maternity/paternity and adoption pay
- Length of Service Awards
- Health & Wellbeing initiatives
- Christmas Vouchers.

**More importantly, on top of the brilliant benefits, a career at SGS offers stability, secure employment, a friendly and supportive culture, and the opportunity to learn, grow and be part of our ambition to make a difference**

**Main Purpose of Role**
- Plan, schedule and monitor all unannounced audits
- To perform all administration tasks related to unannounced audits
- To liaise with clients, affiliates and auditors in a courteous, professional and effective manner
- To execute monitoring activities for medical device scheme(s)
- To undertake additional administrative tasks as directed by the Medical Device Customer Service Manager or Senior Coordinator(s)

**Key Accountabilities**
- Provide Administrative support for unannounced audits
- Set internal and regulatory requirements
- Review client information, technical file matrix and latest audit report to determine the product, codes and location for unannounced audit & create, update and monitor Unannounced Audit Planning Matrices
- Assign auditors with the required skill / codes for all unannounced audits ensuring compliance to the auditor competency framework this may include liaising with regional & affiliate offices to request their auditor resource including managing any changes
- Ensure auditors are provided in advance with unannounced audit documentation to facilitate the audit
- To undertake weekly, monthly monitoring activities and review of centrally provided monitoring reports for activities such as overdue visits, corrective actions, pack turn-around time, certificate expiry + other routine reporting

**Qualifications**:

- Computer literate
- Office experience
- Proficiency in using MS Office packages including Outlook & Excel
- Experience of creating and maintaining spreadsheets/ databases in a working capacity
- Educated to GCSE standard including English

**Ideally we are looking for someone with a strong admin or customer service background.**

Additional Information



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