Secretary/administrative Assistant

6 months ago

Leigh, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

The MSK CATS service at Wrightington Wigan and Leigh Teaching Hospitals NHS Foundation Trust are recruiting an enthusiastic individual to join our well-established team as a secretary / administrative assistant.

17.5 hours/week on a Monday, Tuesday and Friday

The role will be based at Leigh Health Centre, although on occasion there may be a requirement to work in community settings across the Wigan and Leigh borough. Therefore, you must be able to travel across the Trust independently.

A Standard DBS check will be obtained during pre-employment checks.

This post involves contact with patients and families face to face within a community setting. Therefore, it cannot be ruled out that the post holder may come in to contact with people who have COVID-19, although the Trust provides PPE and takes all reasonable steps to minimise risk.

You will be expected to provide a comprehensive and efficient secretarial service for the MSK CATS service working within a well-established administrative team. You must be able to work as part of a team as well as use your own initiative and have the ability to prioritise your own workload. Good communication skills are required.

You must have excellent organisational skills, sound computer skills and RSA Level 2 typing and word processing (or equivalent) qualifications/skills.

Duties include typing clinic letters using The BigHand audiotyping software, and experience of using this system or other audiotyping software is desirable. Knowledge of medical terminology and experience of working in a clinical environment is essential. This role will also involve reception duties. The department uses SystmOne and occasionally HIS. As such, a working understanding of these electronic patient records would be an advantage.

Choose Well - Choose WWL

Wrightington, Wigan and Leigh Teaching Hospitals, NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that ‘happy staff, makes for happy patients’. We have a recognised track record in staff engagement, and living our values ‘the WWL Way’.

WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. With this in mind we are seeking to recruit people who share our values and beliefs.

On-Call

Please note that senior positions (AFC band 8A or above) may be expected to participate in an on-call rota, if the role is predominantly operational.

**Responsibilities**:
Planning and Organisational Duties
- To provide a comprehensive secretarial and confidential service to the Team Leader and MSK CATS Department including management of correspondence, typing of reports, letters, etc.
- To carry out general reception duties, including checking in patients, answering the telephone, ordering ambulances, arranging interpreter services, legal administrative duties / invoices and dealing with routine enquiries, etc.
- To be responsible for the registration and referring of patient details, including data collection and inputting onto SystmOne. To be able to access and navigate the Patient Administration System (PAS).
- To take delegated responsibility for the allocation of MSK CATS appointments for patients referred to the MSK CATS service.
- To attend relevant meetings and be responsible for the taking and producing of minutes accurately, efficiently and to distribute appropriately.
- To accurately and efficiently input patient data into the service-wide shared database for Squirrel Archives Storage System for MSK CATS records.
- To be responsible for the setting up of patient information databases alongside therapists and to ensure accurate input of data to be used in the development of the MSK CATS Service.
- To be able to use Microsoft Office Suite to carry out administrative duties to a high standard.
- To undertake any other duties that might be considered appropriate by the Clinical Services Manager.

Communications and Key Working Relationships
- Using the spoken and written word and being sensitive to those who are vulnerable or do not have English as their first language.
- Assisting in the establishment of communication systems with all staff, patients and relatives to promote understanding and good will.
- Maintaining accurate, timely and legible records.
- To influence and prioritise the development of knowledge, ideas and work practice in self and others.
- To encourage others to seek advice and solutions to problems.
- Communicate in a manner that is consistent with legislation, policies and procedures.
- Maintaining consistency within standards of patient care.
- Knowledge of medical terminology systems.

Responsibility for Finance
- To be responsible for maintaining an adequate level of stationery, stock, non-stock requisition items and uniforms for the department / staff using SBS.
- Promote effectiv

  • Legal Secretary Administrator

    4 weeks ago

    Leigh-on-Sea, United Kingdom Clear IT Recruitment Full time

    We are looking for a Legal Secretary Administrator to join our team at Clear IT Recruitment. The successful candidate will support a busy in-house legal team in the property department, assisting with various tasks related to property law.Your responsibilities will include drafting leases, consents, and licences, as well as conducting initial lease reviews...

  • Clinical Support Secretary

    6 months ago

    Leigh, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

    We currently have an opportunity for a suitably experienced secretary to join our team of Clinical Support Secretaries within our Medical Secretariat. The available position is for 28 hours per week based at our Leigh Site. This role is ideal for those wishing to pursue a career as a medical secretary, offering opportunities to gain knowledge and...

  • Legal Secretary

    6 months ago

    Leigh, United Kingdom Butcher & Barlow Full time

    Our Leigh office is looking for a full time Legal Secretary within our property team. The working hours are Monday to Friday 8.30 - 5.00 with an hour for lunch. As a Legal Secretary you will play a key role in providing high quality business support in administration services to the Firm and its fee earners. Typing skills are essential as your...

  • Clinical Secretary

    21 hours ago

    Leigh, Wigan, United Kingdom NHS Full time

    Job OverviewWe are looking for a skilled Clinical Secretary to join our team in Wigan Inpatients. As a Clinical Secretary, you will be responsible for providing administrative support to medical teams, including minute taking, typing of medical correspondence, and coordinating clinical activities.About the RoleIn this role, you will work closely with...

  • Medical Support Secretary

    7 months ago

    Leigh, United Kingdom Greater Manchester Mental Health NHS Foundation Trust Full time

    To support the medical secretary in providing a comprehensive administrative service to the medical teams with Wigan SCMHT. You will be a well organised and experienced secretary with knowledge of medical terminology. You will ensure all consultants and clinicians within your role are organised and equipped to fulfil their responsibilities. Duties will...

  • Administrator

    7 months ago

    Leigh, United Kingdom Exemplar Health Care Services Limited Full time

    **Position**: Administrator **Care home**: Lakeview **Location**: Leigh, Wigan **Contract type**: 40 Hours Full Time **Rate**: £24,960 Per Annum **Care home CQC rating**: Outstanding **Are you someone with great administrative skills and an eye for detail? Join us as our new Administrator at Lakeview care home in Wigan.** As an Administrator, you’ll...

  • Medical Secretary/virtual Pa

    6 months ago

    Leigh, United Kingdom Clarify Consultancy Ltd Full time

    Our client, a well-established, reputable health care company are looking to recruit a hardworking, reliable and proactive Medical Secretary/Virtual PA for their busy office. Reporting to the Senior Partner, you will provide PA / administrative support and play a key role in the continuous improvement and development of the departments. Duties will...

  • Administrative Support Specialist

    2 days ago

    Leigh, Wigan, United Kingdom NHS Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to provide comprehensive administrative services to the medical teams within Wigan Inpatients. The successful candidate will be a well-organized and skilled secretary with knowledge of medical terminology.Main ResponsibilitiesUndertake audio/clerical duties for consultants, including...

  • Team Administrator

    6 months ago

    Leigh, United Kingdom Greater Manchester Mental Health NHS Foundation Trust Full time

    The Team Administrator will provide a full and comprehensive administration service for multiple managers within the Directorate Management Team, ensuring a well organised and effective service. You will ensure each of your allocated managers / clinicians are well organised and are in receipt of all relevant tools required for the effective running of the...

  • Resuscitation Education Secretary/administrative

    7 months ago

    Leigh, United Kingdom Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust Full time

    Provide the necessary administration support to run the courses. Answer telephone queries and provide information regarding resuscitation Services training sessions. Photocopying as requested/required. Update and maintain the departments intranet site. Input and maintain accurate training records, liaising closely with colleagues in the Learning and...

  • Apprentice Recruitment Administration Assistant

    6 months ago

    Leigh, United Kingdom Chevron Traffic Management Full time

    Job description -Apprentice Recruitment Administration Assistant Location: Working from home with some travel required Hours: Mon-Fri 37.5 hours As an Apprentice Recruitment Administration Assistant you can expect the benefits from Chevron Traffic Management that come with being an employer of choice **Benefits**: - Competitive Apprentice Salary - 26...

  • Administrative Assistant

    7 months ago

    Leigh, United Kingdom Multi-Trades Recruitment Full time

    Labour Hire are looking for an experienced ADMIN ASSISTANT for a well-established company in LEIGH. **About You**: - High work ethic & team player. - Punctual & reliable. - Flexible approach. - You should have admin experience within a construction company. - Data entry skills with excellent attention to detail. - Ability to work under pressure and meet...

  • Administrative Assistant

    6 months ago

    Leigh, United Kingdom Multi-Trades Recruitment Full time

    Labour Hire is looking for an experienced ADMIN ASSISTANT for a well-established company in LEIGH. **About You**: - High work ethic & team player. - Punctual & reliable. - Flexible approach. - You should have admin experience within a construction company. - Data entry skills with excellent attention to detail. - Ability to work under pressure and meet...

  • Administration Assistant

    6 months ago

    Leigh, United Kingdom Greater Manchester Mental Health NHS Foundation Trust Full time

    An exciting opportunity has arisen within the Wigan Edit Team for a Team Administrator. We are seeking an enthusiastic and experienced administrator who enjoys working as part of a team and can demonstrate a commitment to delivering a high quality administration support in an efficient and timely manner. The successful applicant will have excellent...

  • Administration Assistant

    6 months ago

    Leigh, United Kingdom Greater Manchester Mental Health NHS Foundation Trust Full time

    An exciting opportunity has arisen within the Wigan Urgent Care and Inpatient Team for an Administration Assistant. The post holder will provide an efficient and effective clerical service to the multi-disciplinary team. The post holder will demonstrate an attitude which respects and values service users’ and their carers. The post holder will embrace...

  • Administration Assistant

    6 months ago

    Leigh, United Kingdom Greater Manchester Mental Health NHS Foundation Trust Full time

    An exciting opportunity has arisen within the Wigan Urgent Care and Inpatient Team for an Administration Assistant. The post holder will provide an efficient and effective clerical service to the multi-disciplinary team. The post holder will demonstrate an attitude which respects and values service users’ and their carers. The post holder will embrace...

  • Administrative Assistant

    5 days ago

    Leigh, Wigan, United Kingdom Austin Fraser Full time

    Job Description:We are seeking a highly organized and skilled Administrative Assistant to manage our company's sales and purchase ledger on Xero accounts. The ideal candidate will have experience working in a fast-paced environment and be conversant in all aspects of sales and purchase ledger.Key Responsibilities:Maintain accurate records of sales and...

  • Clinical Office Coordinator

    2 days ago

    Leigh, Wigan, United Kingdom NHS Full time

    Are you a highly skilled and organized administrative professional looking for a new challenge? Do you have experience in patient administration and knowledge of the Paris system? We are seeking a Medical Secretary Team Assistant to join our team in Wigan Inpatients, providing comprehensive administrative support to the medical teams. Your responsibilities...

  • Private Client Administration Assistant

    4 hours ago

    Leigh, Wigan, United Kingdom BTMK Solicitors Limited Full time

    BTMK Solicitors Limited is an established and progressive Essex law firm, listed in the prestigious Legal 500 Guide to the UK's top legal practices. We are seeking an experienced Private Client Administration Assistant to join our Private Client team in Leigh-on-Sea or Rayleigh.The successful candidate will have a strong background in administration,...

  • Administrative Law Clerk Assistant

    4 weeks ago

    Leigh, Wigan, United Kingdom Elite Touch Group Full time

    Key Tasks: In this dynamic role, you will be responsible for delivering high-quality administrative support, ensuring that all tasks are completed efficiently and effectively. Key responsibilities include:Providing exceptional customer service to clients via various communication channels.Drafting and preparing documents, including reports and...