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Clerical/Admin Officer Network Rail

2 months ago

East Riding of Yorkshire, United Kingdom Brook Street Full time

The Temporary Worker will provide administrative support. They will follow set procedures and will exercise some independent judgment in carrying out instructions, under general supervision. Examples of work performed will include but not be restricted to:

- Collating and analysing fairly complex information or data, submitting results in a written report

- Overseeing administrative procedures and processes

- Assisting with budget preparation and control, if required

- Acting as a administrative liaison with internal and / or external sources

- Preparing routine correspondence

Typical qualifications and experience:

- Five GCSEs at Grade C or above or equivalent (including English Language or equivalent)

- NVQ Business Administration Level 2 (or suitable clerical experience)

- Administrative experience with a good knowledge of and experience in using Microsoft Office

- Good communication skills, both oral and written

Key Accountabilities

1. Monitor the movement of records and electronic data from and to the Record Centre. Provide reports regarding the status of records and data. Input to and maintain data in electronic records management systems.

2. Investigate the circumstances of requests of record and data already booked-out or unobtainable and report on the position.

3. Supply information only prints, source records, Computer Aided Design (CAD) files and data when required.

4. Maintain reference library for records as required.

5. Undertake general office duties as directed.

6. Assist with the provision of records configuration details, including drawing numbers, version control and records format

7. Provide basic advice in relation to Record Centre processes, configuration issues, and compliance to group and company standards.

8. Identify areas for improvement in the Records Centre processes.

Job Skills, Experience and Qualifications

Essential

· Team player

· Good written and verbal communication skills

· Attention to detail

· Ability to work to agreed deadlines and SLAs

Desirable

· Educated to "A" Levels or relevant experience

· Basic understanding of engineering technology

· Experience of using electronic document management systems

· CAD experience

· Records management experience