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Office Administrator

3 months ago

Winchester, United Kingdom Workshop Recruitment Full time

Our client seeks an Office Administrator to join their administration team in support of a large design team, focusing on providing administrative assistance to the whole office as required.

This position reports to the Information Manager and is suited to a reliable, diligent individual, with the aim of providing office administration and occasional front of house support to a growing practice of  over 150 staff. The role requires the individual to deal with clients, visitors, and staff at all levels across the practice. This is an on-site role, during business operational hours and not appropriate for agile working arrangements.

Main Duties

Project printing/copying/binding/scanning.
Photocopying, including large format documents.
Scanning, including large format documents.
Printing and binding e.g. drawings usually A0, A1, A2.
Stock ordering for paper, print cartridges, acetates, tracing paper and bindings.
Purchasing ad hoc supplies for the office.
Assisting the Information Manager with archiving.
Filing documents and drawings as directed.
General assistance to admin and drawing office staff as required.
Assisting the Practice Manager in some general maintenance tasks.
Assisting with the preparation and set up of in-house events.
Inputting & updating information on internal contacts databases.
Reception cover as required, especially during periods of leave.
Acting as first point of contact for all visitors.
Answering incoming calls and dealing with general enquiries.
Managing meeting room bookings and arranging refreshments/lunches.
Keeping front of house office areas tidy during the working day.
Opening and closing procedures for Reception.
Organising couriers and assisting with outgoing post.
Running general reports from time management system

Skills and Knowledge

Excellent organisational skills with a flexible approach to duties and ability to prioritise.
Good time management skills; proficient at working on a variety of tasks and meeting all deadlines.
Methodical with high attention to detail.
Personable and professional attitude to work.
Good communication skills, both verbal and written.
Able to use initiative and work unsupervised on occasions.
Proficient in MS Office in particular Word, Excel, and Outlook.
Willingness to learn and adopt new skills, sharing in general office duties and administration.
Qualified to GCSE standard (or equivalent) with passes in Maths and English.

Salary and Benefits

£26-28K
21 days holiday (closed over Christmas and usually add discretionary holiday)
Pension
Employee Assistance Programme
Private Medical
Life Assurance
Annual bonus (discretionary)
Free (or paid for) parking