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Part-Time PA to CEO/Administrator

3 months ago

West Malling Kent, United Kingdom Workingmums Full time

PA to CEO/Administrator (Part Time)
Interpersonnel are partnered with a long-established organisation to seek a PA to CEO/Administrator on a part time basis.
Normal working hours will be Monday to Friday 0900 to 1530 with 30 minutes unpaid lunch break. (To deal with all incoming communications to the head office via post, email or phone.
# To manage and arrange meetings with Trust staff, Trustees and a wide variety of external contacts and organise receptions and other events from time to time.
# To attend and minute management/board meetings and distribute these appropriately.
# To ensure all relevant licences such as the local authority Premises Licence, EA Abstraction Licence etc. Collate and input water usage records to the EA yearly.
# To organise the offices and maintain office supplies as well as maintaining a suitable filing system.
# To maintain the websites, email and associated domain names.
# Line management of the two Receptionists and overseeing the reception function at the main site, dealing with issues and suggesting improvements.
# To ensure that Reception is fully staffed, and cover Reception shifts where required, due to staff sickness etc.
# Liaise with HR contractors over advertising etc. Good meeting management skills including diary management and minute taking/producing.
# Strong IT skills particularly Office 365 suite (Word, Excel, Sharepoint, Teams etc).
# Line management skills.
# Experience of event planning and administration.

GCSE English and Maths (or equivalent).
# NVQ Level 2 and/or 3 in Business and Administration.
Have the ability to be flexible in duties and occasionally be able to work extra hours.
#