Executive Assistant to the Chief Executive Officer

2 weeks ago

Bristol, United Kingdom NHS Blood and Transplant Full time
Executive Assistant to the Chief Executive Officer

This role will provide you with an opportunity to work in a pivotal role within a busy, high-profile NHS Chief Executive office. You will be working closely with the CEO and Chief of Staff to ensure the smooth running of the CEO Office.

You will be given opportunities to grow and develop your skills and gain new experiences within the role. You will also be helping to ensure that NHS Blood and Transplant can save as many lives as possible through the gift of blood, plasma, organ, and tissue donation.

The successful candidate will be working as part of a small team and will have highly developed organisation skills and excel working in a fast-paced environment with shifting priorities. They will have experience in working in a politically sensitive area, using their tact and discretion in managing meeting requests, emails and correspondence.

Main duties of the job

In this role you will play a pivotal role in supporting NHS Blood and Transplants Chief Executive Officer, providing Executive Assistant support. Your responsibilities will include:

  • Forging and maintaining strong links with NHSBT Communications and correspondence teams, to identify opportunities to support the work of the CEO and wider NHSBT objectives.
  • Working closely with the Chief of Staff to ensure that CEO has the necessary briefing, seeking contributions from stakeholders and Subject Matter Experts as appropriate.
  • Managing a complex and very busy diary for the CEO, including arranging meetings, travel and venue booking.
  • Managing the CEO in-box, using tact, discretion, and diplomacy to ensure that correspondence is handled appropriately.
  • Ensuring that crucial stakeholders are kept appraised of latest developments, to support decision making and planning.
  • Collating and distributing complex information/statistics, using sound judgement and good drafting skills.
  • Support the CEO in their attendance of national and international events including planning meetings.
  • Providing an extensive Executive Assistant Service to the CEO/Chair of NHS Blood and Transplant.
  • Collaborating with a range of internal and external stakeholders to organise meetings.
  • Supporting with marketing materials such as articles for media engagement.
  • Supporting the work of the CEO Office in HR and budget management.
About us

At NHS Blood and Transplant, were incredibly proud of the many talented people who come together every day to make our organisation the very best it can be. We have clearly defined values that are centred around offering exceptional care to our donors and their families. We take care of each other too and we focus on building our expertise so we can change lives, provide quality support and offer fulfilling careers.Its an opportunity to contribute to a unique team as part of a service that saves lives 365 days a year. We offer brilliant benefits including 27 days of holiday (plus bank holidays), a comprehensive induction and training programme, and competitive pension scheme.

We are passionate about creating an inclusive workplace and aim to reflect the diverse communities we work with and positively encourage applications from all sectors of the community.Three small words, one big difference - Caring, Expert and Quality.Together we'll save and improve more lives than ever

Job responsibilities

Please view the attached recruitment profile which is a summary of the detailed Job Description and Person Specification for the full personal attributes we require for the role. You will need to demonstrate these throughout the recruitment process.

This vacancy will close at 23:59 on Sunday 21st April 2024.

Interviews are anticipated to be held on or around 10th May subject to confirmation.

For informal enquiries please contact Claire Williment, Chief of Staff at claire.williment@nhsbt.nhs.uk.

Person Specification Qualifications
  • Degree or relevant experience in Science, Business or similar subject.
  • Relevant NVQ Level 4 and/or significant experience in a similar role.
  • Demonstrates commitment to own continued professional development (CPD).
Experience
  • In-depth knowledge of domestic and international blood communities.
  • In-depth knowledge of equipment and consumables used in processing or testing of blood/blood products/tissues/samples.
  • Experience of providing project management support.
  • Relevant practical business experience working with and for senior management.
  • Experience of warehousing and/or stock management, including stocktaking, reconciliation, and documentation for the shipment of goods overseas.
  • Experience of working within the NHS.
  • Experience of working with information technology such as, Microsoft Office packages and using standard PA software for travel bookings, etc.
Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

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