Finance Co-ordinator and PA to Director of International Partnerships

3 weeks ago

London, United Kingdom Nationalmuseums Full time
Finance Co-ordinator and PA to Director of International Partnerships

About your team
The International Partnerships (IP) division conceives, develops and curates exhibitions for and with museums, galleries and visual arts organisations globally, to build networks and share programmes and expertise. This is done through a variety of programmes, including international consultancy and training programmes. Parallel to the programme of loan exhibitions from all four Tate galleries, a dedicated strand of international touring programme has been established to enable Tate to work with a wide range of art institutions and share the collection with audiences in many parts of the world, and generate income to support Tate’s wider activity.

What you will do (Main Duties and Responsibilities)
• To provide effective and efficient personal assistance to the Director, International Partnerships
• Managing the Director’s diary on Outlook, and ensuring the Director is informed and prepared for all events. Maintaining an open channel of communication with the Director to coordinate and streamline diary management.
• Diary management – arrange all regular and ad hoc meetings, accept and decline invitations, handle telephone and email meeting requests, research biographies, etc.
• Meetings management - prepare and arrange both internal and external meetings on behalf of the Director, organising venues and catering; ensuring agendas and papers are collated in advance and taking minutes of meetings as required. This can include hosting external colleagues, international partners or delegations and can include entertainment booking, preparing hospitality, meeting and greeting, etc.
• Maintain the Director’s Outlook address book and key contacts list.
• Manage correspondence, monitoring and distributing as required and ensuring that appropriate follow up is undertaken, including drafting replies as required. Ensure the Director’s correspondence with partners is routinely and accurately collected and recorded, for assessment, as well as for the purpose of entering in the contact database.
• Organise travel undertaken by the Director, International Partnerships including transport and accommodation, arranging visas, itinerary production, and collating full briefing papers.
• Assist the Director, International Partnerships in managing their workload and helping to meet deadlines.
• Producing documents, presentations, papers and agendas alongside the Director for both internal and external stakeholders. Creating summarised documentation of the team’s ongoing activity, financial reports and future programming.
• Working closely across the International Partnerships team and maintaining an overview and understanding of all ongoing projects, as a key part of this team.
• Creating presentations for the Director and where appropriate, other International Partnership team members, prepare Board papers and activity reports, as required.
• Managing all deadlines for the financial year in conjunction with the Finance department, including annual schedule creation and quarterly reporting for the team.
• Maintain an overview of all departmental budgets and co-ordinate input to annual budget planning process.
· Process invoices, maintain expenditure logs and effective financial management systems and have an overview of the monthly financial reports. Overview and management of the team-wide income and invoicing summary system.
· Management of the debtors report and any required follow-up actions.
· Process the Director’ expenses and liaise with the Director and colleagues to approve invoices and expenses.
· Coordinating with and maintaining a close relationship with Tate’s Finance team and being the point of contact between the International Partnerships team and accounting.
· Support all HR activity, including maintaining an overview of team annual leave plans and liaise with the Director to approve requests and coordinate recruitment of staff.
· Management of the Ethics and Due diligence documentation for the International Partnerships team, in coordination with internal stakeholders and the team.
· Other administrative tasks, as required.

What you will bring to the team

Essential:
· Excellent administrative and organisational skills – the ability to manage information including electronic files, filter and provide information for the Director, organise meetings and manage their diary.
· Ability to prioritise a varied workload, work confidentially and accurately under pressure to meet deadlines and work within a fast-paced environment.
· Experience of handling confidential and sensitive information. Effective written communication skills – the ability to draft letters and minutes.
· Ability to manage and monitor budgets and track expenditure.
· Experience working with Microsoft Excel and knowledge of formulas, shortcuts and intermediate levels of data processing.
· Knowledge of contracts and legal processes would be beneficial but is not essential to this role.
· Effective interpersonal skills – the ability to communicate effectively with a wide range of people including senior staff and important visitors.
· A flexible approach to working and good team-working skills – the ability to establish effective and mutually supporting working relationships with colleagues within these departments, across Tate and with external colleagues.
· A proactive approach to the principles of equality and diversity.
· An interest in and commitment to the work of Tate.

The requirements listed here are guidelines, not hard and fast rules. You don’t have to satisfy every requirement and we welcome candidates who bring transferable skills. Applying gives you the opportunity to be considered.

National Museum Directors' Council, Tate Britain, Millbank, London SW1P 4RG.

#J-18808-Ljbffr

  • Pa/co-ordinator to Directors

    4 days ago

    London, United Kingdom Tate Full time

    Finance Co-ordinator and PA to Director of International Partnerships About your team The International Partnerships (IP) division conceives, develops and curates exhibitions for and with museums, galleries and visual arts organisations globally, to build networks and share programmes and expertise. This is done through a variety of programmes, including...

  • Finance Co-Ordinator

    1 week ago

    London, United Kingdom Pertemps Harrow Full time

    Job Title: Transport Services Finance Co-ordinator Location: Forward Drive, Harrow, HA3 8NT Employer: Pertemps Recruitment Partnership for Harrow Council Contract Type: Temporary Ongoing Hours of Work: Full-time, 35 hours Rate: £ 18.21 Overview of Transport Services Finance Co-ordinator Pertemps has an exciting opportunity within Harrow Council for a...

  • Finance Co-ordinator

    2 weeks ago

    Marlborough, Greater London, United Kingdom Pertemps Harrow Full time

    Job Title: Transport Services Finance Co-ordinatorLocation: Forward Drive, Harrow, HA3 8NTEmployer: Pertemps Recruitment Partnership for Harrow CouncilContract Type: Temporary OngoingHours of Work: Full-time, 35 hoursRate: £ 18.21Overview of Transport Services Finance Co-ordinatorPertemps has an exciting opportunity within Harrow Council for a self-driven...

  • Pas and Team Administrators

    4 weeks ago

    London, United Kingdom Bank of England Full time

    **PAs and Team Administrators** **-** **(** **010234** **)** **Primary Location** UK-ENG-London **Job** Human Resources **Organisation** 124000 - TALENT ACQUISITION & DEVELOPMENT **Job Posting** 25-Jan-2024, 7:32:35 AM We are the UK's central bank - and we are a bank like no other; known by our peers for our world-leading thinking on policy and...

  • Pa to Director of Finance

    4 weeks ago

    London, United Kingdom Page Personnel HR Full time

    **Client Details** A top University based in London with excellent transport links and offering flexible hybrid working. **Description** The key responsibilities include: - Manage the Director of Finance's calender. - Manage the booking and agendas for all Finance team meetings. - Keep well organised records of meeting agendas, minutes and...

  • Co-Ordinator/ Manager

    4 weeks ago

    London, United Kingdom JPMorgan Chase & Co. Full time

    JPMorgan Chase & Co. (NYSE: JPM) is a leading global financial services firm with assets of $3.4 trillion and operations worldwide. The firm is a leader in investment banking, financial services for consumers and small business, commercial banking, financial transaction processing, and asset management. Information about JPMorgan Chase & Co. is available at ...

  • Pa to Sales Directors to £46,000

    5 days ago

    London, United Kingdom Love Success Recruitment Full time

    **13-month Contract starting ASAP** Based: Holborn Do you have endless **energy, superb organisation** skills and experience as **PA**with some **events** co-ordination thrown in for good measure? Are you available **immediately?** If so our client, an employer of choice, offers a creative collaborative and dynamic environment working within a truly...

  • Legal Pa

    5 days ago

    City of London, United Kingdom S&G Recruitment Full time

    We have an exciting role for an experienced Legal **PA** to join an **international law firm** with offices across the United States, United Kingdom, Europe, Asia, and the Caribbean. You would be joining their fantastic London Office, based close to City Thameslink, St. Pauls and Blackfriars. Do you enjoy a fastpaced environment? Are you a good communicator...

  • Team Co-ordinator

    4 weeks ago

    London, United Kingdom The Ardonagh Group Full time

    **Job Purpose** To provide an efficient and professional administration support service to all members within International and the ProEx Team, additional support across Bishopsgate teams. **Main Responsibilities**: - Booking divisional overseas and UK travel including flights, accommodation, transport in accordance with Company Travel & Entertainment...

  • Procurement Co-ordinator

    7 days ago

    London, United Kingdom City, University of London Full time

    SCHOOL / SERVICE **Professional Services** - DEPARTMENT **Finance** - LOCATION **Gloucester Building** - CONTRACT TYPE **Permanent** - JOB CATEGORY **SALC / Clerical / Technical / Support** - HOURS **Full-time** - SALARY MIN **£40,745** - SALARY MAX **£47,047** - PUBLICATION DATE **09-Jun-2023** - CLOSING DATE **25-Jun-2023** Founded in 1894,...

  • Procurement Co-ordinator

    4 weeks ago

    London, United Kingdom CMC Markets Full time

    We are hiring a Procurement Co-ordinator to join our team on a Fixed Term basis to cover Maternity Leave. The Procurement Co-Ordinator position is an integral role that is seen as a key point of contact for IT Procurement, providing support on administrative activities to ensure the smooth operation of procurement across the Global IT Production Department....

  • Pa to Director

    7 days ago

    London, United Kingdom Fame Recruitment Consultants Ltd Full time

    PA to Director - Property Investment NW3 £35,000 - £40,000 Our client is a Property Investment Group with its success built upon a strong partnership with its clientele and a clear focus on high performance. An opportunity has arisen for an experienced PA to support their Director of Investments and small team. Thisposition would suit an experienced PA who...

  • Front of House with Pa Duties ~ Education

    7 days ago

    London, United Kingdom Office Angels Full time

    One of the largest privately-owned school groups are looking to recruit an enthusiastic and self-motivated Receptionist/PA to Directors based at Head Office. This is a key role which requires highly effective organisational and planning ability along withexcellent IT and communication skills. The ability to multi-task and prioritise work under pressure is...

  • Fundraising Co-ordinator

    3 weeks ago

    London, United Kingdom The HR Dept Full time

    **Fundraising Co-ordinator** **Salary**:£34,649 pa, pro rata & DOE - 2-year FTC **Hours**: 22.5hrs per week - 3 days **Office Location**:Tower Hamlets, London with expectation to travel in Bedfordshire, Luton, Newham, and Hackney regularly. **Holiday**:27 Days + BH (pro rata) **Benefits**:5% pension contribution by employer, Travel Season Train Ticket...

  • HR Officer and Pa

    7 days ago

    London, United Kingdom Chrysalis Care Full time

    **JOB DESCRIPTION**: **HR OFFICER, PANEL ADMINISTRATOR AND PA TO THE DIRECTORS** **Accountable to** The Directors **Job Purpose**: To undertake Agency HR activities and provide PA duties to Senior Management and head all Panel Meeting Administration. **Specific HR Tasks**: Arrange the inductions for new staff, ensuring that all paperwork, including...

  • HR Officer and Pa

    4 weeks ago

    London, United Kingdom Chrysalis Care Full time

    **JOB DESCRIPTION**: **HR OFFICER, PANEL ADMINISTRATOR AND PA TO THE DIRECTORS** **Accountable to** The Directors **Job Purpose**: To undertake Agency HR activities and provide PA duties to Senior Management and head all Panel Meeting Administration. **Specific HR Tasks**: Arrange the inductions for new staff, ensuring that all paperwork, including...

  • Associate Director, Regional Partnerships

    4 weeks ago

    London, United Kingdom International Rescue Committee Full time

    **Requisition ID**: req44747 **Job Title**: Associate Director, Regional Partnerships **Sector**: Fundraising **Employment Category**: Regular **Employment Type**: Full-Time **Compensation**: GBP 60,660.00 - 70,770.00 Annually **Location**: Nairobi, IHUB, Kenya **Work Arrangement**: In-person **Background**: The International Rescue Committee (IRC)...

  • Finance Director

    4 weeks ago

    London, United Kingdom Reed Finance Full time

    A fantastic opportunity to join a growing architecture design firm based in London. Reed Finance are delighted to be partnering with this organisation to find them their next Finance Director to assist with the growth of their business. This role will be managing a team of 5-6 staff and will be responsible for the finance function of the organisation...

  • Merchandising Intern

    5 days ago

    London, United Kingdom Tiffany & Co Full time

    **Position**: Tiffany & Cothe name instills images of Beauty, Romance and the iconic Blue Box. It is a Symbol of Excellence. For over 185 years, Tiffany has created a legacy of exquisite designs and romantic ideals. Tiffany & Co.’s rich heritage of celebrated artists, historic milestones and magnificent jewelry creates the foundation from which our...

  • Merchandising Intern

    5 days ago

    London, United Kingdom Tiffany & Co. Full time

    Tiffany & Cothe name instills images of Beauty, Romance and the iconic Blue Box. It is a Symbol of Excellence. For over 185 years, Tiffany has created a legacy of exquisite designs and romantic ideals. Tiffany & Co.’s rich heritage of celebrated artists, historic milestones and magnificent jewelry creates the foundation from which our employees build upon...