Operations Co-ordinator

4 weeks ago


Aberdeen, United Kingdom Atlas Professionals Full time

Atlas Professionals are recruiting for an Operations Co-ordinator for one of their Oil & Gas clients based in Dyce, Aberdeen. This will be a full time role, 37.5 hours per week, Monday to Friday.
Administration
• Complete checks on all timesheets submitted by relevant offshore operations staff, ensuring the information logged is accurate before submitting to Account Managers and Finance.
• Prepare invoice backup information and input data into invoicing software.
• Ensure all relevant control is exercised over various aspects of operations including efficient preparation of monthly pre-billing sheets.
• Provide information to Finance to enable accurate and timely reconciliation of the monthly Travel Credit Card statement.
• Assist in monitoring the Company’s operational performance and liaise with the Operations Manager to initiate appropriate action where necessary.
• Ensure good operating practices are followed by all employees through effective communication, ensuring compliance with written procedures.
• Monthly man hour capture and reporting.
• Offshore 3rd Party Contractor Services
• Assist Account Managers with raising purchase orders and goods receipting 3rd party rental equipment.
• Support and assist the Regional Logistics Supervisor with the movements of operations personnel, ensuring that all offshore and onshore installations are staffed according to current and future workload.
• Support and assist the Regional Logistics Supervisor to ensure that offshore personnel have the required PPE, documentation, vaccinations, and visas to travel to international and offshore locations, in liaison with HR and Training & Competency Team.
• Support and assist the Regional Logistics Supervisor to ensure an efficient level of service is maintained throughout the Company’s international and offshore operations.
• Support and assist the Regional Logistics Supervisor in coordinating and implementing all necessary travel arrangements for regional operations personnel to and from offshore, onshore, and international locations.
• Support and assist the Regional Logistics Supervisor to liaise with staff to ensure that they are all fully informed of all information relating to their travel or accommodation request and receive relevant documentation prior to the booking taking place.
• Be aware of travel warnings and developments to advise all travellers that will be affected.
• Ensure that all travel and accommodation requests have full details and correct authorisation before proceeding.
• Liaise with Travel Agent to obtain competitive prices to allow production of costings and analysis of travel bookings for inclusion in monthly management reports.
• Liaise with Travel Agent and staff on all out of hours travel and accommodation issues.
• Participate in out of hours or on-call Rota with Regional Logistics Supervisor, recording all requirements on the tracker.
• Visas and Passports
• Co-ordinate applications for visas and passports as required.
• Arrange couriers/special deliveries for documents and passports to consular services and assume responsibility until the package has successfully arrived at its destination.

If you have relevant experience and may be interested, please apply and your CV will be reviewed.



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