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Planning Administration Assistant

4 months ago

Filton Gloucestershire, United Kingdom Lorien Full time

Admin Assistant - Health and Safety Experience

Contract Length: 06/05/2025

The ideal candidate will be a diligent and detail-oriented Health and Safety Administrator, and will be responsible for ensuring compliance with health and safety regulations and protocols within the operational laboratories and test facilities, supporting a large and growing team of engineers and technicians.

Develop and Implement Safety Policies: Create and implement comprehensive health and safety policies and procedures tailored to the specific needs of the clients Test Centre and Laboratories.

Training and Education: Conduct regular awareness sessions to educate staff on safety protocols, procedures, and best practices to mitigate risks; Risk Assessment: Conduct regular risk assessments to identify potential hazards in the workplace, including equipment, chemicals, and processes involved in structural materials testing.

Perform routine workplace inspections of the facility to ensure compliance with safety regulations and identify any areas for improvement, supporting the efficient and safe operation of a large and growing team.

help with identifying root causes and implementing corrective actions to prevent future occurrences, ensuring the well-being of all team members.

Safety Compliance: Stay up-to-date with relevant health and safety legislation and ensure that Test Centre and Laboratories remain compliant with all regulatory requirements.

Safety Communication: Act as the team's primary point of contact for all health and safety inquiries, providing guidance and support to staff members as needed, fostering a culture of safety and accountability within the team.

Relevant Qualification in Occupational Health and Safety, Environmental Science, or a related field (e.g. NEBOSH or higher)

- Proven experience in health and safety administration, preferably within a laboratory or testing environment.

- Strong knowledge of health and safety regulations and standards.

- Collaborative working will be a strength - liaising other departments and health and safety focal points daily.

- Attention to detail and analytical skills, with the ability to conduct thorough risk assessments and investigations to ensure the safety of all team members.

- Certification in First Aid/CPR and experience with emergency response planning is desirable.

Develop digital solutions that connect the various H&S processes in order to achieve administration efficiency and consistent application, recording and follow-up for end users.

- COSHH - Audit, Quarantine of items, Ensure all paperwork is in place and data sheets are up to date. Lifting Equipment - monitor performance of 3rd party auditor and perform independent checks.

- Risk Assessments - Manage the RA register for the Test Centre and Laboratories, review existing RA’s, Archive out of date/not needed RA’s, launch periodic updates. Conformity of New Work Equipment - Keep a database and support new assessments within the team, including PUWER assessments.

- Workplace Inspections - Organise, run and follow up on all workplace zone inspections with the Zone Owners in the facility. Training Records - Support the deputy head of test and building H&S champion with maintaining the training records for the department & identifying / following up and gaps with individuals.

- Support enforcement of Personal Protective Equipment and Workwear policy within the facility.