Administrative Support Specialist

3 weeks ago


Filton, South Gloucestershire, United Kingdom BAE Systems Full time

Position: Business Support Administration Assistant

Location: Flexible working arrangements available

Salary: £31,560 – £36,820 (Dependent on skills and experience)

Key Responsibilities:

  • Manage procurement of office supplies, IT equipment, and personal protective equipment, while coordinating site visits and conference room reservations as needed.
  • Process expense claims accurately using designated systems and assist colleagues in submitting their claims.
  • Coordinate travel logistics with internal travel offices, including itinerary planning, currency exchange, and visa arrangements.
  • Utilize relevant software to generate reports and transfer data into various formats as required, while aiding in the preparation of presentation materials.
  • Stay informed about Safety, Health, and Environment (SHE) obligations, ensuring compliance and supporting the implementation of SHE practices within the office.

Required Skills and Experience:

  • Proven experience in an administrative role within the defence sector.
  • Understanding of SHE responsibilities and their implications in the workplace.
  • Adaptability to varying work environments and schedules.
  • Strong interpersonal skills with the ability to engage senior stakeholders effectively.
  • Proficient in Microsoft Office Suite.

Benefits:

We offer a competitive pension scheme, enhanced annual leave, and a company-contributed share incentive plan. Additional benefits include flexible working options, an employee assistance program, cycle-to-work schemes, and employee discounts.

About the Business Support Engineering Team:

This role provides exposure to a variety of projects and teams within BAE Systems, enhancing your understanding of business operations across different sectors, including project management, commercial finance, and procurement.

Why Choose BAE Systems?

At BAE Systems, you will have the opportunity to make a significant impact in an inclusive environment that values diversity and integrity. We are committed to creating a workplace that reflects the communities we serve and welcome candidates from all backgrounds.



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