Administrative Support Specialist

3 weeks ago

Filton, United Kingdom BAE Systems Full time

Job Title: Administrative Support Specialist

Location: Flexible working arrangements available

Salary: £31,560 – £36,820 (Dependent on skills and experience)

Key Responsibilities:

  • Manage procurement of office supplies, IT equipment, and personal protective equipment, while coordinating site visits and conference room reservations as needed. Process expense claims accurately using designated systems and assist colleagues in their claim submissions.
  • Coordinate travel logistics in collaboration with the travel office, including itinerary planning, currency exchange, and visa arrangements when necessary.
  • Utilize relevant systems to generate reports and convert data into various formats as required, while assisting in the preparation of presentation materials.
  • Familiarize yourself with current Safety, Health, and Environment (SHE) guidelines to support the team in maintaining compliance and promoting a safe working environment.

Required Skills and Experience:

Essential:

  • Proven experience in an administrative role within the Defence sector.
  • Understanding of SHE obligations and their implications for the workplace.
  • Adaptable and flexible work approach, with the ability to work across different locations and hours as needed.
  • Quick to adjust to changes in work environments, personnel, and business demands.
  • Strong interpersonal skills, capable of engaging senior stakeholders with tact and diplomacy.
  • Proficient in Microsoft Office Suite.

Benefits:

Enjoy a competitive pension scheme, enhanced annual leave, and participation in a Company-contributed Share Incentive Plan. Additional benefits include flexible working options, an employee assistance program, Cycle2work, and employee discounts.

About the Business Support Engineering Team:

The Business Support Engineering team provides exceptional access to a variety of projects and teams within the BAE Systems portfolio. Gain valuable insights into Business Operations, enhancing your understanding of sectors such as PM Commercial Finance and Procurement while serving the Engineering team.

Why Choose BAE Systems?

At BAE Systems, you will have the opportunity to make a meaningful impact in an inclusive culture that values diversity and integrity. We encourage applications from individuals of all backgrounds, particularly those currently underrepresented in our industry.

We strive to ensure our recruitment processes are inclusive. If you have a disability or health condition that may affect your performance during assessments, please discuss potential reasonable adjustments with your recruiter.

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