Program Management Office Coordinator

4 weeks ago

Elgin, United Kingdom eTeam Full time

Duration: 12 Months


Duties Include:


• Project Governance:

o Support the implementation of Programme/Project Governance.

o Develop tiered reporting structure and ensure good communication, information flow and escalation routes.

o Compile reports and presentations which follow the tiered governance structure i.e. A3’s and SteerCo decks.

o Manage Teams and IA SharePoint folder file structure and access.

o Document Control in line with client standards and audit compliance.

o Develop workstream structure and tracking.


• Project Controls:

• Point of contact and work alongside external Project Controls consultant.


o Schedule

 Assist in the development of project plans, timelines, and milestones.

 Flag programme risks which are raised through the tiered governance structure.


o Risk

 Assist in identifying project risks and issues which are raised in tiered governance structure.

 Track the resolution of issues and updating risk registers.


o Cost

 Support Programme Manager and Project Managers on cost reporting and management.

 Ensure information flow between suppliers, consultants and project team.


o Change Management

 Develop scope change register for each project.

 Work with package leads and stakeholders to identify scope changes early.

 Document scope changes and outcome.


• General:

o Facilitate communication between project teams and stakeholders.

o First point of escalation for project team.

o Develop Programme/Project calendar to ensure correct representation

o Coordinate project meetings, workshops, and presentations.

o Track resource allocation, availability and annual leave to optimise project efficiency.

o Schedule meetings and Zoom calls on behalf of project team

o Attend project meetings and recording minutes / update action trackers

o Compile data and generate regular reports for project stakeholders.

o Develop audit schedules, track and communicate learnings/findings.

o Work with Programme/Project manager to record progress – images and video


• Commercial Admin:

o Implement Purchase Order system for Programme/Project Managers can review and approve prior to Coupa approval.

o Process requests to; create, amend and maintain Purchase Orders on COUPA for projects.

o Issue resolution for any PO issues.

o Run detailed monthly SAP reports in agreed reporting format.

o Lead Asset Under Construction process at the close-out stage of projects

• Travel to site in line with duties as and when required


You will be successful in this role if you;

• Have the ability to work well within a team as well as the ability to make effective decisions and thrive in situations where they can solve problems.

• Work alongside both internal and external partners to achieve individual and shared outcomes.

• Have a Desire to be proactive and create a positive experience for others.


Skills:

• Have validated IT skills as you are going to be responsible for management reporting systems

• Ability to collaborate and coordinate with cross-functional teams.

• Excellent verbal and written communication skills for effective interaction with project teams and stakeholders.

• Strong organisational skills to manage multiple tasks and projects simultaneously.

• Meticulous approach to project documentation and data management.

• Experience of utilising a range of computer packages including Microsoft Office and SAP as well as open to learning new packages

• Ability to use initiative when required.

• A flexible approach to work and an ability to work under pressure.

• Self-confident and self-motivated.

  • Program Management Office Coordinator

    3 weeks ago

    Elgin, United Kingdom eTeam Full time

    Duration: 12 MonthsDuties Include:• Project Governance:o Support the implementation of Programme/Project Governance.o Develop tiered reporting structure and ensure good communication, information flow and escalation routes.o Compile reports and presentations which follow the tiered governance structure i.e. A3’s and SteerCo decks.o Manage Teams and IA...

  • Program Management Office Coordinator

    3 weeks ago

    Elgin, United Kingdom eTeam Full time

    Duration: 12 MonthsDuties Include:• Project Governance:o Support the implementation of Programme/Project Governance.o Develop tiered reporting structure and ensure good communication, information flow and escalation routes.o Compile reports and presentations which follow the tiered governance structure i.e. A3’s and SteerCo decks.o Manage Teams and IA...

  • Program Management Office Coordinator

    3 weeks ago

    Elgin, United Kingdom eTeam Full time

    Duration: 12 MonthsDuties Include:• Project Governance:o Support the implementation of Programme/Project Governance.o Develop tiered reporting structure and ensure good communication, information flow and escalation routes.o Compile reports and presentations which follow the tiered governance structure i.e. A3’s and SteerCo decks.o Manage Teams and IA...

  • Program Management Office Coordinator

    3 weeks ago

    Elgin, Moray, United Kingdom eTeam Full time

    Duration: 12 Months Duties Include: • Project Governance: o Support the implementation of Programme/Project Governance. o Develop tiered reporting structure and ensure good communication, information flow and escalation routes. o Compile reports and presentations which follow the tiered governance structure i.e. A3’s and SteerCo decks. o Manage...

  • Office Administration Coordinator

    4 weeks ago

    Elgin, Moray, United Kingdom Brightwork Ltd Full time

    Position OverviewBrightwork Ltd is excited to present a remarkable opportunity for a dedicated Office Administration Coordinator to excel in a vibrant and fast-evolving workplace.In this pivotal role, you will be instrumental in facilitating the smooth functioning of our ordering, production, and distribution operations. Your proficiency in Microsoft Word...

  • Office Administration Coordinator

    3 weeks ago

    Elgin, Moray, United Kingdom Brightwork Ltd Full time

    Join Our Team as an Office Administration CoordinatorBrightwork Ltd is excited to present a remarkable opportunity for a dedicated administrator to excel in a vibrant and fast-paced environment. In this role, you will be instrumental in facilitating the smooth functioning of our ordering, production, and distribution operations.Key Responsibilities:Utilize...

  • Office Coordination Officer

    4 weeks ago

    Elgin, Moray, United Kingdom Moray Council Full time

    Job OverviewThe role involves delivering comprehensive administrative and secretarial assistance to the Supported Accommodation Team.Key ResponsibilitiesOversee all clerical and administrative tasks within the team, ensuring precise and efficient support.Handle general administrative functions related to staffing and personnel matters.Assist management with...

  • Land Access Coordinator

    4 weeks ago

    Elgin, Moray, United Kingdom Balfour Beatty Full time

    Overview of the Position Balfour Beatty is excited to present an opportunity for a Land Access Coordinator to join our Power Transmission & Distribution division in the Northern region. This role involves managing third-party permissions and submitting formal requests in alignment with project timelines and team needs. Responsibilities may encompass...

  • Housing Service Coordinator

    4 days ago

    Elgin, Moray, United Kingdom Moray Council Full time

    Job SummaryThe Moray Council is seeking a skilled and dedicated professional to join our Housing Needs team as a Housing Service Coordinator. This role will play a crucial part in delivering a high-quality housing service to the community.Key ResponsibilitiesAssist the Senior Housing Needs Officer in managing the Allocations and Homeless service, ensuring...

  • Housing Service Coordinator

    4 days ago

    Elgin, Moray, United Kingdom Moray Council Full time

    Job SummaryThe Moray Council is seeking a skilled and dedicated professional to join our Housing Needs team as a Housing Service Coordinator. This role will play a crucial part in delivering a high-quality housing service to the community.Key ResponsibilitiesAssist the Senior Housing Needs Officer in managing the Allocations and Homeless service, ensuring...

  • Land Access Coordinator

    4 weeks ago

    Elgin, Moray, United Kingdom Balfour Beatty Full time

    Overview of the Position Balfour Beatty is excited to present an opportunity for a Land Access Coordinator to become a vital member of the Power Transmission & Distribution division, focused on facilitating third-party permissions and submitting formal requests in alignment with project timelines and team objectives. This role encompasses managing...

  • Inpatient Diabetes Care Coordinator

    5 days ago

    Elgin, Moray, United Kingdom NHS Grampian Full time

    **Job Summary**NHS Grampian is seeking a highly skilled and motivated Diabetes Specialist Nurse to join our team. As a key member of our clinical service provision, you will be responsible for providing high-quality evidence-based care for individuals living with diabetes, their families, carers, and healthcare professionals.**Key Responsibilities**Provide...

  • Inpatient Diabetes Care Coordinator

    7 days ago

    Elgin, Moray, United Kingdom NHS Grampian Full time

    **Job Summary**NHS Grampian is seeking a highly skilled and motivated Diabetes Specialist Nurse to join our team. As a key member of our clinical service provision, you will be responsible for providing high-quality evidence-based care for individuals living with diabetes, their families, carers, and healthcare professionals.**Key Responsibilities**Provide...

  • Financial Operations Coordinator

    6 days ago

    Elgin, Moray, United Kingdom Hays Specialist Recruitment Limited Full time

    Company OverviewHays Specialist Recruitment Limited is a leading provider of recruitment services, partnering with businesses to find the best talent for their needs.Job SummaryWe are seeking a highly organized and detail-oriented Financial Operations Coordinator to join our team on a temporary basis. As a Financial Operations Coordinator, you will play a...

  • Service Coordinator

    3 months ago

    Elgin, United Kingdom MCEdge Ltd Full time

    **About Us** MCEdge is a leading provider of commercial catering solutions dedicated to delivering exceptional service and quality to our clients. As we continue to grow we are seeking a dynamic and organised individual to join our team as a Service Coordinator. **Job Overview** As a Service Coordinator, you will play a crucial role in ensuring the smooth...

  • Office Administrator

    3 months ago

    Elgin, United Kingdom Belvoir Full time

    **What the job involves** **You will**: undertake a range of duties not limited to: - Managing day-to-day maintenance requests. - Delivering a high standard of customer service for all customers. Ensuring we are being pro-active when we manage incoming queries. - Understanding Landlord and Tenants responsibilities when managing the day-to-day requests so we...

  • Care Coordinator

    3 months ago

    Elgin, United Kingdom Cera Care Full time

    **Position**:Care Coordinator **Location**: Elgin Branch (IV30 1QL) **Contract type**:Perm contract, 37.5hrs per week **Salary**:£24,843 **Role** Allied Healthcare is one of the UK's leading domiciliary care providers. We pride ourselves on being The Choice of Care which gives people the freedom to stay in their own homes. The Care Coordinator is...

  • Care Coordinator

    3 months ago

    Elgin, United Kingdom Cera Care Full time

    **Position**:Care Coordinator **Location**:Elgin Branch (IV30 1QL) **Contract type**:Perm contract, **37.5hrs per week **Salary**:£24,843 Allied Healthcare is one of the UK's leading domiciliary care providers. We pride ourselves on being The Choice of Care which gives people the freedom to stay in their own homes. The Care Coordinator is responsible...

  • Care Coordinator

    3 months ago

    Elgin, United Kingdom Cera Care Full time

    **Position**:Care Coordinator** **Contract type**:Perm contract, 37.5hrs per week** Care Quality Services is one of the UK's leading domiciliary care providers. We pride ourselves on being The Choice of Care which gives people the freedom to stay in their own homes. The Care Coordinator is responsible for the effective management and supervision of Care...

  • Recruitment Coordinator

    4 days ago

    Elgin, Moray, United Kingdom Brightwork Ltd Full time

    Brightwork Ltd, a dynamic recruitment business, is seeking a skilled Recruitment Coordinator to support our team in Elgin. As a customer-centric individual, you will be responsible for delivering exceptional service to our clients.We are looking for a candidate with a background in customer service, strong administration skills, and the ability to resolve...