Office Coordination Officer
3 weeks ago
Job Overview
The role involves delivering comprehensive administrative and secretarial assistance to the Supported Accommodation Team.
Key Responsibilities
- Oversee all clerical and administrative tasks within the team, ensuring precise and efficient support.
- Handle general administrative functions related to staffing and personnel matters.
- Assist management with monitoring financial transactions, including rents and arrears, procurement of goods, and other fiscal responsibilities.
- Address inquiries concerning Temporary Accommodation and Sheltered Housing Services.
Candidate Profile
The ideal candidate will possess:
- Proven experience in a similar administrative role within a dynamic office setting.
- Strong proficiency in Microsoft Office applications, including Word, Excel, Outlook, and Microsoft Teams.
- Experience in tracking financial transactions and utilizing financial management systems.
- A relevant qualification in Business & Administration, with at least 4 SQA National 5 grades or equivalent at level 3 or above, including English and Mathematics.
- A high degree of accuracy and attention to detail in all tasks.
- The ability to take initiative and work independently.
- Strong teamwork capabilities.
- A commitment to delivering exceptional customer service.
- Excellent organizational and time management skills to handle competing priorities.
- Discretion in managing sensitive information and maintaining confidentiality.
- Experience in maintaining and updating records and databases to ensure data integrity.
- Familiarity with reviewing and enhancing administrative processes.
- Experience in taking minutes during meetings.
- Effective communication skills, both verbal and written, with the ability to engage with diverse individuals and situations using sensitivity and professionalism.
- Willingness to accept guidance and collaborate effectively.
- Flexibility to adapt to the needs of the service in a shared office environment.
Salary Information
The starting salary for this position is competitive, reflecting the responsibilities and experience required.
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