Document Controller

1 month ago


Aberdeen, United Kingdom MacLean International Group, a DNOW Company Full time

Document Controller • MacLean International Group Limited, Altens, Aberdeen


We are recruiting a Document Controller to join our projects team based in Aberdeen on a full-time, permanent basis. Reporting to the Document Control Manager, this role will be responsible for the workflow of document control deliverables to our clients for the UK group.


Key Responsibilities include:


  • Ensure the highest quality and compliance of all document deliverables to our clients.
  • Execute document control activities and submittals in line with internal procedures.
  • Ensure documents are processed in a timely manner for all UK branches of operation.
  • Manage workload received from each of the UK business units to ensure all documentation requirements are met, deadlines are adhered to & any issues that occur are flagged up.
  • Collaborate with vendors and personnel across all UK branches to ensure documentation requirements are being responded to in a timely manner and ensure everyone is aware of all documentation deadlines and requirements, reporting any potential delays.
  • Advise on documentation requirements potential and awarded - Liaise with relevant personnel at the tender/quote stage to advise & agree on bid document matrix requirements received from clients as and when required.
  • Assist in the initial discussion with clients to determine their precise document requirements and timetable for action/completion where necessary.
  • Attend Kick Off meetings where necessary.
  • Ensure the Document Control Department maintains critical departmental tools such as document control trackers and ensure all documents are correctly filed and recorded.
  • Maintain and develop working relationships with client & vendor document controllers.
  • Ensure documentation is complete to permit retention invoices to be submitted in a timely manner and documentation is closed out in accordance with company procedures.
  • Report to the Document Control Manager on the status of documentation, schedule of completion dates & anticipated issuance dates for retention invoices.
  • Ensure that all current and archived documents are accurately & confidentially maintained as per company procedures and client requirements.
  • Ensure that a modern professional image is portrayed in all communications generated.
  • Undertake other tasks as and when required.


Skills & Knowledge Required:


  • Excellent organisational skills and attention to detail.
  • Proficiency in MS Office Suite and Nuance, with an understanding of document control software.
  • Previous experience in a similar Document Control role is preferable.


About us


Maclean International Group, a DNOW company is a leading, specialist stocking distributor and project supplier of hazardous and industrial area electrical and cable products, lighting, PPE, safety, MRO, tooling and valves. We have an impressive history of supplying solutions throughout all sectors of the oil and gas industry – from upstream drilling and completion, exploration and production, and midstream infrastructure development to downstream petrochemical and petroleum refining – as well as renewable energy, chemical processing, mining, utilities and industrial operations.


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