PA to MD and Two Directors

2 months ago

Central London, United Kingdom Bain and Gray Full time

A unique opportunity for a PA to join a leading private firm with over $15 billion of assets under management, based in stunning offices in Marylebone. We are seeking a motivated and proactive individual who uses their initiative, has great judgement, and can prioritise well for an ambitious and dynamic Managing Director, two Directors and an Associate within a fast-paced Investment Team.

A strong emotional intelligence and collaborative work ethic is vital for their forward-thinking environment which benefits from a large and welcoming support team.

Outline of duties

  • Extensive and intricate diary management that moves at pace with last minute alterations
  • Arranging end-to-end travel - domestic and international
  • Supporting all administrative needs and correspondence
  • Relationship building with portfolio companies
  • Manage team expenses
  • Maintain contacts database
  • Preparing documents for board meetings, VC’s and calls
  • Participation in weekly team meetings
  • Some aspects of personal admin

Individual’s abilities

  • Work autonomously, managing ever changing, complex diaries, planning strategically and prioritising where necessary.
  • Natural gravitas and meticulous attention to detail, be able to work to tight deadlines - often under pressure.
  • Excellent communication skills and emotional intelligence, to work with the MD in particular as their right-hand person throughout the day
  • A real team player working closely with other Assistants
  • Excellent knowledge of MS office software
  • Pro-active, self-starter with a flexible approach.
  • Friendly and warm, quietly efficient and a modest yet confident nature.
  • Graduate level or equivalent and ideally have supported at senior level, in Private Equity, Asset Management or similar background.

Terms

  • Contracted hours are between 9am and 5:30pm Monday - Friday.
  • Place of work is Marylebone - 5 days a week, although WFH is supported on an ad-hoc basis

Benefits

  • 25 days holiday per year plus bank holidays. After 5 years this increases to 27 days.
  • Very competitive annual discretionary bonus
  • Private health, Dental and Optical Insurance
  • Life, Critical Illness and Long-term disability Insurance
  • Company pension scheme
  • Use of company gym, free of charge and access to subsidised personal trainers
  • On completion of probation option to take part in very unique and generous staff co-invest scheme
  • Period off between Christmas & New Year (non-contractual and subject to CEO discretion)

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in administration and PA recruitment across London.  Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.

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