Personal Assistant to Tep Md

7 months ago

London, United Kingdom High Speed Two (HS2) Full time

**Location: Podium, Euston, London**

**Salary**: Base salary: £23,400 pa to c.£29,250 pa depending on skills and experience. In addition, we offer flexible benefits fund of 10% which is paid on top base salary and is fully pensionable, as well as a range of competitive benefits - check them out in the Benefits section on our website.

HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives, and achieves their full potential. In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish, and providing personal and professional development opportunities.

As a Personal Assistant to **TEP Managing Director **you will provide high-quality executive level administrative and secretarial support to The Euston Partnership (TEP) Managing Director in carrying out their duties effectively and to meet all obligations with both internal and external stakeholders of TEP.

**About the role**:

- Assist in all areas of day-to-day duties through provision of ad hoc administrative support to ensure the team works effectively.
- Manage and co-ordinate the TEP MD’s and SLT’s diary of internal and external meetings, including all professional engagements and any other appointments, liaising with other external PAs as required to arrange meetings with the Board and Executive and other key stakeholders to ensure effective use of time.
- Prepare briefing packs, meeting papers and all other documentation, chasing up and co-ordinating responses as required by the TEP MD and SLT, to ensure meetings run smoothly.
- Format presentations for use in board and executive meetings to create clear and high impact presentations.
- Collate responses and required documentation for the TEP MD’s and SLT’s meetings.
- File all documentation effectively to ensure ease of access as required.
- Manage all travel and accommodation requirements effectively and within guidelines.
- Act as first point of contact for all enquiries for information from the TEP MD and SLT, redirecting and responding as appropriate, and ensuring that all other tasks are completed to a high standard as required.
- Manage projects as assigned through to completion.

Actively promote and embed Equality, Diversity, and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies, and procedures on EDI.

**About You**:
**Skills**
- Organisational skills, with the ability to prioritise, allocate and organise appointments and meetings in a logical manner.
- Able to complete support and administrative tasks to agreed deadlines with attention to detail.
- Meeting management - prepare appropriate documentation for meetings.
- Ability to produce clear, understandable, and grammatically correct minutes and documents.
- Communication skills to engage positively and represent the TEP MD and SLT with a wide range of internal and external stakeholders.
- Relationship building skills with the ability to meet and manage visitors to the TEP MD and SLT and influence across a wide variety of stakeholders
- Flexible problem solving and dealing with ad-hoc issues whilst also being able to work to specific procedures or protocols.
- Ability to take on projects from beginning to end, ensure effective management of the TEP MD and SLT and their office.

**Knowledge**
- Knowledge of executive office and business management.
- Knowledge of board and senior meetings processes.

**Types of Experience**
- Experience of working in a busy executive office, including managing workload and meeting deadlines.
- Experience of handling sensitive and confidential information.

The post-holder is expected to behave at all times in a manner consistent with the HS2 values of Safety, Leadership, Integrity, and Respect

It is expected that you will actively promote and embed Equality, Diversity, and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies, and procedures on EDI.

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